On March 27, 2020, the Board of Trustees approved the Extraordinary Temporary Paid leave plan to support Ball State University employees impacted by COVID-19.

Additionally, the Federal government recently passed legislation to assist employees during the COVID-19 health emergency, and some Ball State employees may be eligible to participate in these two federal leave programs – Emergency Paid Sick leave and Emergency FMLA Expansion. The programs are effective April 1, 2020. For most employees, the federal leaves cover some, but not all of an employee’s full regular base wage.

In order to cover all of employee’s full base wage, the University will provide an additional supplement to these federal leaves through the end of the designated leave, or employment period, or June 30, 2020, whichever comes first. Employees who are eligible for these programs may use these federal leaves in combination with the University’s Extraordinary Temporary Paid Leave plan to receive their full base wage as outlined below.

Emergency Paid Sick Leave

Emergency Paid Sick Leave Act

When work is available but an employee is unable to work (on campus or telework) due to one of the following reasons, that employee may be eligible to receive 10 days (80 hours) for full time and a pro-rated amount of time for part time of Emergency Paid Sick Leave.

  1. Is subject to a quarantine or isolation order related to COVID-19.
  2. Is advised by a health care provider to self-quarantine due to concerns related to COVID-19.
  3. Is experiencing symptoms of COVID-19 and seeking a medical diagnosis.
  4. Caring for an individual who is subject to an order listed in 1 or 2 above.
  5. Caring for a son or daughter under the age of 18 if the school or place of care has been closed (note, if you serve in loco parentis, you are eligible).
  6. Is experiencing any other substantially-similar condition specified by the Secretary of Health and Human Services, in consultation with the Secretaries of Labor and Treasury.

To apply for the Emergency Paid Sick Leave Act, fill out the online form.

How it Works

  • If the employee is approved, s/he will receive an email notification, which will include instructions for entering the paid time.
  • The employee’s supervisor will also receive a notification.
  • The appropriate number of hours will be placed into the employee’s Emergency Paid Sick Leave bank for the employee to use.
  • The Emergency Paid Sick Leave may be used concurrently with the Emergency Family and Medical Leave for child care issues to cover the first 10 unpaid days.
  • If the Emergency Family and Medical Leave is not applicable, the employee may qualify for Ball State University’s Extraordinary Paid Leave Program. 

While the federal government has indicated that we are only obligated to pay 66.67% of the wages for the family related reasons and can cap the daily payments, the University has elected to compensate employees at 100% of their regular wages and will provide a supplement under the Extraordinary Temporary Leave program.

Emergency Family and Medical Leave Expansion Act (FMLA Expansion)

To be eligible for the FMLA expansion act, the employee must be unable to work (on campus or telework), been employed for at least 30 calendar days, and is caring for a son or daughter under the age of 18 if the school or place of care has been closed (note, if you serve in loco parentis, you are eligible). The employee is eligible to receive up to 12 weeks of leave, 10 of which are paid.

To apply for the Emergency Family and Medical Leave Expansion Act (FMLA Expansion), fill out the online form.

How it works

  • The first 10 days are not paid, so the employee may use the Emergency Paid Sick leave concurrently to cover the 10 unpaid days, or may elect to use personal, sick, vacation, or other paid time.
  • Employees may use the Extraordinary Temporary Paid Leave to supplement this federal leave to fully cover base wages.
  • If the employee has used FML during the past 12 months, the amount of FML used would be deducted from the 10 additional weeks.
  • If the employee is approved, s/he will receive an email notification which will include instructions for entering the paid time.
  • The employee’s supervisor will also receive a notification.
  • The appropriate number of hours will be placed into the employee’s Emergency Family and Medical Leave bank for the employee to use.

This information is subject to modification as information evolves and becomes available.

Questions?

If you have any questions, please contact Brittany Busko or University Human Resource Services.