All Purchase Orders are governed by the Ball State University
Purchase Order Terms and Conditions. Forms can be found at the link provided and faxed to: (765) 285-5505. All current Publicworks projects are listed at the link (below) and can viewed and bid upon within the dates given in the "Notice to Bidder" document. Bid Document Forms (Bid Docs) can be submitted via fax or by email (firstname.lastname@example.org). When requesting documentation related to current projects; documents are provided on CD. All online documents require Adobe Reader.
Ball State University Bid Policy
- For orders under $1,000 generated by individual Ball State University departments, no bids are required.
- For departmental Purchase Orders ranging from $1,000 to $14,999, competitive bids may be issued.
- For competitive bids greater than $15,000, competitive bids are required (with the exception of a sole source justification).
Types of Bids
- Construction Projects over $25,000
- Advertised Construction Projects over $150,000
Bid by Invitation
- Formal Bid (generally no negotiation and best/lowest bid wins)
- RFP (Request for Proposal)
- RFS (Request for Services)
- RFQ (Request for Quote)
Responding to a Formal Bid
- Always complete the electronic bid document in its entirety (you can always attach additional information to your bid)
- Provide references from other large companies or universities if this is your first time bidding with Ball State University.
- If responding to an RFP, RFS, or an RFQ, be sure to answer all requests outlined in the document.
- Bids received after the closing date cannot be considered.
- Consider the size and scope of the job to ensure it fits your business plan and you are capable of meeting the requirements.
Publicworks State Guidelines
Current Publicworks Projects
Minority Business Owners
The Purchasing Services Office supports the University's commitment to
the promotion of diversity with the vendors who supply goods and
services to the university by focusing on securing business contracts
with firms identified as minority, veteran and women-owned businesses.
Trademarks and Licensing
Ball State University trademarks are any marks, letters, nicknames,
or words associated with Ball State University. These trademarks are
used to identify the University, its athletic programs, documents,
publications, and products.