We want you to be successful and achieve your educational goals while you are studying at Ball State. But we also understand that sometimes circumstances present obstacles and you may need to withdraw from all of your courses at Ball State.

Before You Begin

Are you either of the following?

  • Taking all of your classes on campus in Muncie?
  • Taking a combination of on-campus and online courses?

If so, please visit our office in the Student Center, Room L20 or contact us before changing anything with your class schedule. We need to discuss your options before you proceed.

The earlier you contact our office, the more help we can provide.

What to Consider

Should you find it necessary to withdraw from all classes, we will assist you with the paperwork and help you understand how your decision affects the following items.

Official Policy

You can find more information in the total withdrawal policy, including withdrawal after the automatic course withdrawal period because of extenuating circumstances. Read the policy (PDF).

You must withdraw from classes by the following days in the academic term to receive a grade of W in all of your classes:

  • Fall and Spring semesters – 45th day
  • Summer semester – 30th day
  • single Summer session – 15th day

Extenuating Circumstances

If you have extenuating circumstances that make withdrawal necessary and academically justified after the automatic withdrawal period, our office may grant an exception to these policies. In these cases, each faculty member will be responsible for determining the grade you receive in each class.

How to Withdraw

You’ll need to complete and file an application for withdrawal available from our office in the Student Center, Room L20.

Depending on when you withdraw from classes, you may be eligible for a refund of tuition and fees. The longer you wait to withdraw, the less money you will get back.

View Refund Schedule

The Bursar’s office will initiate the refund process when you file your application for withdrawal. We will apply any applicable refunds to financial aid charges and unpaid items in your Bursar account and send a check for the remaining balance to the address you list on your withdrawal form.

If you received financial aid or student loans to attend Ball State and you decide to withdraw from all classes, you will likely have to repay all or a portion of your award or loan.

Learn more about how withdrawal from classes affects your financial aid and student loans.

Withdrawal also may affect veterans' educational benefits.

Contact Financial Aid Contact the Bursar

If you withdraw from classes, you are not eligible to remain in the residence halls or university apartments. You also will likely forfeit any deposits or other provisions in your housing contract.

You have a set number of days to move out after withdrawing from all of your classes, depending on where you live:

  • residence hall – 48 hours
  • university apartment – 30 days

In both cases, you will continue to incur rental charges until you have checked out following the proper procedures.

Contact Housing and Residence Life

If you have attended Ball State University for less than one semester (excluding summer), you must apply for re-enrollment to attend Ball State University.

You will need to complete a special application to Ball State through the Office of the Registrar.

Apply to Ball State

More Information

Online

If you are an all-online or distance student and need to withdraw from your courses during a semester or term, please complete our Course and Total Withdrawal form. You may learn more about this process through the Office of the Registrar.

Complete the Form Learn More

If the military has called you to active duty, the following applies to you.

If you are…

  • called to active duty during the first half of a semester or term, you will be withdrawn from all classes and be granted a full refund
  • called to active duty during the second half of the semester or term, you may withdraw and receive a full tuition refund (grades will be issued at the discretion of instructors) or you may request incompletes and, if granted, complete requirements when you return to your studies
  • living in university housing, we will prorate rent or room and board until you terminate your contract, and we will waive cancellation charges
  • receiving financial aid, you will be subject to the refund policies of the agency sponsoring the aid
  • a graduate student, we will grant an extension of time for you to complete your degree requirements equivalent to your period of active duty (but not more than four years)
  • a graduate or doctoral assistant eligible for fee adjustments and you are called to active duty after the first half of a semester or in the second summer term, you may count your employment period as being equivalent to a semester
  • a graduate assistant called to active duty for more than 15 days, we will allow you to resume your assistantship the first full semester immediately following your return from active duty as long as you reenroll as a full-time student

Request an Appointment

Do you have questions or can’t find what you’re looking for? Our staff is here to help!