Forms

Enrollment

The enrollment forms listed here are for use by PPACA enrollments only. All other active benefit-eligible employees will enroll and make changes via our online benefit enrollment platform.

Claims

Prescriptions

Active Employee and Under Age 65 Retirees

Retiree Insurance Forms

Other Benefit Forms

Faculty and Professional Personnel

Staff Handbooks

Service Personnel Handbook

Pay Transparency Nondiscrimination Notice

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

 

Time-In-Service Policy:

Policy FAQ:

  • As a professional or staff employee desiring to apply to other opportunities at BSU, must I be in my current job for six months at the time of application, or six months at the time of transfer to another position to which I’ve applied?
    You must be in your current job for six months at the time of application.

  • Does the six-month waiting period apply to staff and professional employees applying to positions in their department?  
    Yes.

  • Does the six-month waiting period apply to a professional employee who is being promoted to another position within their area with an approved waiver of search?  
    Yes.

  • How does a supervisor pursue a waiver of the six-month waiting period?  
    After obtaining support/approval from the chain of command within your division, a request may be submitted to the President that clearly articulates the extenuating circumstances supporting the request. 

Supervisor Notification Policy:

Policy FAQ:

  • Am I required to tell my supervisor that I’ve applied for another job at BSU? 
    No, you are only expected to notify your supervisor if you are extended an offer of an interview for an internal opportunity.

  • How do I notify my supervisor that I’ve been offered an interview? 
    Please communicate this in person or via email.

  • To whom should I direct my concerns about retaliation from my current supervisor?  Please contact Employee Relations.

If you have additional questions or concerns, please contact People and Culture (formerly HR) or your HR Partner for further assistance. 

Telework & Flexible Work Arrangements Guide for Professional and Staff Employees

The BSU Telework & Flexible Work Arrangement Guide provides guidance on various forms of workplace flexibility, balanced with required actions and legal concerns. For detailed information, Download the guide (PDF). Forms of Flexible Work Arrangements can include:

  • Flextime
    • Alternate Arrival/Departure Times
    • Compressed Work
  • Reduction in Time Commitment
  • Telecommuting or Remote Work
    • Off-campus Work Site
    • Example: Working from Home

Leave Sharing Program

To live out our enduring values and acts of Beneficence, Ball State has adopted a Leave Sharing Program. This program permits accrued, unused vacation, sick leave, paid-time-off (PTO), or income protection bank (IPB) to make a University Leave Bank Donation that will be available for eligible employees who are in need due to medical emergency reasons. 

The Leave Sharing program is structured to aid employees who may fall into an unpaid status due to exhaustion of their own paid leave due to a substantial illness.  Eligible employees may Request Shared Leave to be able to use donated time to cover some or all of their medical leave to remain in pay status.  Review Frequently Asked Questions to learn more. And if further information is needed you may contact the following:

Questions about Shared Leave Program or Requests can be addressed to the Employee Solution Center at humanresources@bsu.edu or 285-1834.

 

The Banner EPAF User Guide gives information about the Banner HR module and instructions for Electronic Personnel Action Form. Learn more.

UKG Dimensions is Ball State University's timekeeping system. Active employees use UKG to record hours worked, track time off, and report leave time.

Access UKG

Guides

For additional information, please visit the Payroll UKG Dimensions webpage, or contact the Employee Solutions Center at 765-285-1834.