Purchasing Go Green Initiative – MFP Giveaway A Successful Event

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And the winner of the MFP giveaway is The Ball State Indianapolis Center! 

The Ball State Purchasing Office held the Multifunctional Printer giveaway on June 2, 2008, with Randy Howard, Associate Vice-President of Finance and Assistant Treasurer, officiating over the drawing.  A total of 81 entries were submitted by the university community offices, including our off campus locations.  The entry form included a comment section for participants to share a brief paragraph of how a MFP device could improve departmental workflow and use of resources.

The MFP giveaway was held in conjunction with the May 13, 2008 Training and Development session, "Hot Topics in Purchasing," focusing on green initiatives.  

Quotes from entry forms on how a MFP device could improve departmental workflow and use of resources…

• All in all- this would definitely be a more sustainable use of our departmental resources.
• Our "newest" copier was purchased in 2003
• After attending the purchasing workshop- I learned that the MFP could dramatically cut down our paper consumption within the department.
• We could also keep confidential information safe with this printer.
• There are over 20 networked computers in the newsroom and they need to all have access to a reliable printer.
• We love to be green.
• We pay an outside company to scan our old student file information onto external data storage for archival purposes.
• On any given day- as many as 45 or more instructors in this large department utilize the printer.
• A printer of this magnitude would continue to benefit not just the university but the community also.
• Winning this new copier would save us time- money- and materials.
• The scan utility could be used to PDF diplomas to foreign countries to verify student's graduation.
• This printer would enable us to be more cost effective by cutting down on energy consumption.
• To be able to create color documents without harm to the environment would be stupendous.
• We currently have 13 areas that we print these worksheets for and print them for breakfast- lunch and dinner.
• Currently our office has three different printers that are all plugged in- using up energy. If we could use one centralized printer for all of our needs.
• Our department consists of many buildings… A MFP would improve our workflow and use of resources.
• The MFP device also contains a scanner- which we would use to electronically capture text or images that would go into a proposal.
• This multifunctional printer would provide centralized document management/ distribution/production.
• Excellent way of sharing information among our outreach and training teams.
• Especially considering the amount of paperwork that comes in and out of the department- and how much of it goes right back into the trash.
• The printer would also be helpful in storing feasibility and business plans digitally- allowing students to view and print the sections needed for their research. 
• It would be very helpful to have a piece of equipment that is ecologically friendly and will be helpful in our attempts to be more conscientious about our surrounding environment.
• while we already are leaders in the campus sustainability movement- this would help promote that image and give added credibility to our mission statement of promoting sustainable practices.
• It would speed up the time it takes to make copies for classes.
• Could eliminate having so many different printers and could even save on paper.
• To be more "Green" efficient- by eliminating the usage of multiple office equipment.
• We would be better able to reach our goals concerning time management- document distribution- and efficiency.