Fraternities and sororities who are planning to host or co-host an event—defined as a party or function hosted or co-hosted by a fraternity or sorority that people other than members are invited to attend—need to submit a registration form with the Office of Fraternity and Sorority Life. This is to comply with the requirement under the Ball State University Greek Community Risk Management Policy (the “Policy”) that the event be registered with the Office of Fraternity and Sorority Life.
If more than one fraternity is hosting the event, a separate copy of the first page should be made, signed, and submitted on behalf of each of the co-hosts. The form is due in the Office of Fraternity and Sorority Life at least five (5) calendar days before the event.
The form must be filled out completely, reviewed and signed by the chapter’s president, risk manager and social chair, and submitted to the Office of Greek Life before the filing deadline. The chapter and its officers and members must make sure that all events are held in compliance with the Policy’s provisions.
Types of Events
- Chapter House Event – an event, other than an Alumni or Family Event, held on the chapter house premises at which alcohol is served or consumed
- Alumni Event – an event held on the chapter house premises at which alcohol is served or consumed and where the guests in attendance are limited to alumni of the fraternity and their family members
- Family Event – an event held on the chapter house premises at which alcohol is served or consumed and where the guests are limited to the fraternity member’s families
- Third Party Vendor Event – an event held off the fraternity’s premises using a third party vendor at which alcohol is served or consumed
- Alcohol-Free Event – an event where no alcohol is consumed or available for consumption at the event