Keeping Students on Payroll

To satisfy auditing procedures established for the State Board of Accounts, students no longer employed will be dropped from payroll effective July 28, 2008. The Student Employee Renewal Form is now available in FormBlaster for supervisors and administrative coordinators to continue payroll assignments for students returning for the 2008-09 academic year. Please follow the instructions below to process renewals for your student employees. This information is also available on the Career Center Web site at http://www.bsu.edu/students/careers/faculty/keeponpayroll/.

Payroll renewals for the 2008-09 academic year must be submitted no later than August 29.

If you want to award longevity pay increases for students for next year, renew the student first, wait twenty-four hours for processing of the Student Employment Authorization, then submit your longevity request. Please note that the deadline for submitting longevity requests for the academic year is August 22, so be sure to renew those eligible student employees by August 20.

To access the Student Employee Renewal Form, select Student Employment Authorization from the FormBlaster main menu.

Select Renew Students for Account from the SEA forms list and enter the appropriate department account number.
The Student Employee Renewal Form will appear for that account with students categorized first by job title and then alphabetically by student name. A check box will appear by each student's name to renew for the upcoming academic year.
Check the appropriate box for each student you wish to renew and submit the form.
You will receive a confirmation page showing the action for each student. The Renewed for column on the confirmation page will show a renewal for the academic year for the student(s) you have selected. If you want to change a selection for a particular student, use your back button to return to the Student Employee Renewal Form. Check or uncheck boxes as needed. Click Submit.
Click on "Print This Page" to print the submission page before you click Confirm.
Renewals will automatically confirm a student against the most recent Student Employment Authorization for job number, account number, supervisor code, pay rate, timekeeping option, and department code.
Start dates for student employee renewals for the academic year 2008-09 will appear as August 10, 2008, and terminate May 2, 2009.
Only students with termination dates before or on the default date of July 26, 2008, will appear on your list.
If you have students whose names appear on the renewal list and are working between July 27, 2008, and August 9, 2008, you must input a separate SEA Add Form to cover that specific pay period after you have renewed those employees. Be sure to include August 9, 2008, as the end date!

For assistance, please contact John Knox by phone at 285-2432 or e-mail at jrknox@bsu.edu.