Ball State is now partnering with Parchment to fulfill our transcript orders. Current students can still request transcripts through their Self-Service Banner (SSB) log in. What does this mean for you?

  1. Our electronic transcript delivery process is now automated! Most transcripts will seamlessly be delivered within a few minutes. Transcripts will be delayed for manual intervention for anyone who attended prior to 1990 and on rare occasions, mismatched information.
  2. Printed transcripts fulfilled through Parchment may have a slightly different look than those produced in the Registrar’s Office. They will have a white border around the edge and the watermark and seal will be a slightly different size.
  3. Students and alumni must create an account through Parchment, if they do not already have one, in order to place a transcript order.
  4. Prices will be the same as before for standard electronic and printed orders at $12 per transcript. Overnight transcripts will be slightly cheaper than previous at $44.  There will be additional charges for international delivery.
  5. We hope that this transition is smooth for our students and alumni.  If you have any issues please email

To ensure that your grades are posted on your transcripts, please wait to place a transcript order until the Thursday AFTER the Final Exam week.  To ensure that your degree has been confirmed and is posted to your transcripts, please check Degree Works.  Degrees can take up to 5 weeks after the end of the term to be confirmed.

A transcript is an official copy of a student's academic record. It includes all courses successfully and unsuccessfully completed. You need an official transcript to provide evidence of your academic progress for other institutions or employers.

Students with an active Ball State email account can view an unofficial transcript through Self-Service Banner (SSB) to help plan your registration of classes, see courses that you have taken, or view pending grades and degrees.

Former students and alumni may request copies of their transcript via the Parchment secure order site. You can order in one convenient online session and by using any major credit card. 

Upon placing an order, users must digitally sign a consent form as part of the process. 


  • $12 for each transcript copy sent via regular postal mail 
  • $12 for an electronic transcript (PDF)
  • overnight delivery available for $44 in addition to the $12 for each transcript copy
Still have questions? Please see our FAQs.

Current students have multiple options for obtaining official copies of their transcripts. If you can't find the information you need below, please see our FAQs.

Mail and Pickup Requests

If you would like to receive your transcript through the mail, follow these steps:
  1. Go to my.bsu.
  2. Select “Self-Service Banner (SSB).”
  3. Select “Student."
  4. Select “Request Printed Transcript.”
For in-person pickups, visit the Office of the Registrar in the basement of Lucina Hall, Room B-43. There are no fees for current students to pick up transcripts in person or receive them through the mail.

Electronic Transcript

Current students wishing to order an electronic transcript must do so through the Parchment secure transcript order site. You must pay $12 for an electronic transcript (PDF).


If you attend another university, you will want to learn if the credits will transfer to Ball State. You need to have an official college transcript sent to Ball State to determine whether your prior institution credits will transfer to Ball State.

For undergraduate transfer information (including applications), please review the undergraduate admissions or graduate school, depending on what type of credit will be evaluated.

For students who were academically dismissed from Ball State and wish to return, please complete the Special Undergraduate Application Request online.

If you have attended another institution in your time away from Ball State, you must obtain an official transcript from the transfer institution and send the transcript to the registrar's office. Once received, a committee will review the transcript and reinstatement application before making a final decision.

Ball State University has authorized the National Student Clearinghouse to provide enrollment and degree verifications.

Students enrolled in the current term at the university may print an enrollment verification by logging into and select Self-Service Banner.  Once open, click on the Student tab and Student Records, then select Enrollment Verification.  All newly awarded degrees are reported to the National Student Clearinghouse approximately 30 days after the close of a semester.

The National Student Clearinghouse can be contacted at:

Web: or

Mail:  National Student Clearinghouse
         13454 Sunrise Valley Drive, Suite 30
         Herndon, VA 20171