Information Technology provides a wide variety of technology solutions and support for faculty and their classrooms across the entire university. Many technology resources can also be found under our Keep Teaching and Keep Learning web pages.

Information Technology also provides several downloadable Tech Guides in PDF format that address many questions about technology applications available on campus.

Spring Semester 2021 - Student Virtual Spaces

During the Spring 2021 semester, if your student does not have enough time to travel back to a residence hall (or an off campus location) to participate in a required virtual experience, they may use specifically designated classrooms as virtual spaces for this purpose. Locking and unlocking of the virtual spaces will be the same as any general purpose classroom on campus. 

The following classrooms will be available for virtual spaces for the Spring 2021 semester:

  • Arts and Communications (AC 208), up to 10 students
  • Art and Journalism (AJ360), up to 13 students
  • Burkhart Building (BB102), up to 8 students
  • Cooper Life (CL357), up to 13 students
  • Cooper Science (CP257), up to 12 students
  • Health and Physical Activity (HP253), up to 9 students
  • North Quad (NQ142), up to 9 students
  • North Quad (NQ 144) up to 8 students
  • Robert Bell (RB114), up to 9 students
  • Robert Bell (RB115, up to 9 students
  • Whitinger Business (WB153), up to 10 students
  • Whitinger Business (WB154), up to 10 students

In addition, we have provided answers to several frequently asked questions from faculty.

Frequently Asked Questions

Instructional Classroom Support Services (ICSS) designs, installs, and supports electronic classrooms across campus. We also partner with other departments to continuously improve the classroom environment.

Questions and Troubleshooting

If you have questions about an eClassroom or if you should experience difficulties while using eClassroom technology, we are just a phone call away. Call 765-285-3999 and a trained and friendly staff person will assist you. You may also use this number to report any problems with the equipment. If the problem you are experiencing cannot be resolved over the phone, we will dispatch a technician to the room.

Faculty are encouraged to visit their classrooms prior to the first week of classes, to ensure they are familiar with the features of those spaces and are comfortable with the technology they will be using. 

Training

We offer individual or group training for eClassrooms. Please feel free to contact us at 765-285-3999 for pricing estimates.

If you'd like to schedule an individual or group demo of the technology in a specific eClassroom, you may request an appointment by calling 765-285-3999 or submitting a request at www.bsu.edu/helpdesk by selecting the “Report an Issue” option. 

Record natively within Mediasite using mymediasite with your camera and microphone.

We provide the following helpful resources for getting started with Mediasite.

Record content in Zoom and post the content to Mediasite using the new integration.

Ball State has enabled a new integration between Zoom and Mediasite.  When enabled, you can record in Zoom and your recordings are automatically uploaded to Mediasite. 

To Record Your Video in Zoom

  1. Visit https://bsu.zoom.us
  2. Log in with your BSU credentials
  3. Select Schedule a Meeting
  4. Name Your Meeting, for example Welcome to TCOM 405
  5. Under Meeting Options, select Automatically record meeting and In the cloud.
  6. From the Import into Mediasite dropdown, choose Yes
  7. Leave Module ID blank, your recording will go directly to drafts, where you can manage your video later.
  8. Click Save
  9. Click Start this Meeting button
  10. Select Open Zoom Meetings
  11. Record the Welcome video.
  12. End the meeting, when you conclude the meeting, the recording will automatically end. 
  13. You will receive an email from Mediasite letting you know that it is ready, then you can share it in Canvas.

Note: Once your meeting has been put into Mediasite you will be notified by email. This may take a little longer because Zoom has to save and encode the video for its platform, and then it shares it out to Mediasite to save and transcode for its platform.

To Share Your Video in Canvas

  1. Wait until you receive an email from Mediasite letting you know that your video has completed processing.
  2. In Canvas, select where you would like to link or embed the video.
  3. Select Mediasite from More External Tools in the Rich Content Editor
  4. Authorize Mediasite if necessary
  5. Select Presentation
  6. Locate your video and select the Make Viewable button
  7. Select the Add button
  8. Choose either Presentation Link or Player Only
  9. Save the Canvas page.

Connect General Classroom Audio to Zoom

By default, Zoom will use the audio and video sources of the computer that Zoom is running on.  If you would like to change that, Zoom allows you to specify the audio and video inputs to use during your Zoom session.  

The Technology Store has a wealth of available technology solutions and knowledgeable staff that can answer questions and assist in selecting the right technology to meet the needs of faculty. They can help with the purchase of computers, accessories, and other technology equipment.  More information about departmental purchases can be found on the Technology Store’s website.

Information Technology also has a supply of webcams and microphones that are available for faculty to request to help facilitate their courses.  Review the available equipment options and learn how to make a request.

NOTE: This does not include equipment additions or upgrades to an eClassroom. Changes to eClassroom technology requires administrative approval and funding.

Ball State offers multiple video conferencing platforms for things like hosting class, facilitating virtual office hours, conducting tutoring sessions or hosting meetings. 

Zoom is an excellent collaboration tool for all teaching modalities and is the tool of choice for integrating with both Canvas and Mediasite. To access it, visit bsu.zoom.com. For additional information about using Zoom for your courses, visit www.bsu.edu/zoomhelp

WebEx allows participants to join via a PC, Mac or Smartphone for a complete audio, video, and collaborative experience or via a standard telephone for an audio only connection. To access it, visit ballstate.webwex.com.  Learn how to create and manage a WebEx session.

Microsoft Teams is a team chat and collaboration tool that allows many ways of communication, including group chats, private messages, video and audio conferencing and screen sharing. Find out how to use Teams at Ball State.  

All Ball State Testing Labs have been permanently closed. Faculty are encouraged to work with the Division of Online and Strategic Learning on alternative evaluation methods, which may include using Repondus Monitor for remote testing.

What It is and How to Get It

Explain Everything is an interactive recording tool for demonstrations, how-to, and whiteboard explanation videos. You can zoom in and highlight key points, look at visuals, annotate, and make edits to using the built-in timeline. Explain Everything also provides Resources directly on their website which includes Webinars, Success Stories, and a Help Center for questions.

Faculty that would like to utilize Explain Everything can submit a request for access.

Training

Once you’ve acquired the tool, the Division of Online and Strategic Learning invites you to co-facilitate or participate in our Explain Everything 2021 Studio.

At this time, we are seeking Experienced and Novice co-facilitators:

  • Experienced co-facilitators have used Explain Everything with students or another relevant audience and feel confident mentoring others;
  • Novice co-facilitators have explored several features and feel confident in mentoring others, but have not used the tool with students, or have had limited use of the tool.

The Explain Everything Studio will be offered monthly in Zoom, and facilitated around dates and times when faculty are available to co-facilitate a studio hour with a member of our team. To learn more and stay posted, contact us at strategiclrn@bsu.edu.