Eligible employees who have received their COVID-19 vaccination are eligible for an incentive of either a one-time, $100 reduction on their health care premium or four (4) hours of paid time off (to be used by December 31, 2021). To qualify, employees must be vaccinated against COVID-19 no later than August 1, 2021, so that you are fully vaccinated prior to the beginning of the fall semester. Temporary, casual, and student employees (including graduate assistants) are not eligible to participate in the program.

Employees who participate in the University’s health care plan, but elect the paid time off option (to be used by December 31, 2021), will be required to use all accrued vacation/PTO and sick leave balances prior to using the four (4) hours of incentive time off. In addition, the time must be used by December 31, 2021, or it will be forfeited.

If you and your spouse are both employed by Ball State University and both enrolled in the same family coverage under a BSU health plan, then the spouse enrolled as primary can make a special marriage election to receive a $100 health care premium deduction for each vaccinated spouse, if both spouses are in benefits-eligible positions and the spouse not holding the health plan consents. The employee enrolled as primary must upload the vaccination record card for both of you and verify spousal concent.

In order to apply for the voluntary incentive, please complete the form and upload a copy of your COVID-19 Vaccination Record Card in the Add Attachments. If you are choosing the special marriage election, you must upload your spouse’s vaccination record as well. The form must be submitted no later than August 31, 2021.

If you experience difficulty uploading your document, please contact the Help Desk at 765-285-1517 or by visiting bsu.edu/helpdesk

Frequently Asked Questions

People are considered fully vaccinated:

  • 2 weeks after their second dose in a 2-dose series, such as the Pfizer or Moderna vaccines; or
  • 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine.

Internal Revenue Service (IRS) rules that govern this election specify that the PTO hours elected may only be used during the plan year to which the election relates (in this case, the plan year ending December 31, 2021) and may not be carried forward into the next plan year. In applying this rule, the IRS treats all non-elective paid time off (vacation/PTO and sick) as being used prior to the elective paid time off. This rule does not apply to employees who do not participate in the University's health care plan because they do not have an election between the two incentive options.

Because you do not participate in the University’s health care plan, you are not required to use all your accrued vacation/PTO and sick leave before using the incentive hours. However, you will still be required to use the incentive hours by December 31, 2021. Unused incentive hours will be forfeited at the end of the year.

10-month employees pay their health care premiums during the academic year. The incentive would be applicable in the September check when health care premium contributions are paid.

The premium will be applied to one paycheck only. If there are remaining funds after the health care premium reduction is applied, you will be credited the remaining amount on your paycheck as regular taxable wages.

If you and your spouse (both Ball State employees) are enrolled in the same family coverage under a University health plan, then the employee enrolled as primary (your spouse) can make a special marriage election to receive a $200 health care premium reduction, with spousal consent. Both employees must hold benefits-eligible positions and be vaccinated to select this option. The employee enrolled as primary must upload the vaccination record card for both of you.

The University will verify all the information in your form. If the incentive is approved, you will receive a notification email and Payroll will process your incentive on the last pay date of the month as applicable.

Yes. If your request is denied, you will receive a notification email with information regarding why your request was denied. You may submit another request with the corrected information.

Forms must be submitted by August 31, 2021.

The intent of the incentive program is to encourage employees to be fully vaccinated prior to the beginning of academic year meetings in August. For this reason, you must receive your second dose of a 2-dose series vaccine, or your single dose of 1-dose series vaccine, by August 1, 2021, in order to be eligible for the incentive. You will be eligible as of the date you are considered "fully vaccinated" (i.e., 2 weeks later). If you have not completed your required vaccine doses by August 1, you are not eligible for the incentive.

The forms will be reviewed by Contact Tracers. The Contact Tracers are trained on COVID-19 protocols and medical confidentiality standards. The forms will not be shared with your department.

If you were vaccinated in Indiana, check to see if you received a text message with a copy of the form. If you cannot locate the text, go to https://www.coronavirus.in.gov/vaccine/. There is a link to get your vaccination certificate on that site.  If you do not remember your password, you can request that it be reset.

We will accept other valid documents that verify that you are vaccinated against COVID-19.

The University has created a special leave bank, Incentive Time Off, and we will place the hours in that bank. The banked hours will be viewable in your Kronos record.

If you have questions regarding the incentive plan, please contact Human Resources at 765-285-1834 or humanresources@bsu.edu.