Clearance to enroll in graduate courses may be granted to students who intend to transfer courses back to their home institution. Transfer-of-credit students are not taking graduate courses toward any graduate degree or licensure program at Ball State and are not considered to be admitted to the Graduate School.

Clearance is granted to students who:

  • hold a baccalaureate
  • are actively pursuing a graduate degree program at another regionally accredited college or university
  • wish to earn credits for transfer to that institution

Transfer-of-credit students normally will not be required to submit official transcripts.

However, students must request the dean of their graduate school to complete the Ball State University — Transfer of Credit form indicating they are in good academic standing (e.g., not under academic probation, suspension, or expelled). If the student has been offered admission to a graduate school at another institution but has not taken any graduate courses at the time transfer for credit status is requested, then the applicant must apply for regular nondegree status and meet all of the requirements for admission as a nondegree student found in the Graduate Catalog. Approval for enrollment as a transfer of credit student is generally given for one academic semester.

To be considered for an additional semester, students must reapply as a transfer-of-credit student. No application fee is required for clearance as a transfer of credit student. Students who subsequently wish to be considered for admission to any graduate degree or licensure program at Ball State must complete the regular admission procedure (including the appropriate application fee) and meet all requirements for their requested program. No more than 9 hours earned as a nondegree student may be applied to any advanced degree program if a person is admitted as a degree-seeking student.


A full-time graduate student, as defined for the purpose of classification for financial aid or veterans’ benefits, is a student registered for 9 or more credits in any semester. A half-time load, as defined for the purpose of classification for financial aid or veterans’ benefits, would consist of 5 to 6 credits.

Before making any changes to your class schedule, contact the Director, Office of Retention and Graduation, Student Center L-20, 765-285-3312, to discuss the options available to you. Should you find it necessary to withdraw from all classes, the Retention and Graduation office will help with the paperwork and explain the policies regarding the withdrawal process. The earlier you contact the Retention and Graduation office, the more help it can provide.

Please note that students who withdraw may still be responsible for paying all or a portion of tuition and fees for the semester.


Yes. There is a minimum $25 fee, assessed per program. Learn more about graduation fees.