Graduate Assistantships

• Exercise autonomy and sound judgment to review applications, make admission decisions, and perform appropriate follow-up.
• Manage the Office of Admissions inquiry email account.
• Conduct information presentations for prospective students and families (Monday – Friday, occasional Saturdays).
• Participate in all on-campus recruitment programs (dates to be provided) .
• Attend college fairs and high school visits with full-time professional staff, as necessary.
• Serve as a trainer, mentor and leader to the undergraduate intern staff.
• Program regularly scheduled professional development.
• Participate in independent projects for your specialized area of interest within the Office of Admissions.
• Assist with projects requested by Enrollment Planning .
• Management leadership in relation to long-term planning for the division.
• Participate in events, committee activities and conference for the Indiana Association of College Admissions Counselors (INACAC).

The Graduate Assistant (GA) for Basic Needs Initiatives is responsible for assisting the Assistant Vice President for Student Affairs in all aspects of the Basic Needs Hub including but not limited assisting homeless, housing insecure, and foster youth.

Responsibilities include:

• Support the administration of the Jack Beyerl Student Emergency Aid Grant.
• Provide individualized service to students who are facing basic needs insecurity, including, but not limited to housing insecurity, food insecurity, and financial insecurity. o Provide direct student service to students designated as McKinney Vento, this includes but is not limited to case management, academic support, and campus referrals. 
• Provide creative, administrative, and programmatic support for the Independent Cardinals program (first year experience for McKinney Vento students).
• Engage in outreach to stakeholders about programming and services available to McKinney Vento students. 
• Assist the Assistant Vice President in data collection, reporting, and program assessment. 
• Conduct and gather research relative to best and emerging practices.
• Guardian Scholars Program: Provide support as needed to the Guardian Scholars program (program for current and former foster youth) and develop a working knowledge of the Guardian Scholars program and the experience of current or foster youth
• Other: Assist with other office functions as requested (e.g., general student support provided through Student Affairs, Basic Needs website updates and modifications, professional development within the Division of Student Affairs, and Maxient record keeping/reporting).

The graduate assistant in Cardinal Central is responsible for:

• Assisting in services related to the office functions.
• Including interpreting university policies and procedures for students.
• Coordinating events for students.
• Reaching out to students identified as at-risk of leaving the University or off-track from timely graduation.

Particular emphasis is given to serving 21st Century Scholars. The graduate assistant is expected to become familiar with relevant campus resources, university policies and procedures related to financial aid, registration and billing in order to offer assistance to students, and others. The graduate assistant will understand and adhere to the ethical principles and respect for confidentiality associated with the work performed in the office. 

Graduate Assistants in the Career Center assist professional staff with events, coaching, and instructional programs.  GA's:

• Conduct workshops and training session for students on a variety of career and job search related topics.
• Advise students and alumni on a variety of career and job-search issues related to assessing values, skills, and interests, exploring career options and academic majors, building job search skills, gaining career related work experience and internships, finding full-time professional employment, and preparing for graduate school. 
• Represent the office with academic departments and student organizations during outreach activities and presentations.
• Connect students with employers during campus recruitment activities such as the Cardinal Job Fair and Indiana Connection Lounge Days. 

Skills that are important to success in this position are strong planning and time management skills, ability to manage multiple priorities, group presentation skills, ability to develop and deliver interactive presentations, ability to lead and work cooperatively in a team, and effective written and verbal communication skills.

Graduate Assistants in Disability Services have a broad exposure to disability in higher education and specific knowledge of the provision of services to students with disabilities.

Responsibilities include:

• Assist in all facets of the student accommodation process

• Learn to use Maxient, our office software, for maintaining student records and communication

• Meet with current students to discuss accommodations, services, and campus resources

• Provide individualized service to students with disabilities including, but not limited to, transitioning to Ball State, current student issues, academic resources, and campus opportunities 

• Assist with the planning, implementation, and evaluation of programs aimed at increasing disability awareness, including awareness month programming in March

• Check in with students, registered with the office, at midterm and during the course registration period

• Shadow the DS Director during various meetings (accommodation, consultation, pre- admission, campus presentations, etc.

• Compose and publish articles frequently to the DS blog/newsletter 

• Assist office staff in general office operations

• Communicate with prospective students and their families about the office and services at campus preview days

• Provide creative, administrative, and programmatic support (with the DS Assistant Directors) for Alliance for Disability Awareness, the BSU organization for students with disabilities

• Assist the DS Director with data collection, reporting, and program assessment

• Participate in state and national professional development regarding disability trends/issues

• Assist with other duties as assigned when requested

A successful Graduate Assistant for the Learning Center Tutoring Desk will be a supportive, student-centered leader who is comfortable helping others grow in their roles and as individuals. they will collaborate closely with the Tutoring Coordinator to design meaningful training experiences and improve their own personal and professional development.

Job requirements include:

• Supervise, mentor, and evaluate undergraduate tutors and tutoring desk assistants
• Create and assist with in-services, training of tutors, and special projects
• Schedule tutoring appointments and maintain records using Navigate scheduling system
• Communicate effectively with various university stakeholders about the Learning Center
• Maintain client records
• Collect and maintain tutor usage data
• In collaboration with Tutoring Coordinator, plan and participate in classroom workshops, consultation, and other support other outreach activities to faculty and students
• Conduct on-going research into issues related to learning assistance and peer tutoring, as desired or as needed by the Tutoring Coordinator
• Assist coordinator with creation and maintenance of resources including books, handouts, etc. for use in tutoring sessions
• Develop an on-going web-based series to not only highlight the services of the Learning Center, but also provide resources for faculty and students, as desired
• Execute Learning Center Tutoring policies and procedures
• Create a personal or professional development goal each semester
• Perform related duties as assigned

Graduate assistants provide project creation, management and support for Multicultural Center goals, objectives, and programs.

The assistantship is designed to provide the graduate student with:

• Insight and skills in student affairs related to multicultural program development direction
• Budget management
• General student advisement
• Site management

In addition, the graduate assistant is to provide office support as needed including mentorship of students.

The Office of Fraternity and Sorority Life advises fraternities and sororities at Ball State University. Graduate assistants: 

• Assist with advising executive board members of the four FSL governing councils (PHA, IFC, NPHC, & CGC).
• Serve as an advisor to 8+ chapters across all councils in regard to their goals and completion of the FSL accreditation program each year.
• Lead and facilitate trainings and presentations to the FSL community including: sober monitor trainings, FSL Peer Advocates (bystander intervention), new member education, etc.
• Assist with planning of the Greek Leadership Summit (retreat), Officer Installation Ceremony, Grand Chapter Awards and the annual AFLV Central Conference trip. 
• Assist in investigating incidents involving FSL chapters/organizations and/or members where potential violations of the Office of Student Life Risk Management Policy and/or Code of Student Rights and Responsibilities may have occurred.
• Assist with the coordination and implementation of programs and services such as FSL Orientation, FSL Awards, Flight Path Program, and Order of Omega honor society.
• Ensure assigned organizations/chapters are in adherence to office and university policies and procedures
• Assist with OSL responsibilities as determined by annual goals. May include staff development, assessment and evaluation, student organization development, recognition programs, summer bridge programs, One Ball State Day, etc
• Other duties and responsibilities as assigned.

These roles balance nicely with student contact as well as administrative roles specific to completion points in the Fraternity and Sorority Life strategic plan, assisting with the completion of the Annual Report, semester long tracking of community service hours, incident reports, and assist with the systems used for IFC and PHA recruitment

Position Description: This role serves as an advisor and support for the Office of Student Life. This position will serve as one of the primary advisors for three major student-led initiatives: Student Voluntary Services (SVS), Cardinal Kitchen, and Dance Marathon, as well as work directly with students to connect them with the Muncie community through established service learning, philanthropy, and volunteerism initiatives.

Key Position Responsibilities

• Advising and Mentorship: Directly advise Executive Boards for SVS and Cardinal Kitchen, and co-advise Dance Marathon.
• Event and Logistics Management: Assist in planning and facilitating signature events, coordinating volunteer recruitment, and being a leader on the annual Spring Break service trip.
• Administration: Oversee community service components in the BeConnected system, conduct community service meetings for student conduct cases as assigned, and perform other duties as assigned.

Essential Requirements

• Driver’s License (Mandatory): Candidates must possess a valid US Driver’s License and be eligible to become a University-approved driver (3 years post-permit experience with a clean record). This is an essential function for site visits and service trips.
• Willingness to work flexible hours, including evenings and weekends.
• Background in student organizations, event planning, or community service.
• Strong interpersonal, communication, and time management skills.

Graduate assistants for Spirit + Traditions serves as an Event Coordinator to help promote school spirit and developing long-lasting University traditions. Some events that are provided to the Ball State community include Cardinal Street Fest, Concerts, Grocery Bingo, Carnival and more! This position will assist in the development and executions of:

• Event planning
• Budget management
• Event promotion
• Student advising

This assistantship will enable one to:

• Enhance/develop advising skills for working with individual students as well as student groups.
• Provide practical experience in event planning and promotion.
• Help prepare a graduate student for work advising student groups in a student activities office or similar environment.

The Office of Student Conduct has one assistantship available. The graduate assistant is responsible for assisting the director and assistant director in all aspects of the disciplinary processes of the university including: one-on-one adjudication with students accused of violations of university policy as well as participation in administrative hearings and in formal board hearings.

The GA supports other office functions including:

• Assessment
• Outreach
• Review of applicants disclosing felonies
• Support to faculty-led academic misconduct process
• Student board member training