Many faculty capitalize on their experience teaching immersive learning classes by presenting or publishing on the research, projects, and/or experiences that came out of their classes. The following can help if you’re looking for resources for engaging in this type of scholarship.

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Immersive Learning Travel Grant



Ball State University's Offices of the Provost, Vice Provost for Academic Affairs, and Immersive Learning are pleased to offer supplemental travel funding for conference registrations and travel expenses related to completed immersive learning projects. These funds support faculty and students invited to present on immersive learning (in-person or virtually) at regional, national, or international academic conferences. 

Submission Deadlines: Applications will open at the beginning of each academic year, and a rolling deadline will be in place until May 1 or until the funding is exhausted. Awards typically range from $500-$1,500 per request. All travel must be completed and expenses submitted by June 1. 

This is a faculty grant competition; applications are only accepted from current Ball State faculty members. 

To be eligible, faculty requests must meet the following criteria: 

  • Funding can support faculty and undergraduate student registration fees and travel expenses. Graduate student expenses are not eligible for reimbursement under this program. Faculty can present with or without students, but preference will be given to requests that include students in presentations and to faculty who have completed the Immersive Learning faculty Canvas modules (mini-course). 

  • This fund is intended to be supplemental. Preference will be given to faculty who have secured funding from other sources (i.e., Sponsored Programs Administration, department travel funds, college grants, community partners, etc.) and are looking for additional funds to make a conference trip possible. If a faculty member has been unable to secure travel support, please list the contacted sources in the application. 

  • Applicants must submit a copy of their official invitation from conference organizers. Applications must include specific dates, times, and locations for the online event or in-person trip. 

  • Your presentation must have Immersive Learning as a focus (e.g. discuss the concept and process of the immersive learning teaching method and/or share activities and findings from a specific project that has taken place). 

  • This fund is for completed immersive learning courses/projects. Faculty will not be awarded a travel grant while funded by Provost Immersive Learning Pilot or Sustained Grant. 

  • The Office of Immersive Learning encourages faculty to include their community partner in conference presentations, but due to limited funds, Immersive Learning Travel Grants can only reimburse faculty and student travel.

If you have questions or concerns regarding these criteria, please contact Jackie Grutsch McKinney, Director of Immersive Learning and High Impact Practices.

Additional Information 

Interested applicants should submit a request as soon as possible to increase their chances of funding success. Funds are limited, and applications will be reviewed on a first-come, first-served basis. Awards typically range from $500-$1,500 per request. Faculty members presenting together at the same conference should apply separately. 

Funds cannot be used for registration fees or conferences during the semester in which the course is being offered. For example, if you are currently teaching an immersive learning course, this fund will not pay for conference travel related to your project this semester. Still, you can request money to present in the semester following the completion of your project. If travel support is needed during a semester-long project, consider applying for a Pilot Project and One-Time grant or Sustained Course grant the semester before the class will be offered. 

Travel funds are distributed as a reimbursement to your department after the registration has been paid or the conference has taken place. When a travel grant has been approved, you will receive notification about whether you were granted the total or partial amount requested. Upon that notification, you may begin the registration process and make travel arrangements through your department. When the conference is over, your administrative coordinator will process the reimbursement and forward the completed Travel Reimbursement to the Immersive Learning Office. This office will then make arrangements to transfer the reimbursement amount to your department up to the amount you were rewarded. NOTE: If the total registration fees and travel expenses exceed the awarded amount, you or your department will absorb that cost.  

During the application process, faculty must enter the email address of their department chair to sign off for their travel request. It would be beneficial to notify your chair about your application before submission. Proposals will be evaluated by the Offices of the Vice Provost of Academic Affairs and Immersive Learning.

Summer HIPs Scholarship Grant 

The Offices of the Vice Provost for Academic Affairs and Immersive Learning are pleased to announce a summer incentive program that supports faculty writing and submitting scholarly work related to immersive learning or other high-impact classes. This incentive program is open to all full-time Ball State faculty who have taught a "core four" high-impact undergraduate course with the Banner attribute in recent years and are drawing on their high-impact teaching experience to complete an article or conference paper/presentation. Faculty who are accepted into the program will receive $2000 to support their summer writing time. 

Scholarship related to high-impact teaching may include:

  • Topics found in community engaged or disciplinary specific journals, book chapters, and books 

  • Best practices to inform future community-engaged scholarship and immersive projects 

  • Literature reviews for foundational scholarship 

  • Disciplinary theories or models that can be used for a project 

  • Scholarship of teaching and learning paradigms, methodologies, or approaches 

  • Collaboration techniques, engagement processes, and/or methods 

  • Reflection, evaluation, assessment, or lessons learned from past immersive projects 

  • Survey tools or research methods used in community-engaged scholarship 

  • Creative activities that generate new knowledge, artifacts, or resources for the public and private sectors

    Program participants will be awarded $2,000 to work on their scholarship during Summer Session 1 and 2. Fifty percent of the stipend will be paid upfront and the remaining 50% upon submission of the project to a journal or conference. Faculty will be required to submit the manuscript, documentation of submission, and a brief report to the Director of Immersive Learning and High Impact Practices to release the second payment. Submission of manuscripts must be complete by September 2. 

    To be considered, program participants must complete an online application that includes:

    • An abstract for the project and the target publication or conference 

    • A current academic vita 

    • Supporting documentation (if available) for past, current or future immersive learning/HIP projects 

    • Department chair signoff


    • All full-time faculty (who will continue employment with the university through next academic year) are eligible 

    • Faculty who have received this award in the summer of 2022 or 2023 are not eligible this year 

    • Co-authored work is eligible, but all eligible authors (full-time Ball State faculty) will split one stipend 

    • Faculty may only submit one project per summer


    The deadline for Summer 2025 is May 9, 2025.

    Apply Now!

    Community of Scholars 

    If you’re working on a presentation or manuscript based on your immersive learning work, you might want to connect with other faculty who have undertaken similar projects. Check out this list of recent Immersive Learning scholarship from Ball State faculty to see who else is working in this area. 

    Additionally, you can consult Ball State’s Community Engagement Faculty Toolkit, which has advice on writing up your experiences for various audiences, links to relevant resources, and a list of venues for publishing on your immersive learning class.

    Have Questions?

    Contact the Immersive Learning office so we can help at or use this form.