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Mission Statement
The Purchasing Office will foster cost-effective, quality purchases of goods and services to university customers by using the expertise of all staff involved with purchasing throughout the university and by employing innovative methods in contract negotiations and buying initiatives.

State Registration
Vendors must be registered with the state of Indiana as a retail merchant in order to do business with the university even though the sales tax transaction between the university and the vendor is exempt or the vendor has no physical presence within the state. The Indiana Department of Revenue performs tax clearances for all potential contractual vendors of supplies and services for state universities. Electronic registration with the Indiana Department of Revenue is available at http://www.in.gov/dor/3744.htm.

Sales Calls
Sales representatives are welcome to call the Purchasing Office and make an appointment with the purchasing agents with information related to their products or services. The purchasing agents are responsible for keeping departments informed of newly developed procedures and products. If determined that it would be advantageous for a sales representative to contact a department, arrangements by the purchasing agent and the department representative can be made.

Merchandise
Merchandise to be evaluated by campus personnel for which the university is to be responsible may not be left on campus without contacting the Purchasing Office for approval.

Quotations
Quotations may be sent to a number of competent vendors. These quotations should be completed, signed, and returned as requested to Ball State University.

Procurement Options
Ball State departmental staff has available for their purchasing needs a Departmental Purchase Order and a Procurement Card that allows purchases up to $500 per transaction. Orders greater than $500 will be processed by the Purchasing Office.

Tax Exempt
Ball State University is a state-supported educational institution and entitled to the Indiana General Sales Tax Exemption.

Invoices
A company invoice referencing a Ball State University purchase order number, procurement card number, and name of department or individual is required before payment can be made.
Mail invoices to:

Accounts Payable Office
Administration Building G04
2000 University Avenue
Muncie, IN 47306

Delivery
Deliveries may be made to the Service and Stores Building, Central Receiving Dock, located at 3401 N. Tillotson Ave. Muncie, IN 47306.