As a Ball State faculty or staff member, you can book a university bus for student field trips, athletic events, and other university activities by completing the Bus Requisition Form.
Bus Operations provides safe, economical, and convenient bus transportation for university department trips and on-campus shuttle service. A variety of buses are available. Out of the buses available on the day of your trip, your group will receive the bus that best meets your needs. We also provide transportation to and from Indianapolis, Fort. Wayne, Muncie, and Dayton airports. Cincinnati airport requires the group to purchase a permit for a bus to pick up and drop off. Ball State Bus Operations will NOT purchase this permit. Please include a flight itinerary for airport-to-campus trips.
For each university bus (regardless of size), we currently charge either $50/hour (3-hour minimum) OR $2.75/mile, whichever is greater. The charges will also include 30 minutes both before and after the trips (pre-trip and post-trip inspections) OR mileage when the bus leaves and returns to the garage, as well as loading and unloading times. These rates include payment for the driver, fuel, and maintenance of the bus. Parking fees, tolls and any other additional cost associated with the trip are the responsibility of the department, school, class, or group that is reserving the bus.
To request a bus please go to the link below and complete the Bus Requisition Form which requires appropriate approvals and FOAPAL number for billing. Requests should be submitted at least two weeks in advance. Trips are scheduled on a first-come, first-served basis, so please contact me as soon as you have specific dates/times in mind to check availability.
You must request your bus at least two weeks before your trip. If within 2 weeks of your travel date, please call 765-285-6005 or email Bus Operations to confirm that travel can be completed.
Reservation cancellations are accepted at no charge up until 24 hours prior to bus report time. If reservations are canceled within 24 hours of the bus report time, a cancellation fee of three (3) hours will be billed for each bus. Exceptions may be granted in the event of severe or inclement weather.
Buses currently available for charter: (24) Passenger, (29) Passenger, (38) Passenger, (40) Passenger, (42) Passenger, (44) Passenger and an accessible (44) Passenger. Accessible and various size passenger shuttle buses are available for rental as well.
Bus Requisition Form