Facility Policies

OTLA facilities are intended for instructional and meeting use by all university faculty. While our own faculty development programs receive priority in use of our facilities, we strive to make full use of the rooms, opening them up to other individuals and departments for use as requested. Since our mission focuses on the promotion of effective teaching, we try to encourage exploratory and reflective teaching in our electronic classrooms that fully utilizes the available technology.

Facilities may be used during regular university business hours or by special request. Special requests will be considered individually.
Scheduling requests can be made by email, phone, or in writing and will require specific paperwork completion to be considered.
No charges will be assessed for the use of OTLA facilities unlessspecifically designated by university accounting procedures.
Only OTLA personnel may make software changes in the classroom (see below).

Scheduling
To schedule a room, obtain an OTLA Room Reservation Form online or from the office staff in TC 402. Requests are welcomed with lead time, when possible. Fill out the form completely and return it to TC 402. A notice of verification of room availability will be given by phone and email upon completion and processing of the Reservation Form. Course requests are processed as they are received and are based on availability. If you receive verification that the room has been scheduled for you, please notify OTLA personnel if you must cancel at least 24 hours in advance to allow us to accommodate other faculty.

Software Changes In a Classroom
Only OTLA staff will be allowed to change software on any computer in an OTLA facility. To request additional software in a room, contact us at 285-1763 or tla@bsu.edu. Lead time is needed to load software on the instructor's station and the student stations. Software will only be installed if it is compatible with existing system software. The sponsoring faculty and/or department must provide the software and proof of licensing.

Note: OTLA computers are installed with Deep Freeze software that will return the computers to their previous states on restart. Any changes made or files saved on the computers may be erased when this happens, so please make sure you and your students/participants take any work with them on disk when they leave. Work may be saved to the T: drive, but do not plan on those files remaining there indefinitely. We cannot retrieve files left on our computers after they have been deleted.

Room Use Guidelines

If you are using the instructor's station for the first time, you will be asked to meet with an OTLA staff member. The meeting will provide any needed assistance so that our personnel may understand and meet your needs.
If you are using the videoconferencing facilities, you will need to meet with an OTLA staff member to review room procedures for use of the videoconferencing hardware and to discuss any special needs. You will also need to contact Larry Cannon (285-2981) in the Teleplex to make connection arrangements, Videoconferencing usually requires at least two weeks for scheduling and advanced notice.
Students will not be allowed to access the room prior to the arrival of the instructor. The rooms are not open to student use without being accompanied by a faculty member.