Your Ball State ID Number

Your Ball State ID number is a unique number generated when you become a student or employee.

To find your Ball State ID number, log into myBSU, click on Self-Service Banner, then click the Personal Information tab.

About Your Ball State ID Card

Your  Ball State ID card is an official form of identification while you are at Ball State. It  has your full name, role (student, employee, vendor, etc.), and your photo. You will use it for many important services such as building access, meal plans, athletic events, and much more.

Students, faculty, staff, other affiliates, and vendors that are frequently on campus all need to have a Ball State ID card.

All on-campus Ball State ID card services are located in the ID Card Office, located in Bracken Library, Room BL001. We can answer any questions about your ID card by email or by calling us at 765-285-2273.

 Obtaining Your Ball State ID Card

If you are attending a virtual Ball State Orientation Session, you'll need to send the ID Card Office some information about you, along with a photo file in order to be issued your Ball State ID card. Be sure to read and follow the ID Card Photo Requirements.

Provide Contact Information and a Photo

Once you have an acceptable photo available, send an email with the following information and the photo attached to idphoto@bsu.edu by July 31st, 2020.

  • Subject Line containing your "full name - class level" (Example: Joe Smith – Freshman)
  • Message Text containing:
    • Your Ball State ID Number
    • Your mailing address
    • A telephone number where you can be reached if we need to contact you
  • Attach photo

If the ID Card Office does not receive an acceptable photo from you by August 6th, you will not receive your ID card by the time you arrive on campus. You will need to contact the ID Card Office to schedule an appointment to have your photo taken in person. You can reach us by phone at 765-285-2273 or by email at idcards@bsu.edu.

Receiving Your Ball State ID Card

You will receive your Ball State ID Card by mail before arriving on campus. This envelope will contain your ID card and information on valuable Information Technology resources.

Ball State ID Card Envelope

Each student will have their photograph taken on the first day of Orientation, and you will receive your new Ball State ID card after the last Orientation session on the second day.

If you do not receive your ID card at Orientation, you will need to visit the ID Card office in Bracken Library, BL001, to pick up your card before classes start in August.

Valid Forms of ID for Identification Verification

  • state driver’s license
  • state-issued identification card
  • military-issued identification card
  • valid U.S. or foreign-issued passport (showing country of origin)
  • permanent resident alien card
  • certificate of U.S. naturalization

We will verify that you have registered for classes, review your identification email (see below), and mail your Ball State ID Card to the address you provided in your initial email. Be sure to read and follow the ID Card Photo Requirements.

Provide Contact Information and a Photo

Online and distance education students should send an email containing

  • Full name
  • Mailing address
  • A telephone number where you can be reached if we need to contact you
  • A valid photo ID attachment. See the ID Card Photo Requirements section below for what you need to provide as an acceptable photo.

Once your identification is verified, your ID card will be mailed to you at the address you provided. If you have any questions, we are happy to assist you.

If you are a faculty member, professional staff, or service staff of Ball State University, you can get your Ball State ID card at the ID Card office, Bracken Library, Room 001. You'll need to bring another type of picture ID with you to verify your identity.

Valid Forms of ID for Identification Verification

  • state driver’s license
  • state-issued identification card
  • military-issued identification card
  • valid U.S. or foreign-issued passport (showing country of origin)
  • permanent resident alien card
  • certificate of U.S. naturalization

Ball State ID Card Photo Requirements

All photos submitted to the ID Card office for Ball State ID Cards must meet the following requirements:  

  • JPG format
  • Photo must measure 2-inch height and 2-inch width. (2x2 inches)
  • maximum upload size of 1MB 
  • a full head and shoulders image taken face forward and on a solid white background;
  • we like smiles, but is not a requirement
  • no senior pictures or group photos
  • no hats, caps, or sunglasses
  • no derogatory photos; the ID Card staff reserves the right to reject submissions
  • no social media pictures, altered images, or images that deviate from these criteria 

How to Position the Photo

Your Ball State ID Card photo must show a clear, full-face, unobstructed frontal view of the person. Your head, including both face and hair, should be shown from the top of the head to the bottom neckline and include the full hairline on each side.

Head coverings are acceptable only if demonstrated to be worn in accordance with religious beliefs or as a result of medical treatments, and then only if the head covering does not:

  • obscure or obstruct a full-frontal view of the face (any facial covering must be removed temporarily for the picture)
  • cast a shadow onto the face
  • display any ornament, graphic design, insignia, symbol lettering, number or character affiliation other than the overall pattern of the fabric or material

Reporting a Lost or Stolen BSU ID Card

To report a lost or stolen Ball State ID Card, please contact the ID Card Office by visiting us in Bracken Library, Room BL001, by calling us at 765-285-2273, or by sending us an email. Be sure to include your full name and your Ball State ID number in your email. We will mark your card as lost or stolen, preventing anyone else from using your Ball State ID card.

Once you've reported your Ball State ID Card as lost or stolen, you must purchase the $25 replacement card, even if you find your old card.

Replacing Your Ball State ID Card

If your Ball State ID Card is lost or stolen, if the card is damaged (e.g., punching holes in it), or the card becomes unusable, you may obtain a new ID card for a non-refundable $25 replacement fee. You must pay this fee in one of two ways prior to getting your replacement card.

  • Pay with a credit card through Cashnet.
  • Pay the card replacement fee in cash at the Bursar's Office in Lucina Hall, Room B32, and bring your receipt to the ID Card Office in Bracken Library, BL001.

You can pick up your replacement Ball State ID card at the ID Card Office in Bracken Library, Room BL001. You'll need to bring a valid form of identification, such as a state driver's license, passport, permanent resident alien card, or other valid form of identification. See Obtaining Your Ball State ID - New Students Attending Orientation on Campus above for a complete list of valid forms of identification.

Online and Distance Education Students

Students taking fully online and/or distance education courses may send an email to the ID Card Office, requesting a replacement ID card. Be sure to include your full name, mailing address, and BSU ID number and attach a valid picture file if you want a new one. (If not, we'll just use your current picture). See Ball State ID Card Photo Requirements above for picture file requirements.

You will need to pay the $25 replacement fee with a credit card through Cashnet. The ID Card Office will mail your new ID card to the mailing address you provide in your replacement request email.

ID Card Office Staff Directory

ID Card Office Administration

Deb Howell
Office: BL 001H
Phone: 765-285-1424

ID Card Office Support

Lori Siefker
Office: BL 001B
Phone: 765-285-9134