Budgets and the University's budget model are governed by committees that guide decision-making and optimization of University resources. These committees collaborate with the Budget Office and other administrative units in developing and reviewing budget materials from year to year.

Governing Committees

The following committees govern Ball State's budgeting processes:

  • Executive Budget Committee
  • Space Management and Deferred Maintenance Committee

Learn more about each committee below.

The responsibilities of the Executive Budget Committee include:

  • Review support unit budget proposals in consultation with College Deans and President's Cabinet.
  • Recommend a unified support unit budget.
  • Review executive summary of primary unit financial plans from budget hearings, including strategic fund requests.
  • Recommend a University-wide budget to the President.

Membership

Members of the Executive Budget Committee include:

  • Chair — University President
  • Provost and Executive Vice President for Academic Affairs
  • Chief Strategy Officer
  • VP for Business Affairs and Treasurer
  • AVP and Chief Budget Officer
  • VP for Enrollment Planning & Management

The responsibilities of the Space Management and Deferred Maintenance Committee include:

  • Reviewing space requests, identifying possible solutions, and making recommendations for the use of space on campus.
  • Developing policies and procedures for space management.
  • Governing the allocation and brokerage of space across campus.
  • Ensuring that Facilities Management distributes accurate and timely space utilization data to operating units for budget planning.
  • Supporting the development of Service-Level Agreements between Facilities Management and primary units.
  • Prioritizing deferred maintenance needs and submitting a deferred maintenance budget that includes the requested amount and a list of deferred maintenance projects.

Membership

Members of the Space Management and Deferred Maintenance Committee include:

  • Chair — Associate VP for Facilities Planning and Management
  • Capital Finance representative
  • Director of Disability Services
  • Student Affairs representative
  • Provost Office representative
  • Auxiliary Services representative
  • College Dean
  • Faculty Council designee
  • Department Chair representative

Annual Budget Process

The governing committees collaborate with support units, primary units, and other administrative offices to review and develop budget proposals annually. The table below demonstrates the milestones of this process, the objectives of each, and the responsible party for the milestones' completion.

Annual Budget Process Overview
Model Development Component Process Timing Process Participants

Collect Data & Develop Assumptions

Forecast and allocate University revenues; collect allocation variable data.

September 1 – October 31
  • Budget Office
  • Office of the Provost
  • Operational Support Teams
  • Academic Units

Develop Support Unit Budget Requests / Cost Allocations

Review central support budgets and convert to allocable costs.

November 1–January 15
  • Executive Budget Committee
  • College Deans
  • Budget Office
  • Office of the Provost
  • Operational Support Teams
  • Support Units

Develop Primary Unit Budget Requests

Collect funding requests from academic and auxiliary units.

January 16–April 30

  • Executive Budget Committee
  • Budget Office
  • Office of the Provost
  • Operational Support Teams
  • College Deans
  • Auxiliary Units

Finalize Funding Decisions

Review funding requests and set University budgets.

May 1–June 30
  • Board of Trustees
  • Executive Budget Committee
  • All Units

Manage Budget Throughout Fiscal Year

Manage budget based on updated forecasts and data.

July 1–June 30
  • Budget Office
  • Office of the Provost
  • Operational Support Teams
  • All Units