Policies

Alcoholic beverage containers, full or empty, are not permitted in any university residence hall except Elliott hall on designated floors. Any student or guest in a room who knows that alcohol is present will be held responsible under the alcohol policy unless he/she informs a staff member of the violation or removes him/her self from the room.

Residents of designated over 21 communities in Elliott are permitted to possess alcohol within their living units only. Over 21 residents or their guests are not permitted to possess or consume alcohol in any public area in the halls (including on over 21 designated floors). Non residents (guests) of an over 21 designated community are not permitted to consume or possess alcohol in the over 21 designated community.

The Office of the Dean of Students will notify parents/guardians of students under 21 years of age when a student is found responsible for (1) violations of the drug policy, (2) a second violation of the alcohol policy, and (3) on the first violation of the alcohol policy when one or more of the following occurs:

1. The student demonstrates a reckless disregard for his or her personal safety or the safety of others;
2. Medical attention to any person, including the student, is required as a result of the student's alcohol related behavior;
3. There is property damage;
4. The student operates a motor vehicle under the influence of alcohol;
5. The incident involves another serious violation.
6. The student's alcohol-related behavior negatively impacts the learning environment.
   
   

Burning candles, incense (including potpourri pots), or creating an open flame in student rooms is prohibited. Candles with burned wicks are not allowed in student rooms.

For safety reasons, construction site access is limited to construction workers and other authorized personnel. Students and guests are expected to abide by all construction site information and zoning.

Damage, destruction, or theft of public property, including bulletin boards and posted information, or private property and furnishings is prohibited. Hall staff response to vandalism on a floor or hall is determined through the community contract process established by students generally occurring in the fall semester.

Students are required to complete room inventory forms when first moving into any room. Students are held accountable for any damage that occurs within that room, including those from bed unit construction, decorations, adhesives, and bike storage. Failure to complete a room inventory form indicates that no damage was present upon move-in.

Tip: To prevent damages to walls from metal futon frames, purchase a foam pool swim "noodle." Cut a slit the length of the noodle, then fit over the futon frame.

When individual responsibility cannot be determined for damage in common areas, the amount may be prorated among all members of the community. Students will be given the opportunity to provide information in a timely manner prior to final billing. When an accused student is found to be responsible for damage, he or she will be charged for the necessary repairs, replacements, or custodial services. The student may also face disciplinary action under the vandalism policy. Hall staff response to vandalism on a floor or hall is determined through the community contract process established by students.

This section outlines the basic course of action when an alleged policy violation occurs and the steps that shall be followed by the department and the accused student through the Housing and Residence Life disciplinary system. Disciplinary proceedings are administered under the authority of the Director of Housing and Residence Life or designee.

 

A. Incident Reports

Any student or employee of the university who alleges that a residence hall policy has been violated should contact a residence hall staff member to file an incident report. In most cases incident reports are submitted electronically to the residence hall director of the hall where the accused student lives. Accusations against students who live off campus or non-students are typically forwarded to the Office of Student Rights and Community Standards (SRCS) for review. Once the incident report has been reviewed, the residence hall director, in consultation with an Assistant Director of Housing and Residence Life, will determine which alleged policy violation(s) for which the student will be charged.

The accused student will receive notification (sent to the student's BSU email account) of the incident report and alleged policy violation(s). Prior to a hearing, the accused student may submit a written incident response (hard copy or email message to the hearing officer) that is included as part of the written record of the case. The student's response becomes a permanent part of the student's disciplinary record.

File an Incident Report

B. Disciplinary Meeting Types

Hall Director Hearings are conducted by the Residence Hall Director (RHD) or the Assistant Residence Hall Director (ARHD) of the building in which the accused student lives.

Administrative Hearings are conducted by an Assistant Director of Housing and Residence Life.

Conduct Board Hearings are conducted by a board composed of a group of nominated, selected, and trained residence hall students.

1. Residence Hall Director Hearing

An RHD or ARHD will hold a hearing in situations where a student has an allegation of a first or sometimes second offense that does not jeopardize the student’s housing contract or does not put the student in jeopardy of suspension or expulsion.

• After reviewing an incident report and related documentation, the RHD or ARHD shall meet with the student to discuss the incident and the policy violation(s).
• The student may request a meeting in advance of the hearing with the RHD or ARHD to discuss the student rights and responsibilities.
• The student can plead "not responsible" for the policy violation(s) and requests that the RHD meeting serve as a hearing for the charges.
• The student can plead "responsible" for the policy violation(s) and have the sanction determined by the designated HRL staff member.
• All findings and/or sanctions will be communicated to the student's BSU email account within two business days.
• Should the accused student elect not to appear, the hearing shall be held in his or her absence. A plea of “Not Responsible in Absentia” will be entered on behalf of the student. In some cases, the hall director may elect to reschedule the hearing.

2. Preliminary Meeting

• In situations where cancellation of the student's housing contract is a possibility or if the student documented is already on disciplinary probation, the purpose of the preliminary meeting is to offer the student the choice of having an Administrative Hearing with an Assistant Director of Housing and Residence Life or to have the case heard by the Conduct Board.
• The HRL staff member (usually the RHD) will review with the student their rights and responsibilities regarding the HRL disciplinary system at Ball State University. When the Conduct Board is not in operation, the student is automatically assigned to an Administrative Hearing.
• Also, if the incident involves multiple students who do not agree on what hearing body should adjudicate the case, the incident defaults to an Administrative Hearing.
• If the student does not attend the preliminary meeting, the HRL staff member will refer the case to either the Conduct Board or an Administrative Hearing.

3. Administrative Hearing

• An Assistant Director of Housing and Residence Life (ADHRL) shall meet with the student to discuss the incident and policy violation(s) and conduct the hearing. Students will have an administrative hearing with an ADHRL if they fail to complete previously assigned sanctions. In most cases the hearing will be audio recorded.
• The student can plead “responsible” or “not responsible” for each charge.
• During the hearing, witnesses for the University and/or student may be utilized and will be presented as needed.
• A witness list on behalf of the student must be submitted to the ADHRL via BSU email no later than one hour prior to the hearing.
• A witness list on behalf of the University will be submitted to the student via BSU email no later than one hour prior to the hearing.
• During the hearing a student may also utilize an advisor who may be present during the proceeding. An advisor of each student’s choice may accompany the accused and/or accuser(s). The advisor may attend, freely counsel, and assist the accused, but not act as a spokesperson.
• In most cases, the findings and/or sanctions will be determined after the Administrative Hearing and will be communicated to the student in writing within two business days.
• Should the accused student elect not to appear, the hearing shall be held in his or her absence. A plea of “Not Responsible in Absentia” will be entered on behalf of the student. In some cases, the ADHRL may elect to reschedule the hearing.

4. Conduct Board Hearing

• The Conduct Board shall meet with the student to discuss the incident and policy violation(s) and conduct the hearing. In most cases, the hearing will be audio recorded.
• The student can plead “responsible” or “not responsible” for each charge.
• During the hearing, witnesses for the University and/or student may be utilized and will be presented as needed.
• A witness list on behalf of the student must be submitted to the ADHRL via BSU email no later than one hour prior to the hearing.
• A witness list on behalf of the University will be submitted to the student via BSU email no later than one hour prior to the hearing.
• During the hearing a student may also utilize an advisor who may be present during the proceeding. An advisor of each student’s choice may accompany the accused and/or accuser(s). The advisor may attend, freely counsel, and assist the accused, but not act as a spokesperson.
• In most cases, the findings and/or sanctions will be determined after the Conduct Board hearing and will be communicated to the student BSU email within two business days.
• Should the accused student elect not to appear, the hearing shall be held in his or her absence. In some cases, the Conduct Board may elect to reschedule the hearing.

C. Sanctions

1. Official Written Reprimand: A written warning that the continuation or repetition of unacceptable conduct may lead to further disciplinary action.
2. Educational Requirements: A student may be required to do interviews, a research project, a reflection paper, university or community service, or other type of assignment to provide a learning experience related to the violation.
3. Restitution: A student, whose actions cause damage to public or private property or injury to another person, may be required to provide monetary reimbursement for restoration of or replacement of property or for medical bills related to injuries.
4. Referral: The student may be referred to an appropriate university service office or to an outside agency to assist that student in achieving personal, social, or emotional growth.
5. Alcohol/Drug Education Program: A student in violation of published alcohol/drug policies or who exhibits inappropriate behavior as a result of alcohol consumption or under the influence of a drug may be required to complete an education program at the student’s expense.
6. Disciplinary Probation: For a specified period of time during which the student must demonstrate a willingness and ability to conform to all university regulations. Any violation of university policy while on disciplinary probation may result in referral to the University Review Board with the possibility of housing contract cancellation, suspension or expulsion from the university.
7. Ban from an Area: A student may be prohibited from entering or being on the premises of specific residence hall buildings or all residential facilities.
8. Relocation: A student may be relocated to another residence hall and subsequently restricted from the facility and/or the area of where the incident occurred.
9. Termination of Housing Contract: A student may have his/her room and board contract terminated and be required to vacate the residence hall. The student will be given at least 48 hours to vacate the residence halls. Any additional violation occurring prior to vacating the residence halls will be referred to the Office of Student Rights and Community Standards. Students, who are under the age of 21, have not lived two semesters in the residence halls, and are freshmen will be referred to the Office of the Student Rights and Community Standards for possible additional disciplinary sanctions for violation of the residency requirement. Parents/guardians will be contacted when the housing contract is terminated.

Appeal Process

1. A student may appeal the result of a Hall Director Hearing decision to the appropriate Assistant Director of Housing and Residence Life.
2. Decisions by a Conduct Board Hearing or Administrative Hearing may be appealed to the Associate Director of Housing and Residence Life.
3. A student has two business days from the delivery of the original decision to the student's BSU email in which to submit an appeal in writing.
4. A student may appeal based on the following reasons: 

• A substantial procedural error that unreasonably impaired the student or the hearing body.
• An unduly harsh sanction against the accused student.
• New evidence of a substantive nature not available at the original hearing.
• Evidence of substantial bias on the part of the disciplinary body hearing the case.

5. An appeal may be resolved in one of the following ways:

• The original decision may be upheld.
• Modified sanctions, either greater or lesser, may be imposed.
• The case may be remanded back for a new hearing.
• All allegations may be dismissed.

6. The appellate decision shall be final and will not be subject to any further appeal.

E. Automatic Review

The Associate Director of Housing and Residence Life will automatically review any case resulting in termination of the housing contract.

F. Referrals to the Office of Student Rights and Responsibilities (SRCS)

After consultation, any case may be referred to the SRCS for adjudication or for consideration of additional sanctions when:

• Violations are of a more serious nature and may warrant consideration of suspension or expulsion from the university.
• Violations involve off-campus students or actions.
• On campus students are involved with prior violations that were heard by the SRCS.
• Or others deemed necessary by HRL staff.

Using, abusing, possessing, selling, distributing, manufacturing, or transferring narcotics, illegal drugs, or any controlled substance, (including marijuana, inhalants, and abuse of over-the-counter drugs and prescription drugs), except as expressly permitted by law is a violation of the drug policy. Possession of drug paraphernalia which can be demonstrated to be linked to illegal drug activity is also a violation of this policy. Students and their guests are not permitted to possess paraphernalia such as bongs, rolling papers, deseeding trays, roach clips, scales, or any item used to inhale/ingest illegal substances or any item used to disguise the use of drugs. Also not permitted is misusing legal substances to obtain an unnatural reaction such as aerosol cans or salvia.

Federal and state laws forbid the sale and use of drugs that are not prescribed by a physician for personal use or are not available on the legal open market. Any person known to be possessing, using, or distributing such drugs is subject to university disciplinary action and possible arrest, imprisonment, or fine according to the state drug law.

Violation of the drug policy will probably result in the termination of the housing contract and further disciplinary action with the Office of Student Rights and Community Standards.

When elevators are out of service because of misuse by students, those students identified as being responsible for the misuse will be charged for the service call of the elevator company employees. Defacing or vandalizing elevators is also prohibited and will result in charges to the individual or individuals found responsible.

A student is expected to comply with the reasonable request of a university staff member. Examples of failure to comply would include but are not limited to refusal to open a room door, refusal to produce identification, giving false or misleading information, or failing to complete a disciplinary sanction.

Any student who sets or causes a false alarm or initiates a bomb threat will be referred to the University Review Board for suspension or expulsion proceedings and will be subject to termination of the housing contract.

Starting or attempting to start a fire, or acting in a manner that disregards the fire safety policies which results in a fire is prohibited in or around the residence halls. Negligent behavior such as not monitoring cooking and causing smoke or fire resulting in a fire alarm may be subject to discipline procedures and sanctions. Any student who discovers a fire, no matter how insignificant he/she thinks it is, should sound the alarm by pulling the nearest pull station and notify the front desk staff, a resident assistant (RA), or hall director immediately. The building must be evacuated before attempting to contain the fire.

Students and guests must leave the buildings and go to their designated locations when a fire alarm sounds. Staff may enter rooms to do an evacuation room check if there is reason to believe that anyone could not or did not evacuate. Fire evacuation routes are posted on the back of student room doors.

Tampering with fire and safety equipment (i.e., alarms, doors, pull stations, extinguishers, security cameras) is prohibited. Students who violate this policy will be placed on disciplinary probation and may be subject to termination of the Housing and Dining contract.

Fireworks and other explosives are not permitted in the residence halls or surrounding areas.

Gambling is not permitted. Activities involving the awarding of prizes in exchange for an admission charge are not permitted.

Conduct or behavior that threatens or endangers the health and safety of another person, or reasonably could endanger the health and safety of another person. This would include but is not limited to physical assault, restricting someone's freedom of movement, or threats made in person, written, or via a third party.

Hoverboards and any balancing scooters with batteries are not permitted in the residence halls or University Apartments due to fire safety concerns. Anyone storing or using one in a residence hall or University Apartment will be subject to discipline.

Any person found intoxicated or incapacitated as a result of alcohol or other controlled substances on campus property or who is abusive, disorderly, destructive, combative, etc., can be arrested by the University Police and charged with appropriate violations. Based on the place of residence, the person may be referred to the Office of Housing and Residence Life or the Office of Student Rights and Community Standards for disciplinary action. Any financial costs such as emergency room care, EMT care, damages, etc., associated with the actions of a person as a result of alcohol or drugs will be the responsibility of that person. Students found in violation of this policy may be placed on disciplinary probation.

Pets, alive or dead, are not permitted in the residence halls. This includes newts, frogs, salamanders, turtles, birds, laboratory specimens or any life form that can survive outside of water. Fish in aquariums are permitted in the residence halls. An aquatic pet must not be able to leave its bowl or tank on its own. Aquariums or tanks larger than 20 gallons are not permitted in the halls. Guest's pets are also not permitted in the residence halls.

Ball State University is a tobacco-free campus. Use of tobacco products, including but not limited to cigarettes, cigars, pipes, water pipes (hookah), bidis, kreteks, electronic cigarettes, smokeless tobacco, snuff, chewing tobacco and any non-FDA approved nicotine delivery device, is prohibited in all buildings, parking structures, and outdoor areas (including the residence halls or residence hall complexes).

Students who violate this policy in the residence halls or non-designated areas will be subject to judicial process and a citation. Students who are found responsible of violating the policy will be placed on disciplinary probation.

Door-to-door distribution, solicitation, fund-raising, sales, or commercial activity are not permitted within the residence halls. A student may, however, by express invitation invite a distributor, solicitor, fund-raiser, or salesman to the students' room for distribution, solicitation, fund-raising, sales to that student and the students' invited guests in the privacy of his or her own room. In addition, a student may engage in distribution, solicitation, fund-raising, or sales in the privacy of his or her own room. Deliveries may be made to the lounge area only if:

1. The commercial activity consists of demonstration of goods and services not only involving sales and is sponsored by that hall's council.
2. The commercial activity, including sales, is part of a fund-raising activity of the hall's council and is conducted in accordance with the restrictions of paragraph 4.02 of the Ball State policy concerning distribution, solicitation, fund-raising, sales, and commercial activity on university property.

Sports activities inside the residence halls are not permitted. This includes but is not limited to roller-blading, having water fights, bike riding, rough housing, and playing pranks which may affect the safety and security of community members.

Theft or unauthorized possession of personal or university property is prohibited. Students who are the victims of theft should immediately report the theft to the University Police Department and inform a residence hall staff member. Please be aware that Housing and Residence Life is not liable for replacing stolen personal items.

For safety reasons, any area that has a water feature such as a pond or fountain should not be entered or tampered with during any season. In addition, no items should be placed in the water.

Weapons are not permitted in the residence halls. This includes but is not limited to firearms, ammunition, explosives, tear gas, large knives, pellet guns, wrist rockets, catapults, dart guns, and devices that propel objects through the air. Recreational weapons such as but not limited to sling shots, stun guns, pellet guns, taser guns, air soft guns, etc., are not permitted in the residence halls. Objects that are used in the martial arts, such as nunchakus and bolas, and those used in hunting, such as bows and arrows, are not permitted in the residence halls. Students who use an object in the form of a weapon to injure someone is subject to discipline under this policy. Residence hall staff may search a room if there is reason to believe a weapon is located in the room. Violation of this policy may result in termination of the housing contract.

The only exception to this is legal chemical dispensing devices, such as pepper sprays that are sold commercially for personal protection.

Air conditioners are not permitted in student rooms unless one of the occupants has been given written authorization by the Office of Housing and Residence Life. A student and physician must submit the request via the approved forms to the director of Housing and Residence Life. Additional documentation will be requested and required. (See the Services - Air Conditioning Web page for forms and additional details.)

If approved, the air conditioner must be rented from Housing and Residence Life for a fee and units are installed on a first-come, first-served basis. A student is not allowed to bring a roll away or freestanding air conditioning unit for his/her room. Air conditioners must be plugged into a power strip or directly into the electrical outlet.

A student must follow the established guidelines for being approved for and having an air conditioner.

Students may have small electrical appliances with unexposed, self-contained heating units. With the exception of microwaves, all cooking must be done in the community kitchens. Appliances that require an open flame, propane, gasoline, or hot grease such as deep fryers, space heaters, or Instapots are not allowed to be used in or around any of the residence halls.

Specifically, students should plan to shop for small appliances with these features and/or usage guidelines:

Panini or sandwich maker (also known as the George Foreman Grill): Use in your kitchenette

• Toaster: Use in your kitchenette
• Toaster Oven: Please do not bring to campus
• Coffee Maker: Use one with automatic shutoff feature; can use in your room
• Hot Pot: Okay to use in your room
• Hot Plates/Candle Warmers: Please do not bring to campus
• Clothes Iron: Use one with automatic shutoff feature; can use in your room with an ironing board
• Microwave Oven: Must be 800 watts or less
• Other Items: Please call our office for guidance before purchasing or packing.

Refrigerators operating on no more than 1.6 amps and no more than 5.0 cubic feet may be used in student rooms. Units should be placed on a stand or cart unless they have feet and back-mounted heat exchangers. Units may not be placed in closets. Units must be plugged into an Underwriter's Laboratory (UL) approved power strip or directly into the electrical outlet.

Hall directors reserve the right to require students to remove an appliance that does not fit the above requirements or that may be a foreseeable danger to the safety and security of the residents. Student rooms are periodically checked for health, safety, and maintenance issues.

Students also may rent MicroFridges.

Electronic card readers are placed on the female community restrooms. Residents on those floors will need to use their university ID to gain entrance to the restroom.

Guests and residents of the opposite gender identity are permitted to only use public restrooms or community restrooms designated for their gender identity. Only one person is permitted in each shower or bathroom stall at a time.

Students living in Botsford/Swinford, DeHority, Studebaker West and East, Noyer, Park, Woodworth, Kinghorn, and Mysch/Hurst Halls in LaFollette are not are not permitted to bring lofts because the furniture provided in the room is loftable or stackable.

Lofts are permitted in Knotts/Edwards, Brayton/Clevenger, and Elliott Halls. Learn more about loft guidelines or how to rent a loft.

When assembling a loft in a student room, one window must remain completely free and clear of obstruction. Fire safety codes require at least three feet of space between the window and any items that could obstruct the window for use as an emergency entrance/exit.

Student rooms are checked for loft policy violations periodically. Hall directors reserve the right to require students to remove a loft that does not meet safety guidelines. Loft/bed units must be taken apart and removed from the hall when instructed to do so by hall staff. Loft disassembly must take place before the start of quiet hours at the end of each semester. Room occupants are responsible for any and all damages caused by the assembly or disassembly of such units.

A student may store a bicycle (unicycle, etc.) in his or her room provided it does not create an unsafe condition in the room and the roommate has given permission for storage. Students are responsible for any damage incurred from storage of the bicycle (i.e., rooms, hallways, common areas, elevators). Bikes may not be stored in hallways, lounges, kitchens, or any common area in the residence hall, unless designated as such. Students may not ride bicycles in the halls and may lose storage privileges if they abuse this policy.

Two-wheeled motorized vehicles (i.e., scooters, mini-bikes, mopeds, motorcycles, etc.) are not allowed within the residence halls. This type of motorized vehicle must be parked outdoors in a designated area.

Renting a bike locker is an inexpensive way to protect your investment. The Office of Housing and Residence Life offers bike lockers students may rent to protect their bikes from the elements.

Students are encouraged to register their bikes with the University Police Department, as bikes that are registered are less likely to be stolen, and if stolen are more likely to be recovered and returned to their owners.

Students are expected to not disrupt custodian's efforts to clean restrooms and common areas throughout the residence halls. In addition, in Noyer, Park, DeHority, Kinghorn, and other buildings with semi-private or private restrooms, custodians maintain these areas on a weekly, routine basis. Residents are asked to keep their personal belongings stored away on the designated cleaning day so staff can do a thorough job.

A community area is defined as any space and/or area outside a students' room. This includes but is not limited to stairwells, hallways, restrooms, lounges, elevators, entranceways, public lounges, recreation areas, and dining rooms. The use of a common area such as a residence hall lounge is limited to use by residents of that hall and by that hall's government. Students should not leave any personal belongings in community areas unless secured in bathroom lockers. Students should not congregate in areas not designed for this purpose.

Residence hall lobbies, lounges, and common areas including those that are shared with Ball State University Dining are reserved for residence hall students' use only. University organizations may not reserve or meet in any residence hall lobby, lounge, or common area, nor may a resident of a residence hall reserve or meet in their hall lobby or lounge for the specific purpose that supports a university organization. All lobby, lounge and/or common area programs or meetings must be sponsored by Housing and Residence Life staff (Resident Assistants, Multicultural Advisors, and Academic Peer Mentor) or hall council sponsored activities that are supervised and operated by Housing and Residence Life employees or hall council members. All lobby, lounge or common area reservations must be requested and approved by the residence hall director.

Students may not hang items from ceilings. Also, the use of acetate, cellophane, tissue paper, or other combustible materials over or in light fixtures is forbidden by fire regulations.

Since many holiday decorations are highly combustible, special care must be taken in decorating. Cut live trees are NOT permitted in student rooms. Light cords used on artificial trees or in room decorations (including lights used in windows) must be Underwriter's Laboratory (UL) approved and should be checked for safety. Lights must be turned off when leaving the room. Window decorations celebrating the current holiday are permitted to be displayed but cannot obstruct the window. Live trees displayed in public lounges must be treated with flame-retardant material.

Students may not remove or alter electrical fixtures or hardware in student rooms or common areas in the residence halls.

Furniture should not be dismantled or removed from its designated space to another area of the hall. Students who have moved items from the public areas (i.e., hall lounges, study areas) to their rooms will be charged $5 each day until the item is replaced or returned. Charges begin at the time it is determined the item is in a student room. The daily fee is in addition to an initial charge of $5 for each item moved to a student room. When necessary, room searches may be instituted to locate public area furniture. Student room furniture must also remain in the rooms. Removal of room furniture may result in replacement charges. Student room furniture should be returned to its original configuration upon vacating the room.

Residents are allowed to have visitors (any gender) with the approval of his/her roommate. All residence halls have 24-hour / 7-day visitation for the academic year.

Guests (non-residents of a particular hall) are expected to follow all policies of the university. Residents are responsible for their guests and all actions of the guests while in the halls. Guests found in violation of residence hall or university policy will be asked to leave university property immediately. Guests must be escorted at all times in any area other than the main lounge. Keys will not be issued to guests. A maximum of one (1) guest per room resident may sleep in a room for a total room maximum of four (4).

Guests between the ages of 13 and under the age of 18 must have parental/guardian permission (anytime after 12 midnight) to stay as a guest of a residence hall student. Residence hall hosts are responsible for ensuring their guests have the appropriate permission and are registered. Parental/Guardian permission forms are available online and at the residence hall front desks and night check stations. Guests age 12 and under may not stay overnight in the residence halls (unless the guest is a legal dependent of the resident) and must leave the building no later than midnight..

With the permission of the roommate and in accordance with the hall visitation policy, overnight guests may be permitted to stay a maximum of three consecutive days in a given week for a limited number of times per semester. Guests found to consistently remain in the halls beyond three nights will be charged a nightly rate of $20.00 per night and will be asked to leave the hall.
Guests are not permitted to live in the residence halls. If a guest is found to violate the spirit of the policy by living in the halls, he/she will be trespassed from the hall. All guests in the hall between midnight and 7 a.m. must be registered at the front desk of each residence hall or the community check-in stations.

Students who lose keys should notify the hall director immediately so a recore may be initiated and completed in a timely manner. The cost will be billed to the student. The amount charged for recoring will not be canceled or refunded if keys are found later. In the meantime, a loaner key may be issued to the student. With a second use of a loaner key (and for everyone thereafter) the student will be billed $5. However, if the student requests, a temporary recore will be installed at the expense of the student. If this work is to be done after normal working hours, the student will assume the cost for overtime maintenance. Use of loaner keys should be limited to emergencies.

A room key is given to each occupant of the room for his or her use; however, the key remains the property of Ball State University. The key cannot be given to or used by a third party. The inappropriate use or misuse of a key will result in disciplinary probation. Students must carry their keys at all times.

Ball State University does not carry insurance on students or their property. The university is not liable for personal property that may be lost, stolen, or damaged. Students should review their family's homeowners' insurance policy for coverage. Students are strongly encouraged to insure their personal belongings. Learn more about insurance here.

Students are expected to report routine maintenance issues by using the Fix My Home Web site or by contacting their hall desk. For those situations requiring immediate attention (i.e., overflowing toilet, broken door lock, shattered window, malfunctioning or inoperable smoke detector), students should instead contact the hall desk or a hall staff member.

Note: When completing a maintenance request using the Fix My Home Web site, please make certain to use your room phone number instead of your cell phone. This will make it easier for our maintenance staff to talk with you directly about your maintenance issue.

The quiet hours for all buildings are 11:00 p.m. to 9 a.m. on Sunday through Thursday and 1 a.m. to 10 a.m. on Friday and Saturday. During finals week of each semester, all halls will abide by a 24-hour quiet hour policy.

Any activity such as playing stereos, watching television, playing a musical instrument, yelling, tap dancing, slamming doors, horseplay, running or any activity that creates a disturbance is prohibited in the residence halls and areas surrounding residence halls, including (but not limited to) designated smoking areas, recreational spaces, and green spaces. Stereo speakers should not be faced out the windows. At all times, general courtesy should be exercised. Students are expected to demonstrate respect and comply with a request to reduce noise if asked by other students to do so.

Student rooms may be not painted. Permanent alterations to student rooms are also prohibited.

Multiple-outlet connections are prohibited unless they are a "temporary" power strip (or box) with a built-in circuit breaker, carry an Underwriter's Laboratory (UL) approval, and have a maximum load of 15 amps. Power strips with surge suppressors do not meet this standard unless they have a built-in circuit breaker. Power strips should not be used in a built-in circuit breaker. Power strips should not be used in a series (one power strip plugged into another). Extension cords are allowed provided they are UL approved, in good condition, and plugged directly into a power strip equipped with built-in circuit breaker. Extension cords should not be used in a series (one cord plugged into another).

Students are expected to practice appropriate personal hygiene and to maintain an environment within their room and community which is sanitary. Perishable food items should be stored in sealed containers and/or refrigerated. Trash and food debris should be disposed of in the designated trash location on the residence hall floor.

Studio apartment bathrooms, suite bathrooms, and semi-private bathrooms will be cleaned weekly by Housing and Residence Life custodians. The schedule indicating your cleaning date each week will be provided to you the first week of the semester. Personal items must be removed from these areas before the scheduled cleaning time.

Students must not tamper with the equipment as indicated by local city ordinances. If the battery needs to be replaced or there is a problem with a smoke detector, the student should immediately enter a work order at the “Fix My Home” Web site. Do not remove batteries from smoke detectors or remove smoke detectors from the ceiling. Students who are found responsible for violating this policy will be placed on disciplinary probation.

Stolen objects found in the residence halls need to be taken immediately to the University Police Department by the student who collected them. A student who locates stolen objects should contact his/her residence hall director or assistant residence hall director for assistance to notify University Police in regard to such objects.

There is no storage of personal items between the end of the spring semester and beginning of the fall semester. This includes temporary storage of lofts or personal furniture. Personal items should not be stored in the hall common areas (hallways, study lounges, kitchenettes, trash rooms, bathrooms, custodial closet, etc.) Personal items left in the common areas are subject to disposal by the hall director. Students currently living in the halls in the spring semester who wish to store their belongings between the spring and first summer session terms may use designated storage areas within the hall to which they are assigned for the summer. Storage space will be designated each spring and will be open at days/times announced by the hall director.

Students are responsible for disposal of their trash. Trash and recycling rooms are located on every floor

A student may store a wheelchair and other mobility devices in his or her room provided it does not create an unsafe condition in the room and the roommate has given permission for storage. Students are responsible for any damage incurred from storage of the device (i.e., rooms, hallways, common areas, elevators). Mobility devices may not be stored in hallways, lounges, kitchens, or any common area in the residence hall. Noyer Complex provides a common storage location for wheelchairs on an as needed basis and as space permits.

Exterior and interior windows in residence halls should remain clear at all times. Objects, postings, and window signs should not be visable from the outside.

General

• We believe solving problems ourselves respectfully first must be a high priority.
• We will treat others as we would like to be treated.
• We realize each of us has a responsibility of being accountable to each other for the noise level, acts of vandalism, behaviors, and choices which impact others.
• We realize our choices should at all times take into account the rights of others.
• We understand we are expected to be actively engaged in resolving issues that may arise with roommates, floor mates, and hall staff.
• We will be respectful of our peers in our behavior and how we choose to represent ourselves and how we choose to express ourselves.
• Each member of the community is expected to abide by the terms of these guidelines.
• Community members are expected to hold individuals accountable to these standards.

Academic Environment

• We agree that being a student must be a high priority.
• We agree living-learning community experiences enhance our personal understanding of majors, careers, and interest areas.
• We agree to be respectful of others and their need for a quiet study space.

Community Courtesy

• We understand we not only belong to a floor community, but a hall community as well. We need to respect all members of the community.
• We will always be courteous and civil with floor members and quests.
• When anyone asks us to lower our noise level, we will do so immediately.
• We agree to address concerns with our peers in a respectful manner when we have an issue to address.
• We will respectfully confront our peers when policy violations occur or when student rights are affected.
• If being confronted by our peers and/or staff we will be respectful and work towards a solution and/or comply.
• Residents are allowed to have visitors (any gender) with the approval of his/her roommate. All residence halls will have 24-hour/7-day visitation for the academic year.

Facilities

• We understand this floor and hall is our home.
• In instances of vandalism, we understand the community will be held responsible for damages if an individual cannot or will not accept responsibility for these actions.
• Residents are responsible for the use of kitchenettes in their communities as described by their hall staff. They are also responsible for all events that happen in the kitchen and any charges
• incurred when the key is in their possession.
• We agree to keep common areas free of personal belongings and will remove them upon departure of spaces. Common areas include but are not limited to lounges, kitchens and laundry facilities. 

Safety and Security

• Both residents and hall staff may confront situations that are safety and security risks.
• Residents and hall staff will not provide their room key or BSU ID to any person and will use their community check-in stations during designated hours and register any/all guests they have with them.
• Residents and hall staff will not grant access to any non-escorted guests through card access locations or prop open security doors.
• Residents will lock their doors and carry their keys when they leave their room.
• When we notice an exterior, card access, or bathroom door propped, we will un-prop it and notify the hall director or RA.
• When the fire alarm sounds, we will evacuate the building immediately.
• When a tornado, active shooter or other emergency is in progress we will adhere to staff instructions and safety protocols. 

Fill OUt Contract (PDF)

Students who find themselves without roommates because of cancellation, withdrawals, or room changes have the following options:

1. Pay a higher adjusted rate for the double accommodation as a single, if offered;
2. Room with another student; or
3. If offered, stay in the room (without paying as a single) with the understanding that at any time a new roommate will be assigned to the room and the option no longer exists to pay for the double as a single. Students without a roommate should consult with their hall director.

Because Ball State's room and board contract is considered a legal, binding document, students are strongly encouraged to review the contract prior to signing. Students will sign an electronic contract when first agreeing to live on campus. This contract will be updated during the online room sign up period when students agree to the terms and conditions electronically.

Review the contract terms and conditions for the term you are planning to live on campus.

• Academic year contract
• Spring only contract
• Summer only contract

Students whose course loads fall below 10 credit hours need the permission of the hall director to remain in a residence hall. Permission to remain in the hall is at the discretion of the appropriate housing staff. Documented and undocumented behavior may be used in considering whether permission is granted. Students who fall below 10 credit hours and are found responsible for violating a residence hall policy may be subject to immediate termination of their Housing and Dining contract.

A married student whose spouse does not live with him/her may be housed in the residence halls only if the spouse is located a substantial distance from Muncie. Permission for a married student to live in a residence hall must be obtained in advance from the associate director of Housing and Residence Life. Visiting spouses must observe guest policies. Married students with spouses in residence may contact University Apartments for housing needs.

The Office of Housing and Residence Life restricts access to residence hall facilities to residents and their escorted guests, and individuals conducting official university business. For those recognized Ball State University student organizations and activities, non-profit organizations, and commercial enterprises who wish to advertise in the residence halls the following guidelines have been established to assure our residents a safe and comfortable living environment as well as some degree of privacy.

Ball State University student organizations and activities, non-profit organizations, and commercial enterprises who wish to publicize events, services, or products in the form of a poster or flyer should send their materials to Cathy Bickel, associate director of Housing and Residence Life, or Peggie Love, secretary to the associate director, in LaFollette N-13 for official approval. Approved flyers and posters will be distributed to the residence halls and posted by hall staff. We recommend sending two flyers or posters per hall for a total of 34, or providing 165 which will allow enough to post one per floor plus the common areas of the hall. If the advertisement is in the form of a coupon or souvenir we request that you provide 50 for each hall for a maximum of 1,750. We would appreciate it if the coupons or souvenirs were bundled in packages of 50 for easy distribution.

Only one posting per event is allowed. All ads or flyers received from commercial enterprises will be placed in a designated space reserved for such organizations. All ads or flyers received by campus affiliated organizations will also have a designated space in which publicity may be posted. All flyers and ads taken from commercial enterprises and campus affiliated organizations will be posted in their designated space within the common areas of the halls only. We will not post any information for non-residence hall affiliated events or activities on residence hall floors.

Priority in the common areas will be given to all Student Life-affiliated and recognized groups. The Office of Housing and Residence Life reserves the rights to not post ads or flyers that are not in accordance with the mission statement of the Office of Housing and Residence Life or Ball State University policies. Please note that items can not be placed in student mailboxes that are not specifically addressed to an individual.

Markings or postings on exterior surfaces of residence halls and complexes also are prohibited; this includes but is not limited to writing messages on sidewalks using chalk or tape.

Housing and Residence Life provides a board on each room door in some residence halls. Students who reside in these halls can ONLY post items on the board provided. Students are prohibited from affixing postings to any area outside of the board. Students should not affix any other boards to the door. Students may be held responsible for any damage to that results from a violation of this policy. 

The Board of Trustees of Ball State University approved the following policy relating to student residency that became effective for students entering the university beginning in the fall 2005 semester:

All students are required to live in university housing for two semesters unless they will be 21 years of age prior to the beginning of the term for which they are enrolling, have 24 or more semester hours of Ball State University accepted credits achieved after their graduation from high school, are married or are a custodial parent of a dependent child, or are living with their parents in the parents' primary residence within a 60-mile radius of campus. The address of the parents at the time of a student's application for admission to Ball State will be considered the parents' primary residence. Transfer students are strongly encouraged to contact the Office of Housing and Residence Life prior to signing any off-campus lease to determine their eligibility to live off-campus.

Students who qualify for an exemption from this policy include:

• Students who live with their parents within a 60-mile radius of campus. (Proof of residency will be required.)
• Students enrolled in fewer than 9 semester hours.
• Students with primary custody of a minor child. (Proof of custody will be required.)
• Students who are in a marriage recognized by the State of Indiana. (Copy of the Marriage Certificate will be required.)
• Students who will be 21 prior to the first day of classes of their first semester of enrollment at Ball State University.
• Ball State students who have lived in university residence halls for two semesters but not achieved 24 credit hours.

*Having already signed a lease with an off-campus landlord will not be considered as a reason for an exemption.

All students who believe they qualify for an exemption for any of the reasons above must complete and apply for an exemption online. This exemption should be received by the Office of Housing and Residence Life no later than 30 days prior to the beginning of the first semester of enrollment. You are encouraged to not make any commitments for housing until you receive a written response from this office.

The university reserves the right to inspect a room for damage or stolen property, to make repairs, and to check rooms at all break periods. Ball State University reserves the right to enter rooms without a search warrant for any reasonable purpose. Search will not be made in halls unless there is an emergency requiring immediate action (i.e., medical concern or extreme community disruption) or unless there is a search warrant or the members of University Police assume responsibility for the search.

Room and roommate changes are made at the discretion of the hall director. Room changes are dependent on available space. Before approving a change, directors will work with students to help them understand the situation and make a sincere effort to work out the problem. Students may not move from their assigned rooms into other residence hall rooms without prior permission of the hall director(s) involved. Room or roommate changes are not made on the basis of race, color, religion, national origin, ancestry, sexual orientation, or physical ability.

The following is a comprehensive list of student rights and responsibilities within the Office of Housing and Residence Life's disciplinary system at Ball State University. All students are responsible for reading and understanding these rights. Students have the right:

• To be presumed not in violation in all cases where the charge(s) against the accused is contested, and to have all the alleged violations evaluated based on a preponderance of the evidence.
• To be given notice of charges filed via BSU email, the person(s) filing charges, and notification of student rights in a reasonable amount of time from the date the charges were filed.
• To waive the 42-hour notice of a hearing and proceed to a disciplinary option in consideration of a more immediate disposition of the alleged violation(s). This request must be made in writing to the appropriate disciplinary body.
• To submit a summary and/or response of the incident via BSU email to the hearing officer after the initial incident report has been reviewed by the accused student. The student’s summary must be submitted to the appropriate disciplinary body at least one hour prior to a disciplinary hearing.
• To waive the right to a hearing if the accused admits to the violation.
• To a fair, expeditious hearing by a disciplinary body, which will hear cases in a reasonable amount of time upon receipt of charges filed against the accused. For violation of residence hall probation and violations that could result in housing contract cancellation, a student will have the option of a hearing with either an assistant director of Housing and Residence Life or the Conduct Board. In the event the Conduct Board is inoperative, the student shall receive a hearing by the appropriate assistant director of housing and residence life.
• To be given notice of the time and place of the disciplinary hearing at least 42 hours prior to the hearing. Notice shall be considered received upon delivery to a student's BSU email address unless the student can give just cause why such receipt substantially impaired adequate notice and preparation for the hearing. Failure to check BSU email will not invalidate such notice.
• To present evidence and witnesses to the incident on the accused own behalf. Witnesses may testify and answer questions posed during the hearing. If the accused is unable to locate or receive compliance from any student asked to testify, they may seek the assistance of the appropriate residence hall staff. However, the Office of Housing and Residence Life will not compel a student to testify against his or her will.
• To select an advisor who is present during the proceeding. An advisor of their choice may accompany the accused and accuser(s). The advisor may attend the disciplinary hearing and freely counsel and assist the accused, but not act as spokesperson, vocal advocate, or question witnesses.
• To challenge for cause any member of the Conduct Board with perceived bias. If the accused can establish bias on the part of the challenged member, the member will be excused and the remaining Conduct Board members will hear the case.
• To challenge the alleged violations and pose questions to the accuser(s) and witnesses. This will be conducted in a calm and respectful manner. The disciplinary body may determine the appropriateness of any question asked. They will retain the authority to question all witnesses and parties to the alleged violations.
• To be absent from the hearing. Should the accused elect not to appear, the hearing shall be held in his or her absence. No recommendation for the disposition of sanctions shall be based solely upon the failure of the accused student to answer charges or appear at the hearing.
• To be determined in violation or not in violation based on a preponderance of the evidence.
• To receive notice via BSU email of the decision in a reasonable amount of time. The notice shall specify if the accused has been found in violation or not in violation of residence hall policies and the disposition of any sanctions.
• To submit an appeal via BSU email or hard copy format within two administrative working days after the delivery of the decision of the board or hearing officer.

Door-to-door voter registration is permitted in the residence halls and University Apartment community at Ball State University under the following conditions:

1. Voter registration, polling, and applying for absentee ballots are permitted in the residence halls and University Apartment community.
2. Door-to-door campaigning is not permitted in accordance with the university solicitation policy.
3. Deputy student registrars and deputy party registrars are permitted to register voters.
4. Deputy registrars will carry credentials from the election board and possess a picture identification card.
5. Registration can occur between the hours of 10 a.m. and 8 p.m., any day of the week, including weekends.
6. Groups involved in the registration process will contact the residence hall director of each residence hall or the University Apartment Office at least 48 hours prior to registration. A list of registrars and day and time of registration must be provided.
7. Registrars will check in and out of the residence hall front desk or University Apartment Office and will show credentials at the time of check in.
   For more information, please contact the associate director of Housing and Residence Life at Ball State University, LaFollette Complex, room N-10, (765) 285-800.
8. The last day for voter registration in the State of Indiana is Tuesday, October 9, 2018. General elections will be held Tuesday, November 6, 2018.
9. Absentee voting begins October 10th and ends by mail at 11:59 pm, October 29, 2018.

Any individual using the Ball State University computing network must comply with the Ball State Student Code Information Technology Users Policy. Illegal distribution or downloading of copyrighted materials is expressly forbidden. Computer equipment must meet specifications found on the Housing and Residence Life Web. In addition, wireless routers and wireless devices are not permitted in the residence halls. Students found to be utilizing programs that take more bandwidth than is customary for typical academic assignments may have their computer port turned off pending review by proper university officials.

*Please note: When a student shares unauthorized copyrighted materials (i.e. movies, music, programs) with other computer users, whether on a personal computer or in a computer lab, it is a violation of the university's policies and your actions may result in legal action by the music and/or film industry.

Computer labs are accessible only to residents living in the halls or complex in which the lab is located. Noyer and Studebaker West computer labs are available to all residence hall and University Apartment residents during the hours of operation. Lab equipment priority should be given to those with academic purposes. Students may not save anything to the hard drive of the computer in the labs. All problems should be reported to the lab assistant or hall desks.

The Student Code Information Technology Users Policy additionally includes the prevention of unauthorized network devices from being connected to the campus network for any reason. (This includes but is not limited to, wireless routers, wired routers, DHCP servers, media center servers, etc.) When rogue devices are detected or reported to Information Technology Services (ITS) networking then disables the port(s) that are associated to the device. HRL Tech Support will then report the violation to the assistant directors of Housing and Residence Life. Residence hall directors or apartment managers will then contact the residents in the room that was detected as violating the policy. A first time violator will be required to disconnect and power off the networking device before the port can be re-enabled by ITS networking staff. A second time violation will result in a port shutdown pending a disciplinary hearing.

The use of cellular telephones and devices with photographic and or video capabilities cannot be used in a manner that creates a hostile environment in the residence halls. A hostile environment is one that interferes significantly with a person's employment, education, and/or living condition. Residents and guests are expected to comply with a person's reasonable expectation to privacy in residence hall rooms, bathrooms, and common areas.

Music and video downloading has become an integral part of the Internet, especially for college students. Peer to peer (P2P) networks allow users to link up with one another and share files, providing a nearly unlimited supply of music, movies, and videos. However, downloading copyright protected materials without the consent of the copyright holder is illegal. Those that are found to have illegally downloaded copyrighted music and/or movies are subject to Criminal Penalties and/or Civil Penalties ranging from $750 per work infringed to as high as $30,000.

Ball State University's Code of Student Rights and Responsibilities require users of BSU computer-related resources to comply with all applicable laws including, but not limited to, those related to copyright and trademark.

The Recording Industry Association of America (RIAA) is a trade group which represents most of the major record labels. The RIAA routinely monitors popular file sharing Web sites so as to identify users' IP addresses. An organization called the Motion Picture Association of America (MPAA) performs a similar function for the film industry. An IP address does not identify an individual; therefore, RIAA's attorneys will contact the internet provider to obtain the names of file-sharers. While many internet providers (including many universities) will not willingly turn over their customer's information, the RIAA has been successful in obtaining subpoenas to obtain identifying information. Since July 1, 2008, over 20,000 lawsuits have been filed by the RIAA and countless "pre-litigation settlement

letters" have been sent to students from various universalities nationwide offering to settle claims of copyright infringement (usually in the range of $3,000 to $5,000) with the student prior to filing suit. If the student fails to settle with the RIAA it can be assumed that the student will be sued.

Only movies and/or video recordings that have been legally obtained from distributors who have blanket licenses for showing may be shown in the public areas of the residence halls. Movies and video recordings obtained from the library, retail outlets, or are the personal property of a student and/or guest cannot be shown in a public area of the residence halls. Any public showing of a movie and/or video recording must be approved by a director prior to the showing.

Students living in the residence halls and University Apartments are not permitted to use wireless routers or devices that transmit a wireless signal, like a wireless printer, cell phone hot spot, gaming system, or other appliance in the rooms/apartments. When a wireless device is in use, the official Ball State wireless service is cut off to your neighbors, not allowing them to enjoy Internet access. Therefore, routine checks of all buildings are conducted regularly. Residents in violation will be asked to disable the wireless device immediately and will be subject to the Housing and Residence Life discipline process after the second offense.

If you suspect a wireless device in use in your building, contact the Technology Help Desk at 765-285-1517.

Property which is left by a resident at the end of his/her contract period or when the student leaves an assigned space will be packed up by residence life or housekeeping staff in the presence of a witness. The contents will be inventoried and stored in another location. A letter and a copy of the inventoried items will be sent to the student at the student's home address on file with the university, informing him/her that he/she has three weeks to claim the property. Items not retrieved within the time limit will be donated to a local charity or disposed of at that time. The university has no liability for the loss or damage to a resident's personal property if the property has been abandoned.

Each student must notify housing staff of his or her decision to leave the residence hall. He or she must fill out, sign, and return a completed room inventory sheet, and have the room checked by a staff member. Failure to do so will result in a $25 fee. A student may also be charged an improper check-out fee for missing or being late for a pre-scheduled check-out meeting with a housing staff member, or not leaving the residence hall by the designated closing time.

You must notify the residence hall director or your RA at least 24 hours in advance! You must check out with a staff member present during desk hours.

Please consult with hall staff about specific check out procedures for your hall. Also, watch our video for tips on moving out.

General steps to follow for check out:

1. Remove all trash to the trash bin on each floor. Bulk items should be taken to the building's dumpster.
2. Return all hall equipment to the desk.
3. Return all dining utensils and trays to the nearest dining service location.
4. Make sure all original furniture is in the room.
5. Restore room to original condition and configuration, including sweeping and mopping the floor.
6. Double-check and thoroughly clean the drawers and closet to make sure nothing is left behind.
7. Leave mattress pad and cable TV cord in room.
8. Move all belongings from the room and out of the building.
9. Make sure all paperwork is completed (B-608 signed and forwarding address change submitted online).
10. When ready to check out please contact the staff member you have made previous arrangements with to complete the check out process.

Residents and their guests are not to be in the halls without permission from the Office of Housing and Residence Life, as well as the escort provided by the Office of Housing and Residence Life during designated closing days and times.

The last resident to leave your room should make sure that the following tasks are complete:

1. Leave the heater on low (after fall semester and spring break only).
2. Unplug all electrical appliances except for wireless Internet boxes.
3. Turn alarm clocks/timers off.
4. Empty all garbage from trash cans into trash room receptacles on each floor.
5. Close and lock windows. First floor residents should close curtains. Other floors should leave curtains open.
6. Water plants and feed fish. (Staff will NOT care for plants or fish over the break.)
7. Turn off lights.
8. Lock door.

The last person to leave should put the checklist on the door provided by RA staff. Be aware that it is possible that there may be power failures during the break periods. These may cause aquariums not to function properly and fish may die, so you may want to take them home with you.

During the break, staff will check each room for safety and security reasons. We do NOT look through resident's desks, closets, or personal items.