Introduction

Transfering Records to the University archives is an integral part of Ball State University's Records Management program. Records Management is the systematic control of all records, regardless of media format, from their initial creation to final disposition. Records management includes the development and application of standards to the creation, use, storage, retrieval, disposal and archival preservation of recorded information.

Goals

One of the major objectives of the Records Management program is to identify and dispose of unneeded administrative records logically and legally. Records Managment helps University offices determine what records need to be kept and for how long. To accomplish this, Records Schedules are created. A Records Retention Schedule is a document that describes the records and sets forth the retention time and conditions for each set of records (or records series).

Benefits

Records Managment helps to achieve economy and efficiency in the creation, use, maintenance, and disposal of public records in addition to legal protection for the institution as well as satisfying federal and state statutory requirements. It helps ensure continued public access to the documentary history of the University.

Procedures

To learn more about transfering records to the University Archives or gaining authorization to destroy records, please visit the Procedures page, which details the necessary forms and steps you will need to take.