As a current member, you have many resources at your disposal so you can keep updated on what is occurring in your Greek community.

Find necessary forms, reports, expectations, council documents, policies, information on housing, organization applications and information, and a variety of other information and resources below.

For over a century, the Ball State Greek community has a history of achieving academic excellence, retaining men and women to the university, developing outstanding leaders and giving back to the community.

  • All chapters at Ball State University must be inter/nationally affiliated. The local chapter must be a member of one of our BSU governing Greek councils. (i.e. IFC, NPHC, PHA)
  • Demonstrate and uphold the Greek community core values.
  • Communicate to and expect from members that academic achievement and success be of the highest priority.
  • Interfraternity Council (IFC) officers must possess and maintain a 2.60 cumulative grade point average to be eligible per their own policy.
  • National Pan-Hellenic Council (NPHC) officers must possess and maintain a 2.5 cumulative grade point average to be eligible per their own policy.
  • Panhellenic Association (PHA) officers must possess and maintain a 2.8 cumulative grade point average to be eligible per their own policy.
  • Chapters are expected to maintain a chapter GPA above 2.5 or higher if required by their governing council.
  • All new members must sign a grade release/anti-hazing form to release their academic information to their chapter president and advisors and to be added to the chapter roster.
  • Hold members accountable.
  • Support and complement the mission of Ball State University.
  • Implement responsible membership selection and educational programming for members.
  • Communicate and work with alumni volunteers, inter/national organizations, and University Greek Advisors to address areas of chapter operations requiring improvement.
  • Chapter members are expected to follow the teachings and values of their Ritual.
  • Chapters are required to adhere to the Ball State Greek Community Risk Management Policy, the alcohol policy of their national organization, along with all local, state and national laws.
  • Chapters are required to follow Ball State University’s hazing policy and the hazing policy of their inter/national organization, along with all local, state and national laws.
  • Chapters are expected to pay dues on time to their respective governing council.
  • Chapters are asked to report their philanthropy donations and completed service hours each semester.
  • Chapters are expected to attend and actively participate in their Greek Council’s (bi) weekly meeting.
  • Chapters must submit updated officer/advisor contact information to the Office of Greek Life within one week of a change being made.
  • Chapters must update their rosters with the Office of Fraternity and Sorority Life within the first two weeks and by the last day of classes each semester.
  • Chapter presidents and council officers are expected to attend a Greek Leadership Summit in January.
  • Maintain status as a registered Student Organization.
  • All chapters are expected to submit a scholarship plan at the beginning of each semester.
  • All chapters are expected to meet the expectations outlined in the Greek Accreditation program.
  • All new members of each chapter are expected to attend/participate Greek Academy (held each semester).
  • Chapters are expected to have an active faculty/staff advisor and an active chapter advisor. Name and contact information should be submitted to the Office of Fraternity and Sorority Life.
  • Chapters are highly encouraged not to hold any activities the last week of classes.

As a chapter officer or advisor, you want to keep up to date about what's going on in the Greek community. One way for you to do that is to provide the office with your contact information.

We can keep you up to date and you can keep us informed about what your chapter is doing!

Fraternities and sororities who are planning to host or co-host an event—defined as a party or function hosted or co-hosted by a fraternity or sorority that people other than members are invited to attend—need to submit a registration form with the Office of Fraternity and Sorority Life. This is to comply with the requirement under the Ball State University Greek Community Risk Management Policy (the “Policy”) that the event be registered with the Office of Fraternity and Sorority Life.

If more than one fraternity is hosting the event, a separate copy of the first page should be made, signed, and submitted on behalf of each of the co-hosts. The form is due in the Office of Fraternity and Sorority Life at least five (5) calendar days before the event.

The form must be filled out completely, reviewed and signed by the chapter’s president, risk manager and social chair, and submitted to the Office of Greek Life before the filing deadline. The chapter and its officers and members must make sure that all events are held in compliance with the Policy’s provisions.

Types of Events

  • Chapter House Event – an event, other than an Alumni or Family Event, held on the chapter house premises at which alcohol is served or consumed
  • Alumni Event – an event held on the chapter house premises at which alcohol is served or consumed and where the guests in attendance are limited to alumni of the fraternity and their family members
  • Family Event – an event held on the chapter house premises at which alcohol is served or consumed and where the guests are limited to the fraternity member’s families
  • Third Party Vendor Event – an event held off the fraternity’s premises using a third party vendor at which alcohol is served or consumed
  • Alcohol-Free Event – an event where no alcohol is consumed or available for consumption at the event

Registration Forms

Living in a Greek house helps strengthen friendships and provides a home away from home for the members. Ball State University partners with Greek alumni to provide homes that are safe, attractive and conducive to learning.

Learn More about Housing

The encumbrance program is a service that Ball State University provides to fraternities and sororities. It allows them to hold members accountable for their Greek housing financial obligations by placing a hold on member's academic records. This prohibits the members from making changes to their schedules and requesting transcripts until the debt is paid.

Any Greek organization may use this service as long as it follows the proper steps. If you have questions about this program, please review the policy.

Download Policy (PDF)

Forms

Samples and Templates

Financial Agreement Template (PDF) – Use this to create a financial agreement for your chapter. In order to place a hold on a member’s record for failure to pay these types of fees, the chapter must have signed documentation like this or something similar.

Financial Agreement Sample (PDF) – View this as an example of a financial agreement that you may sue for all housing-related financial obligations for members who do not live in your house (parlor fees, out-of-house fees, house savings fees, etc.). A chapter can place a hold on a member’s record for failure to pay these types of fees as well.

15 Day Notification Letter Template (PDF) – Use this to create a notification letter for your chapter.

15 Day Notification Letter Sample (PDF) – This is an example of the documentation that must be sent to members 15 days prior to placing holds on their record.