Sorry! Try again.
Correct! Faculty generally receive no access to student records beyond their class and grade rosters. Faculty do not have access to the student academic records unless their normal job duties specifically require access.
Correct! These notes are considered personal property and not part of a student’s educational record.
Correct! Although potentially beneficial for the student, this information cannot be shared without the student’s permission.
Maybe... It depends on how the grades are posted. If the grades are posted by some “code” known only by the student and instructor (as opposed to by name, student ID number, SSN), then it is not a violation. It is best not to post grades in any way.
Correct! Any information listed as directory information can be released without the student’s permission unless the student has filed a “privacy restriction” form with the Office of Registration and Academic Progress.
Correct! The student has the right to inspect any university file that contains any type of information about the student.
Correct! Students should be instructed as to the confidentiality of all information learned in these types of committees.
Correct! The Student Authorization to Disclose Information to Third Parties form is available in the Office of Registration & Academic Progress and online.
Correct! Graded material should never be left out for “pick-up”. It should always be under some type of supervision and, when the student is not personally known, distributed only when proper identification is shown.
Correct! GPA and grade information, no matter how high, should not be included in a letter of recommendation unless the student gives permission.
Correct! FERPA gives permission for the university to release information designated as directory. It is not required. The operative word is “may.”
Correct! Even if the student is under 18 when they begin at the university, they still hold FERPA rights, not the parents.
Correct! But only of the student did not waive the right to see the letter of recommendation. If the students waived the right to see it, the letter remains confidential.
All of the items listed in the following questions are found in various offices of the institution. Please answer whether or not they would be considered education records.
Is the following information considered education records?
Correct! Public Safety records are not covered by FERPA.
Correct! This type of information is not considered an educational record.
Correct! Although a note by a faculty member, it was made in the student’s record. Therefore, it becomes a part of that record.
Correct! Any record or notes relating to judicial issues, policy challenges, etc. are considered educational records.
Correct! Medical records are not considered part of the educational record, but are held in confidence by other federal policies.
Sorry! Try again.
Correct. Employment records are not covered by FERPA and should not be included in any educational record file.
Correct! This information is handled as any other graded assignment.
Correct! Personal notes made by a faculty or staff member for personal use are not considered educational records and are not covered by FERPA.
Correct! Parent information is not considered an educational record and therefore not covered under FERPA.
Thank you for successfully completing the quiz on student privacy and FERPA procedures. Should you have any questions, please don’t hesitate to contact the Office of the Registrar.
Third-party requests for student directory information must now be submitted as an open records request through the Office of General Counsel.