The university is pleased to continue the tradition of offering employees the option to give to charitable organizations of their choice through the annual Ball State Employee United Way Campaign.

How to Make a Gift

Phone

Make a Gift from Your Phone

  1. Text the keyword BSU4United to 91999.
  2. Follow the link provided in the response text.
  3. Complete the digital form to make a one-time gift with a credit card, debit card, PayPal, Google Pay, or Apple Pay.

Make a Gift Online

  1. Give directly online through E-Pledge (below).
  2. Decide whether you want to make a one-time gift or a contribution each pay period through payroll deduction online.
  3. Complete the online pledge.

Give Now

Make a Gift with a Pledge Form

  1. Decide whether you want to make a one-time gift or a contribution each pay period through payroll deduction.
  2. Complete the pledge form (PDF), make a copy for your records, and return it to your Team Captain. Team Captains will have envelopes for you to use to keep your donation private. Please email Bianca Sulanke if you have any questions.

Download Pledge Form (PDF)

Ways to Give

You may pay in cash, check, money order, or give directly online with your debit/credit card via E-Pledge. You may make checks payable to Heart of Indiana United Way and return them to The Office of Community Engagement (Oakwood OW 122) along with your completed paper pledge form (PDF). 

A Pledge Form must be submitted alongside any cash, check, or money order donations. At minimum, your name and department are required to count your pledge for participation incentives.

It is preferred that you submit your donations to your Team Captain or directly to your Campaign Coordinator in Community Engagement, but if you are unable to do so for any reason, you may send it directly to Heart of Indiana United Way at PO Box 968, Muncie IN 47308.”

If you wish to make a contribution through payroll deduction, you will need to complete the Payroll Deduction Authorization section online or on the pledge form.

If you use the pledge form, please return it to your Team Captain.

Payroll deductions will begin January 2026.

Heart of Indiana United Way has a new online platform that makes it simple and easy to make tax-smart gifts like stocks, QCDs, and gifts from donor-advised funds directly through their site at Heart of Indiana United Way.

Taxes and Receipts

Heart of Indiana United Way will send you a tax receipt for any cash or check amount of $25 or more returned with a completed pledge form during a calendar year. All other receipts will be sent upon request by calling 765-896-5905. Individuals who give through payroll deduction will refer to their W-2 for tax information.

United Way cannot send a receipt to you if you use a payroll deduction to make your gift.

You may use your payroll stub for tax purposes.

Gifts to United Way through a Ball State payroll deduction is a voluntary, after-tax deduction.

For more information about the Heart of Indiana United Way tax receipt, please contact their office at 765-288-5586.

Frequently Asked Questions

Several of the often-asked campaign questions are listed. For all others, please email Bianca Sulanke .

Yes. All you have to do is enter the deduction per pay amount as equal to your pledge total when filling out E-Pledge or the paper pledge form. For example, one could fill their pledge out to read, “Please deduct $100 per pay, until a total pledge of $100 has been met."

Complete the Payroll Deduction section of the pledge form (PDF), make a copy for your records and return it to your Team Captain. Team Captains will have envelopes for you to use to keep your donation private. If you don't know your employee ID, you may use your social security number. All records are kept confidential. Since the United Way campaign officially ends each year in November, the amount pledged will start being taken out of the January pay period. The deductions will be taken until the pledged amount has been met.

Total payroll deductions will be reflected in each pay stub between January and December 2026.

For tax credit on your 2025 tax returns, please pay with cash or a personal check/money order made payable to Heart of Indiana United Way and submit it with your pledge form prior to the end of the calendar year.

The total deduction to date is available on your pay stub.

You may view your pledge from last year by doing one of the following:

  • For donations placed online via E-Pledge: Your total pledge amount will be listed on the Pledge Confirmation email you received after submitting your donation through the E-Pledge system during the previous year’s campaign.
  • For any other form of donation: reach out to Bianca Sulanke at besulanke@bsu.edu

 

No. The university is pleased to continue the tradition of offering employees the option to give to charitable organizations of their choice and acknowledges that giving is strictly on a voluntary basis.

You have two options:

  • If you donated online, go to “Give Online” and log on to E-Pledge to cancel the pledge.
  • If you donated via payroll deduction on the pledge form, contact Payroll Operations and Employee Benefits at 285-8461. The deduction code is D20.
  • If you donated in any other format, please contact Bianca Sulanke.
Contact Bianca Sulanke at besulanke@bsu.edu .