MS Word Article Layout Information

ARTICLE DRAFT LAYOUT

 

Each draft of the team article needs to now include:

· A cover page that contains your team name, the topic title and a list of team members;

· The article draft itself with the topics presented in the order that your team perceives it would be presented in the article;

· Added comments that provide citation information for reviewers; and

· Pages that are numbered, with each page containing line numbers so that reviewers can directly reference page and line numbers in the comments section of their review.

 

For information on how to number pages, add line numbers, and conduct readability assessments of your document, see the directions noted below on this page.

ADDING PAGE NUMBERS TO YOUR DOCUMENT

 

To add page numbers to your document, follow these steps in your MS Word program:

 

1. Click on the Header and Footer option shown in the View drop down menu list at the top of your MS Word screen.

2. In the Header and Footer tool bar that now appears (see below), click on the Switch Between Header and Footer button.

 

3. Now go to the Formatting menu bar at the top of your screen and click the Center button.

4. Now return to the Header and Footer toolbar and click on the Insert Page Number button. The computer will now automatically paginate each page in your document.

5. Finally, click on the Close button on the Header and Footer toolbar to return to your document to continue editing.

ADDING LINE NUMBERS ON EACH PAGE OF YOUR DOCUMENT

 

To add line numbers, starting with the number 1 on each page of your document, follow these steps:

 

1. Go to File Menu option and select Page Setup …

2. Click on the Line Numbers … button at the bottom of the Layout tab option window shown on the screen.

 

CHECKING THE READING GRADE LEVEL OF YOUR DOCUMENT

 

If you are not sure about how to set up your grammar check on your computer so that the check assesses your writing reading level, follow these steps:

 

1. Click on the Tools menu option at the top of the screen and select Options … from the drop down option list provided.

2. Click on the Spelling and Grammar tab in the options window that now appears.

3. Go to the Grammar section of this window, and check the Show Readability Statistics checkbox.

4. Click on OK to return to your document.

CITING REFERENCE SOURCES USING COMMENTS

 

Instead of referencing your information using an APA format, the project will use a similar but more abbreviated referencing style. This will enable reviewers to track down and note information sources during the review process, but permit a finished copy of the article to be quickly developed without too much extra editing out of text. To add a citation to your document narrative, using ‘Comments’ feature in MS Word, follow these steps:

 

1. Place the screen cursor at the point in the text where you wish to have your reference citation noted.

2. Click on the Insert menu option at the top of the screen and select the Comments option from the list provided.

3. A colored box now appears at the side of your document in which you can now type in the reference.

4. Make sure you include your initials, the first author’s last name, and the year of publication in your reference information. Reviewers can then go to your bibliography to find the full reference and then to the filing cabinet to check any information source concerns they may have.