Ball State University is committed to providing access to public records in accordance with the Indiana Access to Public Records Act.

To provide efficient and consistent response to public records requests, the university has identified the Office of General Counsel as the administrative area responsible for accepting, reviewing, and responding to all requests. 

How to Request a Record

You will need to download the following form to request a public record from Ball State. Then, please follow the procedures outlined below.

Requests to inspect and/or copy public records must be submitted to the Office of the General Counsel in writing, on the request form. In order for the University to provide timely and consistent responses, all requests inspect and/or copy public records of the University must be filed at the following:

Office of General Counsel
Administration Building, Room 216
Ball State University
Muncie, Indiana 47306

Telephone: 765-285-5162
Fax: 765-285-6605

View location.

Forms may be submitted by any of the four methods listed:

  • in person – Deliver the form to the Administration Building (AD), room 216 during regular business hours.
  • by Fax – Submit the request to 765-285-6605 during regular business hours. Please note, our Fax machine does not receive transmissions outside of regular business hours.
  • by emailView email address. Please note your email request must attach a PDF version of this form with your signature. Email requests without an attached PDF form with your signature will not be processed. Our public records email account does not accept transmissions outside of regular business hours.
  • by U.S. mail or messenger service

Office of General Counsel
Administration Building, Room 216
Ball State University
Muncie, Indiana 47306

Each request must:

  • identify the record(s) being requested with reasonable particularity
  • indicate whether inspection or which method of receipt is desired
  • not be so burdensome that fulfilling the request would materially interfere with the regular discharge of the functions or duties of the University or its employees

Our office will deny requests that do not conform to these standards; however, before doing so, we will – where reasonably practicable – ask the requestor to clarify or narrow the request or take other appropriate steps to comply.

No request will be denied because the requestor refused to state the purpose of the request.

A request will be deemed made as of the date and time the Request Form is received by our office.

Copies of the form may be obtained by visiting, calling, or writing our office.


Are you not finding what you’re looking for or need additional information? Please contact one of our staff for assistance.

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