1. Call the Career Center, 285-2440, or e-mail "stujobs" in Outlook to notify the Career Center of employment vacancies as soon as possible so that positions can be posted and eligible students referred before the position starting date.
2. Our busiest time is immediately before and at the beginning of fall semester. You can help reduce possible confusion and delays by assessing your student employment needs during the spring and summer. You may want to post student positions for the fall at the end of spring semester and during the summer when students often look for fall jobs.
3. All on-campus student employment vacancies must be listed with the Career Center. When you have a position open, complete a Student Employment Job Vacancy Form, which is available on the Career Center Web site.  Go to www.bsu.edu/careers/forms, click on On-Campus Student Employment Vacancy Form and print the form.  Send the completed form by campus mail to the Career Center (LU-220) or fax it to 765-285-3757. We use the information from these forms in posting vacancies, so please be specific. If the job requires specific physical or mental skills or abilities, they must be identified in the job description (for example, ability to lift a fifty-pound box and carry it fifty feet; ability to answer telephones [would require hearing and speaking]; ability to place items on and retrieve them from a shelf five feet above the floor). As soon as the jobs are posted, qualified students can be referred to you for interviews.
4. No student can receive a referral for a job unless the position is currently posted with the Career Center. You must consider all eligible applicants.
5. Eligible students looking for work must visit the Career Center to complete employment applications and state and federal tax forms and to comply with the Immigration Reform and Control Act of 1986.
6. Qualified students are referred with Student Employment Referral Forms. The referral is a half-sheet printed form. The student will bring the form to you. The referral form includes information about the student's earnings limits (if the student has been awarded Federal Work-Study) and registered hours, as well as information about the position.
7. You should not interview or hire any applicants before they have received referrals from the Career Center.
8. Call the Career Center, 285-2440, or e-mail "stujobs" in Outlook immediately when you have filled a vacancy. The job remains advertised until you call to remove it.
9. Do not tell a student a position has been filled if it is still advertised. You must continue to take applications until you remove the posting.
10. Notify the applicants you do not hire as soon as possible so that they may continue to look for positions. The Career Center does not contact them.
11. When you hire a student complete an online Student Employment Authorization (www.bsu.edu/formblaster) for each student you hire. Do not send referral forms to the Career Center.
12. Have your student employees use the Kronos electronic clock system to clock in and out or instruct them on how to use the Kronos Web-timestamp Web site.  Students will need to use their Outlook usernames and passwords given to them initially by their supervisors to access the Web site.  Contact the Office of Payroll and Employee Benefits with questions about the Kronos system.
13. Each student's hours should be reviewed and approved by the student and his or her supervisor, then submitted electronically to payroll by noon on the Friday after the last day of the pay period.
14. Complete an online Student Employment Authorization (www.bsu.edu/formblaster) to drop a student from payroll when he or she no longer works for you.

Faculty Research Grants

Faculty members who receive research grants and who want to hire students should follow the normal procedures for posting positions. If the grant is to be paid through the Office of Academic Research and Sponsored Programs, the director of the Office of Academic Research and Sponsored Programs must approve and verify the hiring of all students.

Regardless of the amount of student wages available from the grant, students cannot be paid more than $7.50 an hour.