There's a notification from the sponsor that the intention is to make an award. What now? Review the steps for accepting, carrying out, and closing an award for a funded sponsored project.
Phase 4: Award Negotiation and Acceptance
Congratulations! Your award has been funded!
What Principal Investigators (PIs) are responsible for
What Sponsored Projects Administration is responsible for
- Review the award and accept it
- Many awards arrive as notices or letters and Ball State accepts them by drawing down funds; this is typical of awards direction from Federal sources.
- In some cases, Ball State has to sign documentation to accept an award.
- SPA will secure institutional signatures. PIs are NOT authorized to sign on behalf of Ball State.
- In other cases, Ball State negotiates an agreement with a sponsor before signing to accept the award.
- Set up the grant FOAP and load the budget into Banner
Administering a grant can be a daunting task! From getting started to purchasing items, tracking your grant to reporting and invoicing, Sponsored Projects is here to help out. With so many aspects to the process, we've created a guide of who is responsible for which aspects.
Phase 6: Close Out
PIs should begin to wind down the project starting 120 days before the end date. Grant Managers will also reach out to PIs at this time, as well as 90, 60, and 30 days from the end date.
Extensions
Final reporting
- Complete all final technical/program reporting requirements to the sponsor.
Extensions
Final reporting
If you have an internal grant, you can find information about the next steps of post award that start when you receive a notification of funding in the
Aspire Internal Grants page.