Ball State University has been awarded CARES Act funding from the U.S. Department of Education in the amount of $15.2 million. Of that, $7.6 million is to be used to provide direct emergency assistance for students who were enrolled in on-campus classes during the Spring 2020 term.
Our goal is to assist as many students as possible, in accordance with federal guidelines.
Find information about Ball State's compliance with the Department of Education’s CARES Act reporting requirements. Learn more.
More than 9,500 eligible students at both the undergraduate and graduate levels have been notified by email of their potential eligibility. Those students were asked to complete an online certification form verifying that they incurred additional “expenses related to the disruption of campus operations due to the coronavirus” per federal guidelines. Once the certification is completed, the funds are disbursed to the student’s Bursar account and refunded to the student.
How to Apply
Students Who Did Not File a Free Application for Federal Student Aid (FAFSA)
To receive CARES Act funding, students must meet federal financial aid eligibility requirements. Students who did not file a FAFSA for the 2019-2020 year, and who wish to be considered for CARES Act funding, should file a FAFSA as soon as possible and complete the online application.
File a FAFSA Complete the Form
Students Facing other Financial Hardships
Students facing other financial hardships due the coronavirus (such as loss of income) should contact the Office of Financial Aid and Scholarships at firstname.lastname@example.org to see if they may qualify for additional funding for the summer and/or fall semesters.
Frequently Asked Questions
On March 27, Congress approved the Coronavirus Aid, Relief, and Economic Security Act. Of the $2 trillion stimulus package, about $14 billion was allocated to institutions of higher education. The most significant portion of that funding allocation provides that $12.56 billion will be distributed to institutions using a formula based on student enrollment.
Ball State has been awarded $15.2 million in CARES Act funding of which $7.6 million is to be awarded directly to students to reimburse them for expenses related to the disruption of campus operations in Spring 2020.
To meet the minimum qualifications for these funds, a student must:
- be currently enrolled in a degree-seeking program
- have a completed 2019-20 Free Application for Federal Student Aid (FAFSA) on file with no outstanding issues that affect eligibility (e.g., registered for selective service if male, not in default on a student loan, a U.S Citizen or eligible non-citizen)
- be meeting Satisfactory Academic Progress standards
- been enrolled in main campus classes in Spring 2020 (students enrolled in online only classes in Spring 2020 are not eligible)
- incurred expenses related to the disruption of campus operations due to coronavirus
Students can receive between $500 and $1,000 in CARES Act funds. Data was analyzed to determine the size of the eligible population and potential awarding parameters. The goal was to reach as many students as possible with the funds available. FAFSA data was used to determine those most in need and awarding priorities were determined from that analysis.
For the initial group of over 9,400 students awarded, an email will be sent to each student’s Ball State email address with a link to a certification form.
While initial eligibility has been determined for that group, the student does need to complete the certification to confirm that he or she did incur additional expenses due to the transition from on-campus courses to online courses. Those can include living expenses or educational expenses such as food, housing, utilities, goods, child care, health care, computer purchase or rental, internet/WiFi access or additional course materials.
Once a student confirms he or she incurred expenses due to the coronavirus, the funds awarded will be credited to the student’s Bursar account. The funds will then be directly refunded to the student’s bank account through direct deposit, or if the student has chosen not to have funds deposited via direct deposit, a check will be mailed to the permanent address on file.
To avoid delays by the issuance and mailing of a paper check, students may want to sign up for direct deposit.
The $7.6 million in CARES Act funds directed to students for reimbursement for expenses will not be applied to institutional charges. Funds will be sent directly to students to reimburse them for costs associated with the coronavirus.
Federal guidance requires that students receiving CARES Act funding meet the same criteria as those receiving other federal Title IV aid.
The only way to ensure a student is eligible for CARES Act fund is to have a completed Free Application for Federal Student Aid (FAFSA) on file.
The 2019-20 Free Application for Federal Student Aid can be submitted until June 30, 2020. Visit fafsa.gov for more information.
Be sure to select the 2019-2020 year and have the information sent to Ball State, by selecting school code: 001786.
No. The CARES Act specifies that the funding is to be used to assist students with additional living or educational expenses incurred as a result of the disruption of campus operations due to the coronavirus. A loss of income is not defined as an expense.
Students and/or family members suffering a significant loss of income may contact the Office of Financial Aid and Scholarships at email@example.com or by calling 1-800-227-4017 to inquire about a potential change to FAFSA data used to determine aid eligibility.
The CARES Act legislation was passed specifically to reimburse students for additional expenses due to the transition from on campus classes to online classes during the 2020 spring semester.
Those enrolled exclusively in online programs are not eligible for funding.
Students who were enrolled during the 2020 spring term and graduated were not awarded in the initial funding allocation. However, those students can be considered for funding by submitting an online application.
Please carefully review the minimum qualifications for receiving funds before applying.
When a student files a FAFSA the result is an Expected Family Contribution (EFC). When that contribution is subtracted from the student’s Cost of Attendance, the result is the student’s Need.
Subtracting all federal, state and institutional grant and scholarship aid from the Need results in the amount of Unmet Need used to determine the CARES Act awards.