Faculty members give grades, and a change of grade should be given only by the faculty member who gave the original grade (if this is not possible, contact the department).
Students who feel they have earned a grade different from the one given are referred to the course instructor. If that instructor concludes that the officially recorded final grade should be changed, the instructor will make corrections on the Change of Grade Form, which is available in the departmental office.
After the instructor signs the form, the department chairperson signs and forwards the form to the dean of the college. The dean signs it and forwards the original and all copies to the Office of the Registrar. Once the change has been made on the student’s academic transcript, the student will be notified and all copies of the form are sent to the appropriate individuals.
Memorandum of I Grade
An instructor must provide justification to extend an I grade. As such, they are responsible for submission of the I Extension Form for a student.
Request Extension for an Incomplete "I" Grade
Students are graded in accordance with the system described in the catalog. The student's work in a course is to be regarded as finished by the close of the semester or term.
A student whose work at the close of the semester or term is incomplete because of illness or some circumstances beyond the control of the student may be given an I and privileges of completing the work at a later time. Students who withdraw from a course under the terms specified for the mark of W may be given W.
The granting of an I must be approved at the end of the semester by the department head or chairperson, who retains one copy and sends a copy to the student.
It is most important that the conditions for removing the I be as specific as possible. Removal of an I should be limited to as short a period as possible. If an I grade is not removed within the time agreed upon, it automatically becomes a failing grade.
Unless an earlier completion date is specified by the instructor, an I grade awarded for an undergraduate course will expire as follows:
- for fall enrollment – by May 1
- for spring and/or summer enrollment – by Dec. 1
An exception is made when an extension on the timeline has been recommended by a department chairperson and approved by the appropriate dean.
The registrar‘s office will send an email reminder to the student and to the instructor of an I grade on the student record on or about the 15th of every month.
The maximum time permitted for the completion of an I grade for a graduate course is 12 calendar months. An exception is made when an extension on the timeline has been recommended by a department chairperson and approved by the appropriate dean.
The registrar‘s office will send an email reminder on or about the 15th of every month.
Incomplete capstone projects in Creative Project (CRPR 698), Research Paper (RES 697), Thesis (THES 698) or Doctor’s Dissertation (DISS 799) may be handled in one of three ways:
- Credit may be given on an ongoing basis if the student is making progress with the understanding that the student cannot graduate until the project is submitted to and approved by the Graduate School.
- Instructors may assign a grade of NC and may change the grade to CR when the project is complete.
- Instructors may request an extension of the I grade.