Academic Peer Mentors (APMs) at Ball State are upper-level students trained to enhance the academic success of the residents of one of Ball State's 13 Living-Learning Communities. These student employees assess academic needs, then use active and passive programming methods to help students tackle common challenges. APMs work with hall staff to create a strong community centered on the academic- or interest-based focus of the Living-Learning Community.

APM APPLICATIONS FOR 2023-2024

Opens | Wednesday, November 30, 2022
Closes | Sunday, February 5, 2023


HOW TO APPLY

  • Log in to the Online Housing Portal with your BSU username and password
  • Select “Employment”
  • Click on the 2023 - 2024 APM Application
  • Begin your Application

APPLY TO BE an ACADEMIC PEER MENTOR


QUESTIONS?
 

Talk to a current Academic Peer Mentor, or contact Living-Learning Communities Team Members, 
Derin Murphy or Garrett Tur.

About the Job

Academic Peer Mentors (APM) aid in facilitating student learning and academic success in our Living-Learning Communities (LLCs) through individualized support, academic programming, marketing, and program assessment. As staff members for the Office of Housing and Residence Life, APMs directly report to the APM supervisor (Living-Learning Community Graduate Coordinator) and the Living Learning Community Specialist (LLCs). We encourage you to learn more about the position and apply to become an APM!

DETAILS ON THE ACADEMIC PEER MENTOR POSITION

  • Have completed a minimum of 27 total credit hours.  
  • Have lived at least one semester in the residence halls by the contract start date.  
  • Be in good academic and judicial standing with the university, Housing and Residence Life, and the Office of Student Conduct.
  • Be enrolled in or have completed the EDHI 200 course with a grade of B or higher. 

Note: Preference may be given to those applicants with two or more semesters of experience living on-campus at Ball State University and/or experience living in an LLC. 

  • Full room and board
  • Private room in the Living-Learning Community you are assigned
  • A 21-meal plan

APM Responsibilities

  • Submit weekly logs regarding student interactions, weekly and monthly action plans, and event attendance.  
  • Maintain administrative files in OneDrive and finalize all transition documents before position departure  
  • Participate as an active member in the following meetings: 
    • Supervisor/residence hall director one-on-ones 
    • APM Staff Meetings 
    • Faculty, campus, and community partners one-on-one meetings as appropriate 
    • Hall Staff (one-on-one and weekly staff meeting)  
  • Maintain the Makerspace/Resource room within your LLC including upkeep, inventory, training, and monitoring 
  • Maintain an academically focused bulletin board during the academic year, which needs to be updated once each month.  
  • Provide assistance to and communicate with faculty, professional staff, community contacts, business contacts and Residence Life staff working with LLC participants as directed by APM Supervisor. (How will this bullet point change if the MOUs come out)  
  • Work with LLC supervisor and hall staff to develop a system for students to communicate and connect with each other (i.e. bulletin board, e-mail distribution list, Twitter, community Facebook account, etc.)  
  • Respond to email/phone correspondence from peers, supervisors, and residents in a timely manner.  
  • Maintain a positive can-do attitude and demeanor that is approachable to residents and peers.  
  • Facilitate the implementation of LLC programs (including Welcome Week and LLC kick-off events, annual programs, co-sponsorships). This includes but is not limited to publicity development, gathering supplies, gathering students for events, coordinating faculty/staff arrival for the event, collaborating with hall staff on events and initiatives, etc.  
  • Promote opportunities for students to learn about majors, minors, careers, theme-based interests, and activities related to the learning community, in and around campus.  
  • Plan an LLC-sponsored trip or Large-Scale Event.  
  • Actively participate in residence hall, LLC, university programs/activities.  
  • Support student engagement in residence hall, LLC, and university program/activities.
  • Address concerns in the community in a positive and respectful manner.  
  • Supports the holistic (emotional, academic, physical, and social) well-being of themselves and residents.  
  • Actively supports and affirms all residents by developing an inclusive environment in their respective living learning community and residence hall.  
  • Participate in monthly conversations around social justice, diversity, and inclusion.  
  • Actively seek ways to broaden awareness of diverse issues through reflection, questions, campus resources, and yearly participation in the IDEA Initiative.  
  • Participate in LLC Action Teams that seek to recognize and affirm diversity within our residential community and LLCs.  
  • Represent yourself as a role model whose actions are aligned with the mission of the department and the institution. 
  • Be visible and approachable to students in the LLC and provide academic support to students via departmental intervention and follow-up initiatives. 
  • Act as a referral agent for students to academic and career resources on campus. 
  • Have a willingness to learn from others and be receptive to critical feedback.  
  • Move in prior to residence hall opening and attend all training sessions (includes prior to leaving for the summer semester, before fall semester opening, and before spring semester opening).  
  • Serve as an effective member of the team and hall staff by working closely with fellow APMs, residence hall staff, faculty and professional staff to accomplish LLC and residence life goals. – Hall Council  
  • Participate in staff retreats and staff development sessions as directed by APM Supervisor.  

APM Selection Timeline

STEP 1: ATTEND AN INFO SESSION
Learn more about the position at our upcoming informational sessions! Hear from our Living Learning Community Team about the requirements and responsibilities of the position and selection process, as well as a panel of current APMs. This event is not required but highly encouraged. 
  • February 1, 6 p.m.
STEP 2: APPLY

Applications open Wednesday, November 30, 2022, and close Sunday, February 5, 2024.
To Apply...

  • Log in to the Online Housing Portal with your BSU username and password
  • Select “Employment”
  • Click on the 2023 - 2024 APM Application
  • Begin your Application! Make sure to complete it thoroughly and without error.

APPLY TO BE AN ACADEMIC PEER MENTOR

STEP 3: SIGN UP FOR AND COMPLETE EDHI 200

EDHI 200 is a one-credit hour academic course focused on residence hall leadership and is a required part of the selection process. Students can sign up for EDHI 200 when registering for other spring courses. Employment is contingent upon successfully completing the course with a B grade or higher. The course has a required booklet that is available for purchase at the Ball State Bookstore. Please check the course catalog to see the sections scheduled for the semester, as well as availability. 

STEP 4: PARTICIPATE IN AN INTERVIEW

Students who pass the written application will connect with the Living-Learning Community Team in a 30-minute interview. A professional or graduate staff member and 2 current APMs will ask you questions about the position and your skills. 

During the interview, applicants will be interviewed by Housing and Residence Life staff members. This is typically a 30-minute interview process. Make sure to arrive on time and ready for your interview on time. Given that this is a professional interview, please dress in business casual attire.

STEP 5: ANTICIPATE A NOTIFICATION LETTER

Following the conclusion of both interview rounds, we will send you one of three letters to your Ball State e-mail address:

  • A congratulations letter offering you a position in a specific building or community.
  • An alternate letter explaining that while we consider you a hireable candidate we are not extending an offer of employment at this time. If you receive this letter, you will be placed in an alternate pool and will be kept on file for consideration if/when positions become available.
  • A letter thanking you for your time and interest in the position.
Please recognize that these decisions (including your placement if hired) are final and not subject to negotiation. If hired, you will need to formally accept the position and complete a contract. 

Frequently Asked Questions

APM weekly responsibilities include interacting with residents, holding a small-scale weekly programs (i.e. study tables), and administrative responsibilities such as program planning and makerspace/resource room upkeep. On weeks where APMs have large-scale programs planned, their week is usually busier as they are publicizing their event, setting up, implementing the program, and cleaning up afterwards. We encourage APMs to look at their class schedules when selecting dates for programs, as to not overbook themselves.  

While a tutor provides assistance in specific classes or specific assignments, APMs serve as an academic liaison in the residence hall. The APM role is to help students find the right resources for each unique situation, and get them connected to campus resources such as tutors. APMs do not provide homework help

APMs primary focus is academic support, connections, and programming. APM conversations with students are typically centered more around classwork, academic experience, and personal situations that may be impacting their ability to succeed academically. The APM builds a community centered on academic connection and success. While APMs are trained in limited crisis response procedure, they are not on duty. 

Not necessarily. While we strive to place APMs in communities that match their academic major, we hire APMs that will succeed in the position regardless of the community. An APM’s ability to program and connect with residents successfully is not dependent upon their own placement in that academic major. APMs are tasked with connecting with the academic department representatives that can help inform the content-specific aspects of their job.  

An APM is hired for the complete academic year from August through May. If an APM resigns before the end of their employment dates, a letter explaining the circumstances will be placed in the APM’s permanent employment file. All policies regarding residence requirements and cancellation fees will apply. 
Yes! While APMs are not required to stay on campus every weekend, APMs need to be available for special staffing weekdays and weekends, which include but not limited to the first and last weekends of the semester or other hall specific events which may require attendance. You should consult the Living Learning Community Specialist prior to making plans to be away. The Office of Housing and Residence Life will let you know these days in advance.

Questions?

If you have additional questions, please do not hesitate to contact us.