Event Spaces

Brown Family Amphitheater is an outdoor performance and gathering space for a variety of events and performances. The amphitheater is located between Park and Pruis Halls and between Noyer and Woodworth Complexes. Our staff is highly motivated to meet your event needs. Our aim is to provide exceptional service to ensure a positive outcome for your function. We encourage faculty, staff, student organizations, and the public to tour our facility.

Space Request Form

Event Spaces and Policies

Stage

The stage dimensions are as follows:

45 feet wide
30 feet deep

Loading dock:

48 inches high

total: 1,350 square feet

Dressing Rooms Hospitality

Two dressing rooms and common space backstage
Stairs on left and right of stage
Nothing can be hung or attached on back wall and floor

Smoking Policies

Smoking is not permitted at Brown Family Amphitheater or the adjacent buildings. Ball State University is a smoke-free campus.

Restrooms

One unisex bathroom backstage
Four venue bathrooms

Policies

No smoking
No outside alcohol
No weapons (i.e. knives, pepper spray, stun guns, any concealed weapons, firearms, etc.)
No laser pointers/pen
No air horns/whistle

Reservation Process

If you are interested in reserving Brown Family Amphitheater for your upcoming event, please contact Will Foster at 765-285-8154 or email us to inquire about availability.

Schedule of Fees

Rental Fees

NON-UNIVERSITY ORGANIZATIONS

with admission to event – $500
without admission to event – $250
fee schedule

UNIVERSITY DEPARTMENTS AND ORGANIZATIONS

with admission to event – $150/day
without admission to event – No charge/free
fee schedule

Rehearsal Fees

NON-UNIVERSITY ORGANIZATIONS

$50/hour

UNIVERSITY DEPARTMENTS AND ORGANIZATIONS

One free rehearsal not to exceed 3 hours will be granted for each event. Rehearsal does not have to be on the same day as the event.

A set up time of up to 3 hours may be used prior to the event.
Any additional time will be charged a fee of $25/hour plus labor.

Labor Fees

NON-UNIVERSITY ORGANIZATIONS

Student labor: $11/hour per worker
Technical production support (lighting/video/sound): $41.10/hour for each of up to four stage professionals
Additional stage crew: $20.97/hour per worker

UNIVERSITY DEPARTMENTS AND ORGANIZATIONS

Student labor: $11/hour per worker
Technical Production Support: $41.10/hour for up to four stage professionals.
Additional Stage Crew: $20.97/hour

Deposits

NON-UNIVERSITY ORGANIZATIONS

Nonrefundable $100 with signed lease (cash or check) and must be received before event is confirmed.

UNIVERSITY DEPARTMENTS AND ORGANIZATIONS

A non-refundable $50 is required for events with admission (journal voucher or check) and must be received before the event is confirmed.

Cancellation Fees

UNIVERSITY DEPARTMENTS AND ORGANIZATIONS

Reservations cancelled within two weeks of the event date will be subject to a $50 cancellation fee. Circumstances such as inclement weather, inability of speaker/artist to appear will be granted due consideration.

Merchandise Sales

NON-UNIVERSITY ORGANIZATIONS

All merchandise sales are subject to 7% sales tax and a facility commission of 15%.

UNIVERSITY DEPARTMENTS AND ORGANIZATIONS

All merchandise sales are subject to 7% sales tax and a facility commission of 15%.

Terms and Conditions

NON-UNIVERSITY ORGANIZATIONS

Ball State University reserves the right to coordinate ticket operations. For events with ticket sales to the general public, the following Box Office fees will apply:

$150 minimum OR;

3% of ticket sales, 3% recovery charge on all credit card sales, and 10 cents per ticket.
Ticketed events are subject to additional cost recovery for required staffing.
Repeat performances during the same day will be subject to a charge of one-half the initial rental fee. Additional performances on subsequent days will be subject to the same initial rental fee.
Lessee will be financially responsible for all direct expenses including but not limited to required rental for video projection, backline, intelligent lighting, sound reinforcement, crowd management, security, or clean-up costs.

UNIVERSITY DEPARTMENTS AND ORGANIZATIONS

The sponsoring University department will be financially responsible for all direct expenses including but not limited to required rental for video projection, backline, intelligent lighting, sound reinforcement, crowd management, security, or clean up costs.

Tech Specs

ACCOMMODATIONS FOR EVENT SET UP

Speakers (up to 2)
Microphone
Tables
Chairs
Lectern

Inclement Weather

It will be the responsibility of the renter to make provisions for rain or severe weather. However, Ball State University has the right to terminate an activity due to inclement weather that could pose a hazard to the guests, performers, staff or the Amphitheater.
Performances will generally be presented regardless of light rain, but in the instance of severe storms, a delay is probable/cancellation possible.
Light rain, drizzle, heat, and cold will typically not deter an event.
Download the Brown Family Amphitheater Inclement Weather Policy here.

Lightning

If there is a confirmed lightning strike within 10 miles of the stage during an event, the show will pause and the venue will be cleared.
Patrons must exit the grounds and seek shelter in their vehicles, Pruis Hall, or other University facilities as directed.
After 30 minutes have passed without a confirmed lightning strike, guests may return to the venue lawn and the event will resume.

High Winds

Should winds exceed 30 mph, the event will be suspended with the intent of resuming once the wind has subsided.
If wind speeds are between 20-30 mph, venue management will determine if activity can be continued in a safe manner.

Heavy Rain

Heavy rain will not necessarily impact the status of an event.
If there is no tangible risk to patrons or staff, event participants may choose to continue during heavy rain fall.

Brown Family Amphitheater

Ball State University Muncie, Indiana 47306

Season of Operation
April 1 – November 1

765-285-1539