The United Way Day of Action is an opportunity during the annual campaign each year for Ball State faculty and staff to spend their workday volunteering around the community.

During the 2018 Day of Action, volunteers helped clean up the Cardinal Greenway, assemble literacy kits, collect books for a book drive, and more!

Frequently Asked Questions

Faculty, professional, service, and staff employees may participate.

Yes. You will be paid for the time you normally would have been scheduled to work.

There are opportunities to volunteer on or off campus through the United Way.

Employees must obtain pre-approval from their supervisor and include the time or hours you would like to volunteer. The request and approval must be in writing (email is OK) and your supervisor should retain the document in their payroll audit files.

Once you receive your supervisor’s approval, please complete our online registration form.

Supervisors are encouraged to allow employees to participate. However, the supervisor must ensure that there is appropriate staffing to meet the needs of the organization.

Employees have the opportunity to volunteer for one hour, two hour or half day. If your supervisor cannot approve a full day, you should see if you can volunteer for a shorter period of time.

Non-Exempt (hourly)

If you are non-exempt (hourly paid), clock out for the time that you are volunteering (this includes travel time). You or your supervisor will add the hours using the pay code “Volunteer Pay” in Kronos. This process mirrors how you handle other paid time off such as sick, vacation, PTO, etc.

For example, if Mary is volunteering from 9:00 am to 11:00 am and leaves at 8:30 am and returns at 11:30 am, she would clock out at 8:30 am, clock back in at 11:30 am and then add 3 hours of “Volunteer Pay” in Kronos.

Exempt (Salaried)

If you are exempt (salaried), the hours spent volunteering should also be coded as “Volunteer Pay” in Kronos. Unlike sick and vacation that are reported in half and full day increments, “Volunteer Pay” is entered in increments of 15 minutes.

For example, if Mary spends 2.5 hours performing volunteer work, she would add a line in Kronos with 2.5 hours of “Volunteer Pay”.

Please keep a copy of your employee’s request to participate in the Day of Action along with your approval of the request. If your employee submitted a Kronos Adjustment Form, please keep this document for three years.

If you have questions regarding volunteer opportunities, please contact the Office of Community Engagement.

For information regarding Ball State University volunteer activities and related record keeping policies, please contact Kate Stoss in Human Resources.


Contact the Office of Community Engagement.