Guidance and Support for University Purchasing

The Ball State Purchasing Office provides an extensive and diverse set of services to the University. The primary goal of our office is to regulate responsible purchasing practices to assure the successful acquisition of goods and services. Our staff provides a responsible, helpful business environment providing timely results while adhering to the National Association of Education Procurement code of ethics. 

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Bidding Thresholds

The following guidelines outline bid requirements based on order value for Ball State University departmental purchases:

  • For orders under $4,000 generated by individual Ball State University departments, no bids are required.
  • For departmental Purchase Orders ranging from $4,000 - $14,999. competitive bids may be issued.
  • For competitive bids greater than $15,000, competitive bids are required (with the exception of a sole source justification). 

Ball State uses several bidding methods depending on the type, scope, and value of the project or service being procured. The categories below outline common bid opportunities and solicitation methods used by the University.

PUBLIC WORKS

  • Construction Projects over $25,000
  • Advertised Construction Projects over $150,000

 BID BY INVITATION

  • Formal Bid (generally no negotiation and best/lowest wins)
  • Request for Proposal (RFP)
  • Request for Services (RFS)
  • Request for Quote (RFQ)
  • For assistance in getting registered to bid, contact Purchasing Services at 765-285-1532

Purchasing Credit Card (PCard)

The Ball State University Purchasing Department administers a purchasing card program that allows departments to make simplified purchases. The Purchasing Card is a limited-dollar purchasing resource that is issued to the person(s) responsible for university budget-accounts.

JAGGAER E-Procurement

JAGGAER is an online ordering system. Users can utilize showcased suppliers for non-catalog items that need to be purchased. JAGGAER also allows users to complete a form for specific purposes such as requesting equipment, adding a new supplier, move requests and courier requests. 

JAGGAER Access Request Procedures

Please note that if you need access to perform the duties outlined in the above procedures, submit a request through the HelpDesk.

Resources

Meet the Buyers

June Sanders

June Sanders

Senior Purchasing Agent

Kevin Jarnagin

Kevin Jarnagin

Assistant Director of University Dining