The Study Abroad office staff encourages proposals from faculty for
the development of study abroad programs or exchange partnerships. To
support new program development, significant structural changes to
existing programs, or to visit potential partner institutions, the
Rinker Center is making funds available for site visits to those who are
planning such programs. Site visits generally include activities such
as touring partner campus and facilities, meeting with potential on-site
faculty and program representatives, observing classes, visiting
excursion and internship sites, seeing student housing, meeting with
students, reviewing risk management and student health support, etc.
Funds may be granted based on reasonable cost estimates and level of
funds. The Rinker Center anticipates that the funding will not cover the
entire cost of the visit, and encourages additional financial support
to come from other sources, such as department or college funds, or
Full-time Ball State faculty are eligible to apply for a Rinker
Center grant. Funds are not for individual research or student
attendance at conferences and preference will be given to faculty and
staff who have not received prior funding. Only one person per site
visit will be funded.
Funds are provided as reimbursement for expenses upon completion of
the visit. Upon selection for an award, the Study Abroad Office will
notify faculty of funding decision (cc to College’s Budget Coordinator)
and advise them to work with their College’s Budget Coordinator to
reconcile expenses and seek reimbursement upon return.
- Faculty must complete the a Site Visit Funding Proposal Form and
submit to the Director of Study Abroad. Consult with the appropriate
contact in your Dean's Office for any additional international
requirements/guidelines they may have in place.
- All proposals must clearly demonstrate the purpose of the visit,
i.e. for new program/partner development or for existing program
restructure. If new program/partner development, the proposal must
demonstrate how the location would augment a proposed study abroad
program’s course content and/or learning experiences of the
participants, the faculty member’s experience and knowledge of the
location and local language (if applicable), any existing relationships
with universities or institutions in the area (either at the
institutional or personal level). If for restructure/revision of an
existing program/partner, the purpose of the restructure/revision and
how it will add value to the existing program/partner.
- The application must include a preliminary itinerary for the site visit with rational for the location(s) selected.
- The application must include a preliminary budget for the site
visit that indicates any shared financial support available (college,
department, grant, partner, self-supporting)
- Upon conclusion of the visit, the faculty member will conduct a
reconciliation with their college’s Budget Coordinator. The Budget
Coordinator will provide a report to the Director of Study Abroad
indicating level of approved funding expended.
Award Selection Process
Award decisions and level of funding will be based on the individual
merit/strength of each proposal, with a focus on the likelihood of
program/partnership success, based in part, on the following components:
- Faculty Leader’s experience in and knowledge of location
- Disciplinary offering
- Ways in which the proposed program differs from existing overseas study programs
- Student health and safety in location
- Evidence of prior correspondence with relevant parties at the proposed site
Each proposal will be reviewed by a committee of three faculty/staff
members of the Global Engagement Committee and the Director of Study
Abroad for a recommendation on approval and level of funding provided.
Recommendations will be forwarded to the Provost’s Office for official
approval. Official approval of funding, and level of funding, resides
with Provost’s Office.
Proposals will be accepted and reviewed on a rolling basis until
funds are depleted for each fiscal year. Review and approval can take up
to 3-4 weeks.