Sheet Music

From Ball State University Libraries Wiki
Jump to: navigation, search

Scope

1944 pieces of sheet music (1652 from Archives and 292 from the Hague collection). Archives has long had a collection. The Hague portion is the one that came from the School of Music through Keith Cochran in late 2006. Will they be split into two collections in Archives?

Work Flow

  1. Scanning
    • Scan at full color, 24-bit minimum
    • 300 dpi (600 dpi if smaller than 5 x 7 in.)
    • Save unedited TIFF file in \\libxv\Physical Processing\Scanning\Sheet_Music\Raw_TIFs_IN according to file naming conventions for this project
  2. Image Editing
    • Correct colors
    • Convert to JPEG format
    • Save JPEG in \\libxv\Physical Processing\Scanning\Sheet_Music\Color_Corrected_JPGs
    • Move unedited TIFF to \\libxv\Physical Processing\Scanning\Sheet_Music\Raw_TIFs_OUT
  3. Cataloging
  4. Loading

File Naming

Each piece of sheet music is tied to a specific collection, and then also has an individual number. Additionally, each piece of music has several pages, which will have to be named in order. Finally, a page "label" for how it will appear in ContentDM will need to be applied. So the naming convention is:

 	Collection Designation 	
+ 	hyphen (-)
+ 	Four Digit Object Number
+ 	hyphen (-)
+ 	Two-Digit Page Order 
+ 	Underscore ( _ )
+ 	Label  (Cover, Page-1, Page-2, etc.)

For example, the collected images for the first two pieces of sheet music would be :

SM2-0001-01_Cover.tif 
SM2-0001-02_Page-2.tif 
SM2-0001-03_Page-3.tif 
SM2-0001-04_Back.tif 
SM2-0002-01_Cover.tif 
SM2-0002-02_Page-2.tif 
SM2-0002-03_Page-3.tif 
SM2-0002-04_Page-4.tif 
SM2-0002-05_Page-5.tif 
SM2-0002-06_Back.tif 

Most pieces of sheet music will have a Cover (usually illustrated), and a Back (usually an advertisement). However, if a piece does not have a cover and the song simply begins then use the term "Page-1" rather than "Cover". Same thing for the end – if the last page is simply the end of the song, use "Page-(?)" instead of "Back".

Images should go in a folder that matches the first part of the file name, e.g.:

SM2-0001

Metadata

BSU Metadata Set

Notes:

Obligation
Indicates whether the element is required to always or sometimes be present.
M
Mandatory
A
Mandatory if Applicable
R
Strongly Recommended
O
Optional
N
Do Not Use

All fields should be repeatable unless it makes no logical sense to do so.

Element Name Obligation Repeatable? Authority Control DC Mapping MARC Mapping Notes
Title M N dc:title 245a+b
Caption Title A N dcq:alternative 246 16 a
First Line of Verse A N dcq:alternative 246 1- a (see $i)
First Line of Chorus A N dcq:alternative 246 1- a (see $i)
Other Title A Y dcq:alternative 246
Uniform Title A N dcq:alternative 240
Contents A Y dcq:alternative 505 Needs to be enhanced.
Series Title A Y dcq:isPartOf 490
Element Name Obligation Repeatable? Authority Control DC Mapping MARC Mapping Notes
Composer A Y dc:creator 100 $4 cmp
Arranger A Y dc:contributor 100/700 $4 arr
Lyricist A Y dc:contributor 100/700 $4 lyr
Performer A Y dc:contributor 100/700 $4 prf, itr, voc
Element Name Obligation Repeatable? Authority Control DC Mapping MARC Mapping Notes
Publisher Name A Y dc:publisher 260b
Publishing Place A Y dc:publisher 260a Is there a better DC mapping for this?
Publication Date A Y dcq:issued 260c
Copyright Date A Y dcq:dateCopyrighted 260c
Edition A Y dc:description 250
Voice Range A Y dc:description 250
Extent A Y dcq:extent 300a
Size A Y dcq:extent 300c
Element Name Obligation Repeatable? Authority Control DC Mapping MARC Mapping Notes
LCSH Topical Subject of Lyrics A Y Use LCSH dc:subject 650
Geographical Subject of Lyrics A Y dc:subject 043
Temporal Subject of Lyrics A Y dc:subject 045
Genre of Lyrics A Y Use new Unimarc list of genre codes, not yet publicly available dc:type 655 Might need term for dialect songs.
Form/Genre of the Music A Y dc:type 048 $z !chbr
Element Name Obligation Repeatable? Authority Control DC Mapping MARC Mapping Notes
Instrumentation A Y Use new Unimarc list of instrument codes, not yet publicly available dc:description 048
Notation A Y dc:description 500 It's all going to be standard. Some likely to have chord symbols or chord diagrams for guitar, banjo, or ukelele.
Language A Y Use MARC Code List for Languages dc:language Lang or 041
Element Name Obligation Repeatable? Authority Control DC Mapping MARC Mapping Notes
Plate Number A Y dc:identifier 028 2-
Publisher Number A Y dc:identifier 028 3-
ISBN N Y dc:identifier 020 N/A
ISMN N Y dc:identifier 024 N/A
EAN/UPC N Y dc:identifier 024 N/A
Element Name Obligation Repeatable? Authority Control DC Mapping MARC Mapping Notes
Note A Y dc:description 5XX Grab only a select list of notes
Advertisement N Y dc:description Put in generic Note field
Engraver N Y dc:contributor
Lithographer N Y dc:contributor
Artist N Y dc:contributor
Dedicatee N Y dc:contributor
Element Name Obligation Repeatable? Authority Control DC Mapping MARC Mapping Notes
Identifier A Y dc:identifier 099 Use accession number
Collection M Y dcq:isPartOf
Repository M Y dc:relation
Copyright M Y dc:rights Copyright of the digital object, not the original printed music.

Duke Metadata Set

  • Title
  • First Line
  • Refrain
  • Series
  • Composer
  • Lyricist
  • Arranger
  • Performer
  • Book
  • Producer
  • Staging
  • Illustrator
  • Artist
  • Engraver
  • Lithographer
  • Dedicatee
  • Publication Date
  • City of Publication
  • State of Publication
  • Publisher
  • Subject Content
    • (HASM Historic American Sheet Music local catalog headings)
    • (LCSH Library of Congress Subject Headings)
    • (LCTGM Library of Congress Thesaurus of Graphic Materials )
    • (AAT Art and Architecture Thesaurus)
  • Illustration Type (HASM)
  • Advertising (HASM)
  • Call Number
  • Edition
  • Pagination
  • Instrumentation

Related Pages