Administrative Resources

Workday Learning Training Dates

These sessions provide targeted training opportunities, SPA support, and Q&A sessions for staff members who work alongside SPA Grant Managers and faculty members in the administration of sponsored projects. These trainings, while discussing processes related to grant accounts, can be applied to a spectrum of responsibilities our administrative staff may have, allowing for cross training and professional development!

August 20th at 10am | Paying Independent Contractors on Grants
Join Sponsored Projects Administration (SPA) grant managers in this virtual session to learn more about working with independent contractors, individuals or consultants on grant-funded projects. Learn how to utilize the SPA invoice in Jaggaer when paying for a service on grant-funded projects.

In this session, you'll learn:

• Where to find resources on the SPA website related to independent contractors on grants

• Tips on utilizing SPA invoice and account code in Jaggaer for independent contractors

• Importance of using correct Independent Contractor if working with minors

• Where and how to utilize resources on the SPA website for independent contractor documentation

Register here

September 24th at 2pm | Reading Reports on Grant Expenses

Principle Investigators and administrators are welcome to join Sponsored Projects Administration (SPA) grant managers in this virtual session to learn how to read monthly reports for grant expenses. We will cover what you need to know about reviewing expenses on your Monthly Detail Report and about the remaining balances.

You will learn about: 

• Account code categories

• Funds remaining

• Personnel 

• Tips on organizing these reports in your email

Register Here

October 15th at 10am | Finding Information in Cayuse Sponsored Projects

SPA is excited to announce a streamlined Cayuse Sponsored Projects (SP) 4.0 experience was launched on July 1, 2026.  By unifying SP and Human Ethics into a single platform, we are simplifying the research lifecycle at BSU. This update introduces a single login, enhanced regulatory compliance, and the ability to link ethics protocols directly to award records.

This platform isn't just for researchers, though! In Cayuse 4.0, administrative staff can access grant information including:

• dashboards

• proposals

• grant statuses

• awards

• reports

Register here

November 17th at 2pm | Admin Training Week Feedback

Connect with a Sponsored Projects Administration (SPA) grant managers to ask any additional questions you have related to grant-funded projects. 

Sponsored Projects Administration wants to hear your feedback from the Administrative Staff Training Week. Let us Know!

• Did you learn something new that impacts your workflow? 

• Is there something you would like to learn more about? 

• Any confusion about processes? 

Don’t want to discuss in a large group, no worries join us!  We will accept feedback via chat or a breakout session with a grant manager.

Register here

Mark Your Calendars

These sessions haven't been added to Workday Learning yet, but you can still mark your calendars!

• January 20th at 10am, Moving Expenses onto Grants
• February 18th at 2pm, Finding Information about Grants: Using SSB
• March 16th at 1pm, Travel Expenses on Grants
• April 21st at 10am, Paying Research Subjects on Grants
• May 20th at 2pm, Preparing for Summer

The ULTRAS Passport program provides an opportunity for staff employees to earn funds in an RIA account by completing a series of professional development opportunities. Each Passport cycle will run from August to May of a given fiscal year. During this time frame, the first 25 eligible staff employees will receive $200 deposited into a personal RIA account.

Eligibility

• Full-time staff-level employee in an administrative role (administrative coordinator, program coordinator, etc)
• Complete ULTRAS program pre-assessment
• Participate in any 3 ULTRAS sessions during the Passport cycle
  • register in Workday Learning
  • complete session pre-assessment (up to 5 questions)
  • attend live session
  • complete session post-assessment (up to 5 questions)
• Complete University Finance training (live or on-demand training)
• Complete University Emburse Enterprise travel training
• Complete ULTRAS program post-assessment

Completion
Once you have completed all 5 training sessions and any applicable assessments, submit a screenshot of your Workday Learning record. Once eligibility has been confirmed, $200 will be deposited into a RIA account for the employee's use in accordance with the RIA Use Policy.

Submit Completion Record