Academic Peer Mentors

Academic Peer Mentors (APMs) at Ball State are upper-level students trained to enhance the academic success of the residents of one of Ball State's 12 living-learning communities. These student employees assess academic needs, then use active and passive programming methods to help students tackle common challenges. APMs work with hall staff to create a strong community centered on the academic- or interest-based focus of the living-learning community.

Apply To Be An APM


Applications

Please complete the application thoroughly and without error. 

HOW TO APPLY:

  1. Visit Apply to be an APM
  2. Log in with your BSU Username and Password
  3. Click on “Employment”
  4. Click on 2022-2023 APM Application

Applications open Friday, December 10, 2021 and close Friday, February 4, 2022.

Questions? | Talk to a current Academic Peer Mentor, or contact Olivia Certain, Graduate Assistant for Living-Learning Communities.


Job Description

The Academic Peer Mentor (APM) will aid in facilitating student learning and academic success in our living-learning communities (LLCs) through individualized support, academic programming, marketing, and program assessment. For more information about LLCs please visit the following webpage: Living-Learning Communities

The APM will directly report to the APM supervisor (Living-Learning Community Graduate Coordinator) and indirectly to the LLC Directors (Residence Hall Directors of buildings with LLCs). In addition, the APM will often work with the Living Learning Community Specialist (LLCS) and the Assistant Director of Housing and Residence Life for Coordination of Living-Learning Programs (ADHRL-LLP).  


Position Requirements: 

  • Hold at least a 2.75 cumulative grade point average  
  • Have completed a minimum of 27 total credit hours.  
  • Have lived at least one semester in the residence halls by the contract start date.  
  • Be in good academic and judicial standing with the university, Housing and Residence Life, and the Office of Student Conduct.
  • Be enrolled in or have completed the EDHI 200 course with a grade of B or higher. 
    Note: Preference may be given to those applicants with two or more semesters of experience living on-campus at Ball State University and/or experience living in an LLC. 

Compensation package includes the following:

  • Full room and board in the living-learning community you are assigned (this includes a 21-meal plan). Rooms are double-spaced with roommates.
  • Air conditioning unit provided in non-air-conditioned buildings.

Academic peer mentor Responsibilities:

  • Facilitate the implementation of LLC programs (including Welcome Week and LLC kick-off events, annual programs, co-sponsorships). This includes but is not limited to publicity development, gathering supplies, gathering students for events, coordinating faculty/staff arrival for the event, collaborating with hall staff on events and initiatives, etc.  
  • Promote opportunities for students to learn about majors, minors, careers, theme-based interests, and activities related to the learning community, in and around campus.  
  • Plan an LLC-sponsored trip or Large-Scale Event.  
  • Actively participate in residence hall, LLC, university programs/activities.  
  • Support student engagement in residence hall, LLC, and university program/activities.
  • Address concerns in the community in a positive and respectful manner.  
  • Supports the holistic (emotional, academic, physical, and social) well-being of themselves and residents.  
  • Represent yourself as a role model whose actions are aligned with the mission of the department and the institution. 
  • Be visible and approachable to students in the LLC and provide academic support to students via departmental intervention and follow-up initiatives. 
  • Act as a referral agent for students to academic and career resources on campus. 
  • Have a willingness to learn from others and be receptive to critical feedback.  
  • Actively supports and affirms all residents by developing an inclusive environment in their respective living learning community and residence hall.  
  • Participate in monthly conversations around social justice, diversity, and inclusion.  
  • Actively seek ways to broaden awareness of diverse issues through reflection, questions, campus resources, and yearly participation in the IDEA Initiative.  
  • Participate in LLC Action Teams that seek to recognize and affirm diversity within our residential community and LLCs.  
  • Move in prior to residence hall opening and attend all training sessions (includes prior to leaving for the summer semester, before fall semester opening, and before spring semester opening).  
  • Serve as an effective member of the team and hall staff by working closely with fellow APMs, residence hall staff, faculty and professional staff to accomplish LLC and residence life goals. – Hall Council  
  • Participate in staff retreats and staff development sessions as directed by APM Supervisor.  
  • Provide assistance to and communicate with faculty, professional staff, community contacts, business contacts and Residence Life staff working with LLC participants as directed by APM Supervisor. (How will this bullet point change if the MOUs come out)  
  • Work with LLC supervisor and hall staff to develop a system for students to communicate and connect with each other (i.e. bulletin board, e-mail distribution list, Twitter, community Facebook account, etc.)  
  • Respond to email/phone correspondence from peers, supervisors, and residents in a timely manner.  
  • Maintain a positive can-do attitude and demeanor that is approachable to residents and peers.  
  • Submit weekly logs regarding student interactions, weekly and monthly action plans, and event attendance.  
  • Maintain administrative files in OneDrive and finalize all transition documents before position departure  
  • Participate as an active member in the following meetings: 
    • Supervisor/residence hall director one-on-ones 
    • APM Staff Meetings 
    • Faculty, campus, and community partners one-on-one meetings as appropriate 
    • Hall Staff (one-on-one and weekly staff meeting)  
  • Maintain the Makerspace/Resource room within your LLC including upkeep, inventory, training, and monitoring 
  • Maintain an academically focused bulletin board during the academic year, which needs to be updated once each month.  

Selection Timeline

Learn more about the position at our upcoming informational sessions! Hear from our Living Learning Community Team about the requirements and responsibilities of the position and selection process, as well as a panel of current APMs.

  • Wednesday, December 1, 7 p.m. in the Kinghorn Multipurpose Room
  • Friday, January 21, 4 p.m. in the Schmidt/Wilson Lobby

This event is not required but highly encouraged. If you do attend, please bring an open mind and a positive attitude.

Applications open Friday, December 10, 2021 and close Friday, February 4, 2022.

Please complete the application thoroughly and without error. 

HOW TO APPLY:

  1. Visit Apply to be an APM
  2. Log in with your BSU Username and Password
  3. Click on “Employment”
  4. Click on 2022-2023 APM Application

What: EDHI 200 is a 1 credit hour course focused on residence hall leadership, and is a required part of the selection process.

Required Text: Available at the Ball State Bookstore.

Check the course catalog to see the sections scheduled for the semester, as well as their availability.

When: You can sign up for EDHI when you register for your other spring courses.

Your Responsibility: This is a required part of the process. Make sure you are enrolled in a section of EDHI for Spring or have successfully completed the course. Employment is contingent upon passing EDHI with a B grade or higher.

What: Students who pass the written application will connect with the Living Learning Community Team in a 30-minute interview. A profession or graduate staff member and 2 current APMs will ask you questions about the position and your skills. Dress attire is business casual.

When: TBD

Your Responsibility: You will be contacted to set up an interview time. Follow the directions precisely and ask questions if you need more information. Also, make sure you arrive at your interview on time and be ready to put your best foot forward!

What: We will send you one of three letters to your Ball State e-mail address:

  • A congratulations letter offering you a position in a specific living learning community.
  • An alternate letter explaining that while we consider you a hire-able candidate we are not offering you employment at this time. If you receive this letter, we will place you in an alternate pool and keep you on file for consideration if more positions become available.
  • A letter thanking you for your time and interest in the position.

Your Responsibility: Recognize that these decisions (including your placement if hired) are final and not subject to negotiation. If you are hired, you will need to formally accept the position and complete a contract.

Frequently Asked Questions

APM weekly responsibilities include interacting with residents, holding a small-scale weekly programs (i.e. study tables), and administrative responsibilities such as program planning and makerspace/resource room upkeep. On weeks where APMs have large-scale programs planned, their week is usually busier as they are publicizing their event, setting up, implementing the program, and cleaning up afterwards. We encourage APMs to look at their class schedules when selecting dates for programs, as to not overbook themselves.  

While a tutor provides assistance in specific classes or specific assignments, APMs serve as an academic liaison in the residence hall. The APM role is to help students find the right resources for each unique situation, and get them connected to campus resources such as tutors. APMs do not provide homework help

APMs primary focus is academic support, connections, and programming. APM conversations with students are typically centered more around classwork, academic experience, and personal situations that may be impacting their ability to succeed academically. The APM builds a community centered on academic connection and success. While APMs are trained in limited crisis response procedure, they are not on duty. 

Not necessarily. While we strive to place APMs in communities that match their academic major, we hire APMs that will succeed in the position regardless of the community. An APM’s ability to program and connect with residents successfully is not dependent upon their own placement in that academic major. APMs are tasked with connecting with the academic department representatives that can help inform the content-specific aspects of their job.  

An APM is hired for the complete academic year from August through May. If an APM resigns before the end of their employment dates, a letter explaining the circumstances will be placed in the APM’s permanent employment file. All policies regarding residence requirements and cancellation fees will apply. 
Yes! While APMs are not required to stay on campus every weekend, APMs need to be available for special staffing weekdays and weekends, which include but not limited to the first and last weekends of the semester or other hall specific events which may require attendance. You should consult the Living Learning Community Specialist prior to making plans to be away. The Office of Housing and Residence Life will let you know these days in advance.