Your assistantship contract must be signed before you can begin to receive your stipend. The Graduate School will email you with appropriate steps you need to take in order to sign your contract. For new students this email will contain important instructions on how to complete your employment verification.
Ball State University participates in the federal E-Verify program for employment eligibility. This process provides the Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. The federal verification process must be completed by the third business day of work.
For Out-of-State and International Graduate Assistants
If you plan to arrive on campus during the Orientation Week, do not worry. It is all right to wait until that week to come to the Graduate School office and sign your contract. When you do come in, please make sure to bring with you all the necessary identification documents. Please note that all students will need a Social Security number to process their contract. International students must contact the Rinker Center for International Programs for more information about obtaining a Social Security number.
Graduate assistants are paid their stipends biweekly. See the calendar of pay dates for the term you will be employed.
All employees are required to authorize electronic direct deposit of their paychecks. Direct deposit is a safe and secure way to have your pay deposited directly into your checking and saving account(s). Ball State will electronically transfer your pay into your choice of bank account(s); the money will automatically be deposited into your account(s) on payday. See the Direct Deposit Authorization Form under Payroll Forms.
Direct deposit stubs will not be printed by the Office of Payroll and Employee Benefits. You can access your direct deposit payroll statement via myBSU.
Be sure to learn how to properly record your hours when working as a graduate assistant by using the Kronos timestamp management system. Please review the document, Kronos Graduate Assistants and Student Employee Instructions.
In addition to the new student orientation website for all new students, the department or office that “houses” your assistantship may require you to undergo specific training or orientation sessions meant for GAs before the start of your contract.
Carefully review the Family Educational Rights and Privacy Act (FERPA) and sexual harassment policies before the start of your contract.
Both students new to Ball State and graduate assistants are required to complete harm-reduction training, in the form of EverFi. During your first term as a GA, you will also be required to complete a FERPA awareness course on Canvas. You will receive emails with instructions on how to complete the training, as well as reminders if it isn’t completed in a timely manner.
COURSE REGISTRATION AND WITHDRAWAL
Any reduction in credit hours during the semester may adjust the tuition and fee remission and affect financial aid. Also any holds on accounts will prevent assistantship payroll to be processed.
If a student intends to completely withdraw from a term, he or she should contact the Office of Retention and Graduation prior to withdrawal from the university.
Family matters at Ball State. Read an FAQ document regarding pregnancy leave for graduate assistants.