End of Year Move Out

The University may determine, in its sole discretion, that the student has abandoned the room if: (1) student appears to have moved out; (2) the Contract term has expired; or (3) student has not been in the room for five (5) consecutive days while any amount owed under this Contract is due and unpaid. If the University reasonably determines that the room has been abandoned, the University may at its discretion put the student’s personal property into storage, at student’s expense. If the student has not retrieved their personal belongings within 14 calendar days after the room is determined abandoned by the University, the University may consider the personal property abandoned and dispose of part or all of the abandoned personal property or donate the abandoned personal property. Students are encouraged to contact the University as soon as possible if they move out and wish to retrieve any personal belongings.

It's IMPORTANT that you officially check out of your room and the building once you've completed each step listed under the Before Leaving Campus section. Failure to do so will result in a $25 fee.

To officially checkout:

• Check your mailbox one last time!
• Go to the front desk in your residence hall and notify a hall staff member you’re ready to check out. The hall staff member will need to check everything is out of your room and cleaned.
• Then, have your BSU ID out and ready to scan – this is to have an official record that you’ve been checked out of the residence hall.
• Finally, you will turn in your room key to the hall staff member.

Damage, destruction, or theft of public property, including bulletin boards and posted information, or private property and furnishings is prohibited. Hall staff response to vandalism on a floor or hall is determined through the community contract process established by students generally occurring in the fall semester.

Students are required to complete room inventory forms when first moving into any room. Students are held accountable for any damage that occurs within that room, including those from bed unit construction, decorations, adhesives, and bike storage. Failure to complete a room inventory form indicates that no damage was present upon move-in.

When individual responsibility cannot be determined for damage in common areas, the amount may be prorated among all members of the community. Students will be given the opportunity to provide information in a timely manner prior to final billing. When an accused student is found to be responsible for damage, they will be charged for the necessary repairs, replacements, or custodial services. The student may also face disciplinary action under the vandalism policy. Hall staff response to vandalism on a floor or hall is determined through the community contract process established by students.

Designated donation locations will be established in the residence halls. Ask your RA or Residential Learning Coordinator where your building’s designated donation location will be. Items will be donated to local charities. Donated items can include small appliances, clothes, non-perishable foods, office supplies, Kleenex, hand sanitizer, storage containers with lids, etc.

Make sure that you forward your mail to your summer or permanent address at least two weeks prior to moving out of the residence halls.

The Office of Housing and Residence Life is NOT responsible for any packages or mail delivered to the residence halls following move out. Packages from non-USPS delivery services (UPS, FedEx, etc.) cannot be forwarded and will be considered abandoned property if not claimed at move-out. 

• Follow the steps below to officially forward your mail:
  • Go to the web address: http://myballstate.bsu.edu.
  • Log in using your Ball State email username and password.
  • Click on the Banner folder, then click SSB – Self-Service Banner link.
  • Click on the "Personal Information" tab, then click on the "Update Addresses and Phones" link.
  • Verify that your mailing address for mail for the summer is correct. If it needs updated, click the red "Current" text. The next web page will allow you to update your address. When you are finished, click the "Submit" button to save your changes.

MicroFridges rented from MyMicroFridge.com are to be left in your room. Make sure all items have been completely removed and the MicroFridge defrosted before leaving. MyMicroFridge.com will be coming early May to retrieve these.

Learn More

Storage Scholars is a preferred moving, storage, and shipping partner of Ball State University. From securely storing your belongings during breaks to ensuring safe delivery of packages, Storage Scholars has consistently demonstrated their commitment to excellence. Look no further than Storage Scholars for a hassle-free experience, superior customer service, and peace of mind. Visit their website to learn more and explore the comprehensive range of student storage, moving, and shipping services offered to the BSU community.

How it Works:

1. Pack & Lock - After receiving our free packing supplies, pack your belongings, lock everything in your room, and leave at your convenience.
2. Pick-Up & Store - After exams, your school provides our student team access to your room, so we can transport and store your items in a local, secure, and temperature-controlled facility.
3. Delivery - Your belongings will be delivered to your new room on campus the week before classes start or we’ll deliver off campus on your preferred date.
4. Shipping - We can ship boxes home for the summer, or to your first apartment a few months after graduation (optional).

Learn More

Bulky items (furniture, carpet, etc.) you do not intend to take back home need to be taken to the building's dumpster. Please DO NOT leave these in hallways, stairwells, or trash rooms.

24-hour Quiet Hours begin at midnight, Friday, April 24, and end at 9 p.m., Saturday, May 2. Courtesy hours are daily from noon-1 p.m. and 5-7 p.m. You are encouraged to dismantle all lofts/bunk beds before Quiet Hours begin. If you have any questions, please do not hesitate to reach out to your Residential Learning Coordinator, your RA, or the Office of Housing and Residence Life.