Guidance and Support for University Purchasing

The Ball State Purchasing Services Office provides an extensive and diverse set of services to the University. The primary goal of our office is to regulate responsible purchasing practices to assure the successful acquisition of goods and services. Our Staff provides a responsible, helpful business environment providing timely results while adhering to the National Association of Educational Procurement code of ethics.

For questions about becoming a vendor for Ball State, contact Kimberly Kordyl.

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 Bidding thresholds

Vendors should be aware that certain purchases are subject to competitive bidding requirements. The thresholds below explain when departments may seek bids and when a formal competitive bidding process is required.

  • For departmental Purchase Orders ranging from $4,000 to $14,999, competitive bids may be issued. 
  • For competitive bids greater than $15,000, competitive bids are required (with the exception of a sole source justification). 

Ball State uses several bidding methods depending on the type, scope, and value of the project or service being procured. The categories below outline common bid opportunities and solicitation methods used by the University.

PUBLIC WORKS

  • Construction Projects over $25,000
  • Advertised Construction Projects over $150,000

 BID BY INVITATION

  • Formal Bid (generally no negotiation and best/lowest wins)
  • Request for Proposal (RFP)
  • Request for Services (RFS)
  • Request for Quote (RFQ)
  • For assistance in getting registered to bid, contact Purchasing Services at 765-285-1532

To ensure your bid receives full consideration, carefully review all requirements and submit a complete response by the stated deadline. The guidelines below can help you prepare a competitive and compliant bid submission.

  • Public Works Bids complete the electronic bid document in its entirety. 
  • Provide resources from other large companies or universities if this is your first time bidding with Ball State University 
  • If responding to a Request for Proposal (RFP) be sure to answer all requests outlined in the document. 
  • Bids received after the closing date cannot be considered. 
  • Consider the size and scope of the job to ensure it fits your business plan and you are capable of meeting the requirements

 

Ball State University trademarks are any marks, letters, nicknames, or words associated with Ball State University. These trademarks are used to identify the University, its athletic programs, documents, publications, and products. Any producer of products bearing any Ball State University marks must have a license before offering those goods for sale. For more information on  please visit Trademarks and Licensing.

 

The resources below provide additional documentation and information that may be needed during the procurement and bidding process.

Meet The Buyers

June Sanders

June Sanders

Senior Purchasing Agent

Kevin Jarnagin

Kevin Jarnagin

Assistant Director of University Dining