The compensation of classroom educators for the mentorship of our teacher candidates is very important to Ball State University. Mentor Teachers’ time and leadership are valued and appreciated in helping prepare every teacher candidate for the classroom. To show our appreciation for that work, we provide a monetary stipend and a Professional Growth Point (PGP) verification letter to Mentor Teachers.
To pay the stipend, Ball State University requires a submitted and signed W-9 tax form correctly by April 15 each year. Instructions are below to submit the W-9. (Burris teachers and/or Ball State Employee’s do NOT need to submit a W-9. Payment for these individuals will be made through the BSU payment system (EPAF).)
We do our best to communicate the deadline with direct teacher emails, onsite verification with our student observations, communication with our faculty members, and correspondence with district offices, just in case email is blocked or sent to a SPAM folder. Ball State University operates on a fiscal year budget and can only use our funds for the stipend purposes within a defined window. Unfortunately, if the required documents are not submitted by the deadline, we are unable to release the stipend. Payment is typically sent out a few weeks after the semester comes to a close.
Below is information on how to submit your W-9 in order to receive payment for hosting a practicum student. If you have any questions, please reach out to Shelby Harris.
Instructions on how to submit a W-9
- Complete the highlighted areas only on the W9 form.
Save the completed W9 to your computer with the following format:
Your LAST NAME, FIRST NAME (ex. Doe, Jane)
Click “Select Files”
Find the W9 you completed from your computer and click “Choose for Upload”
- Click “Upload”