Workday

• What is Workday?
  • Workday is a human resource, benefits, payroll, and student information system that will modernize and standardize how Ball State delivers key services to our campus community.
• What are the benefits of Workday?
  • Workday’s intuitive interface provides fast access to common work functions, and is accessible across desktop, mobile, and tablet devices—anytime and anywhere. When you’re not in Workday, notifications will alert you when you need to log in and take action.
• How will I use Workday?
  • To update your personal information: Your home address, phone numbers, emergency contacts, etc.
  • To enroll in and/or update benefits: Manage annual open enrollment elections, and update dependents and beneficiaries.
  • To access paystubs, tax documents, and direct deposit: View past and current pay stubs, withholding, and tax documents. Update your direct deposit information.
  • To access performance reviews: Access your performance evaluations and work with your supervisor to set goals.
  • To access interactive Org charts: Easily view your organizational chart, your management chain, and organizations to which you belong.
• What should I know about training? When will I be trained?
  • Please review the Training Plan tab for a timeline for training. More details about training modality will be discussed in the monthly Change Network Meetings.

Getting Started for Employees:

Workday Employee Video

Getting Started for Supervisors:

Workday Supervisor Video

• Benefit Event—An event that gives you the opportunity to change your benefit elections. These include staffing changes (such as getting hired or promoted) and life events (such as getting married or having a child).
• Open Enrollment Event—A type of enrollment event. This event controls the benefits open enrollment process. Unlike benefit event enrollment, which is triggered by a life event or job change, an open enrollment event applies to an entire employee population.
• Life Event—A benefit event that occurs in your personal life, such as getting married or having a child.
• Business Process—A business process in Workday includes tasks that you can initiate, act on, and complete in order to accomplish a desired business objective. Business processes are created using a combination of actions, approvals, approval chains, To Dos, or checklists. An action can be a single task or subprocess, which is also a combination of actions, to dos, or checklists. Within the process, conditions can be defined to identify whether a step will be initiated. Notifications can also be created to let a Workday user know that a step has begun or been completed, or that a particular review response was selected. Examples of business processes include Hire, Change Job, Request Compensation Change, Terminate Employee, etc.
• Functional Area—A collection of domain or business process security policies that are related to the same set of product features, for example, benefits or compensation.
• Org Chart—A visual depiction of how an organization is structured. It outlines the roles, responsibilities, and relationships between individuals within an organization.
• Staffing Event—Any event that changes your position or job, such as a hire, transfer, or promotion. Staffing events usually trigger an opportunity to edit or modify benefit elections.
• Performance Review Process—A process where you receive formal feedback on your performance during a given period of time. This process includes a performance evaluation.
• W-4—Your withholding allowance certificate. This will inform an employer how much income tax to withhold from your paycheck.
• Worker Profile—Your continuously updated page. It provides a quick view of your experience, skills, education, and projects.
• Applications—A compact report displayed as an icon (a tile or a bubble) on any landing page, providing easy access to tasks and information you use regularly. Examples: My Leadership Roles, Open Positions, and Anniversaries.

• Dashboard—Pre-configured worklets that are specific to a functional area, like Talent Management or Workforce Planning. Since these worklets are built with the Report Writer and report-specific calculated fields, you can copy and modify them if you have unique requirements. You can add additional custom worklets to these dashboards using the Report Writer. Alternatively, dashboards are combined with worklets called "apps."
• Business Process—A business process in Workday includes tasks that you can initiate, act on, and complete to accomplish a desired business objective. Business processes are created using a combination of actions, approvals, approval chains, To Dos, or checklists. An action can be a single task or subprocess, which is also a combination of actions, to dos, or checklists. Within the process, conditions can be defined to identify whether a step will be initiated. Notifications can also be created to let a Workday user know that a step has begun or been completed, or that a particular review response was selected. Examples of business processes include Hire, Change Job, Request Compensation Change, Terminate Employee, etc.
• Security Group—A collection of users, or a collection of objects that are related to users. Allowing a security group access to a securable item in a security policy grants access to the users associated with the security group.
• Worktag—A named attribute you can assign to events and objects to indicate their business purpose. For example, you can create a Customer worktag whose values are the names of your customers. You can use the worktag to assign a customer to an expense in an expense report or a product sales event.
• Supervisory Organization—Supervisory organizations group workers into a management hierarchy and are the primary organization type in Workday HCM. All workers are hired into supervisory organizations. Organization assignments such as company, cost center, and region can be configured for supervisory organizations, and unique business processes can be configured for them as well.
• Talent Reviews—A process in Workday that enables you to gather, evaluate, and report on a range of employee talent information such as skills and experience, performance and potential, career interests, and mobility preferences. The configuration of the talent review template, the Talent Review business process, and your security determine which actions employees and managers take during a talent review.
• Applications—A compact report displayed as an icon (a tile or a bubble) on any landing page, providing easy access to tasks and information you use regularly. Examples: My Leadership Roles, Open Positions, and Anniversaries.
• MyTeam—An application linking you to common actions and views related to your team including viewing your direct reports and their employment information. Transfer, promote, or change the job of a direct report.