Ball State Student Activity Fees provide financial support for co-curricular engagement opportunities for all students.

Portions of the Student Organization Fund (SOF) are made available to recognized student organizations in accordance with the fund’s policy.

Funds may be used for activities, programs, resources, services, or events that enhance the cultural, recreational, social, and/or intellectual life of the University.

Funds will be awarded in a viewpoint-neutral manner through the allocation process.

Any recognized student organization that wants to plan activities, programs, resource, services, and events using the fund may submit a request.

Policy

Student Organizations are strongly encouraged to review the Student Organization Fund Allocation Policy (PDF) before submitting a Student Activities Budget Request Form.

Read Policy (PDF)

Funding Periods

Student organizations are eligible to submit funding requests at various points through the year.

Follow these guidelines to request funding to support programs and activities during the Fall 2020 semester.

Deadlines

  • budget request form and supporting documents – October 19, 2020
  • notification of student organization fund allocation committee decision – November 6, 2020
  • funding decision appeal – November 13, 2020

Expense Template

As part of the Student Activities Budget Request Form, student organizations need to submit a budget request for anticipated programs and project expenses.

You must use our template to document anticipated programs and project expenses. The Student Organization Fund Allocation Committee will only review requests that use the required template.

Download Template

How to Submit

The Student Activities Budget Request Form and instructions for submission are available on Benny Link. Completed budget requests forms will only be accepted via Benny Link.

Complete the Form

Follow these guidelines to request funding to support programs and activities during the Spring 2021 semester.

Deadlines

  • budget request form and supporting documents – January 15, 2021
  • notification of student organization fund allocation committee decision – February 12, 2021
  • funding decision appeal – February 19, 2021

Expense Template

As part of the Student Activities Budget Request Form, student organizations need to submit a budget request for anticipated programs and project expenses.

You must use our template to document anticipated programs and project expenses. The Student Organization Fund Allocation Committee will only review requests that use the required template.

Download Template

How to Submit

The Student Activities Budget Request Form and instructions for submission are available on Benny Link. Completed budget requests forms will only be accepted via Benny Link.

Complete the Form

Follow these guidelines to request funding to support programs and activities during the 2020-21 academic year.

Deadlines

  • budget request form and supporting documents – March 15, 2021
  • notification of student organization fund allocation committee decision – April 19, 2021
  • funding decision appeal – April 26, 2021

Expense Template

As part of the Student Activities Budget Request Form, student organizations need to submit a budget request for anticipated programs and project expenses.

You must use our template to document anticipated programs and project expenses. The Student Organization Fund Allocation Committee will only review requests that use the required template.

Download Template

How to Submit

The Student Activities Budget Request Form and instructions for submission are available on Benny Link. Completed budget requests forms will only be accepted via Benny Link.

Complete the Form

Student organizations may request additional funding if they have an emergency and unanticipated expense associated with a program or event during the current academic year.

Deadlines

  • October 23rd
  • October 30th 
  • February 22nd
  • February 29th
  • March 26th
  • April 2nd

After reviewing the emergency deadlines above, complete an application and choose Emergency or Unanticipated Funding. Student Organization Fund Allocation Committee decisions for monthly and unanticipated fund requests will be shared within 2-3 weeks of the stated deadlines. The appeal deadline will be shared in each decision letter.

Expense Reports

Student organizations who have already been allocated funds from the Student Organization Fund Allocations Committee must show proof of spending by submitting an expense report to the Office of Student Life within 10 business days of the event, activity, program, resource, travel, or operational event. 

The Expense Report is comprised of three separate sections:

  • Organization Information
  • Activity Information 
  • Expense Information (anticipated/estimated and final expenses)

Each section should be completed before the report is submitted. 

Complete the Form

Questions?

Questions about the Student Organization Fund Allocation Policy or the Funding Periods can be directed to us by email.

Email Us