Digital Media Repository Working Group Meeting Minutes, November 28, 2012

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In Attendance

Jim Bradley, Benjamin Brown, Brad Faust, Amanda Hurfurd, Robert Seaton, John Straw, Blake Stiener, Michael Szajewski

1. Announcements
  • None
2. CONTENTdm 6 update
  • Issue of maintaining collection access limitations in CDM6 needs to be addressed.
  • Migration of aspects of the user interface in CDM6 is also an issue to be addressed.
  • We will create a small working group to identify customized functions that we want to carry forward. The group will consist of Benjamin, Robert, Jim, Michael, Amanda, and Bethany.
  • We will aim to have a preliminary meeting of this group soon and give a report to the group at the next meeting.
3. Digital initiatives performance indicators updated (# of digital assets since July 1, 2012, towards goal); revised goal of 40%
  • The annual goal is now 13,431 in order to reach revised 5-year goal of 235,035.
  • We are currently at 38% of our annual goal.
4. Board of Trustees minutes
  • The Board of Trustees minutes may be added in the future to the DMR, with a date range to be determined.
  • Between 1918 and 1980, there are 700 assets.
5. Romanian Oral histories
  • Jim has matched 30 transcripts and audio recordings. A pilot collection will be created from these assets.
6. Ball State Electronic Field Trips videos
  • Archives & Special Collections received a collection of Electronic Field Trip Betacam tapes created by Ball State University to be digitized and added to the DMR. Funding for digitization outsourceing has been approved.
  • University Libraries is being offered a beta machine by Emerging Media, so in-house digitization may be an option.
7. Collections update
  • Thomas Jefferson Bowles – Collection Published
  • Hattie Patterson letters added to Muncie Public Library collection
  • A sub-splash page will be created for these assets
  • Art History collection is being expanded, a 2,500 record growth is expected
  • A significant collection of Ball State University campus photographs will be added
  • 150 Ball State and Muncie films will be added this month
  • Burris School collection scanning nearly complete
  • Student Life collection scanning nearly complete
  • Indiana Bridge Company cards scanning nearing completion
  • Vernon Freeman collection to be digitized soon
  • John Nelson Bell collection to be digitized soon
  • Cecil Madill collection to be digitized soon