*Old versions of the constitution can be found as attachments to this thread*Constitution of the Ball State Urban Games League (BSUGL) Current as of 3/2/2011ARTICLE I: Name
The name of this organization shall be The Ball State Urban Games League. This may be abbreviated as BSUGL or simply UGL.ARTICLE II: Purpose
The Ball State Urban Games League exists to:
1. Promote non-sport team-based recreation on the Ball State Campus
2. To create awareness of and organize interactive urban games and other events, such as Humans vs. Zombies, Capture the Flag, 4-Square, Dagorhir, and Assassins.
3. Provide members with opportunities to interact and work with people outside of their normal social circles in a challenging and team building environment
4. Promote unconventional thinking and ingenuity among members
ARTICLE III: Membership Section 1: Non-Discrimination Policy
BSUGL will not discriminate against any individuals by refusing membership based upon age, race, color, sex, religion, national origin, physical or mental disability, or sexual orientation.
Section 2: Membership Eligibility
Membership in BSUGL is open to BSU students, faculty, and staff members. Membership is obtained by registering on the official BSUGL website at http://www.bsu.edu/HvZ
. Membership is not required to participate in any BSUGL-sponsored activity, although it is encouraged. Section 3: Membership Responsibilities
Members are not to unnecessarily endanger themselves or anyone else while participating in BSUGL events. Members who break the safety rules of any BSUGL event could be subject to an immediate removal from that event, or in severe cases, the BSUGL. Illegal or disorderly conduct while participating in BSUGL events is prohibited. Members are expected to participate in all events they sign up for to the fullest for the greatest enjoyment of all.Section 4: Dues and Initiation Fees
Membership dues in BSUGL shall not be required unless changed and voted by the membership. Section 5: Membership Revocation
Membership may be revoked for illegal or disorderly conduct, endangerment of fellow players, or flagrant and repeated disregard for event rules. In all such cases, a unanimous vote by the Executive Committee shall be required. A meeting of the Executive Committee will be called by the event administrator as soon as possible to the time of the infraction. Participants in UGL events may be suspended or expelled from those events by the administrator in charge at that administrator’s discretion, without a vote, regardless of their membership status or eligibility. Being expelled from an event will have no bearing on a given individual’s eligibility for membership, voting, or participation in future events.
Section 6: Non-BSU Students/Faculty/Staff
Participation in BSUGL events by non-BSU students, faculty, or staff is left up to each Game Administrator's own discretion. This stands for Official, Sponsored, and Pick-Up games. ARTICLE IV: Game Sponsorship
Section 1: Official Games
Official games are games that have been voted into full fledge status in BSUGL. Official games require an elected administrator and have access to all of BSUGL's resources. These include the web forums, email lists, BSUGL funding, and any other resources available at any given point in time. In addition Official BSUGL games are required to run one campus wide event per academic year. This event must be open to all BSU students, faculty and staff and be advertised at least one week prior to the event taking place. Section 2: Sponsored Games
Sponsored games are games that have been brought into the BSUGL in a limited way. Sponsored Games shall have an appointed administrator and as such have limited access to BSUGL resources extending to the web forums and any funds not used by the official games. There is no event requirement for Sponsored Games.
Section 3: Pick-Up Games
Pick-Up Games are 'start up' or 'one off ' games that do not merit Sponsored or Official status. These games are grass roots and shall have appointed Administrators as well as use of the web forums. There are no event requirements for Pick-Up Games.
Section 4: Changing level of Sponsorship
If a game wishes to move up a level in sponsorship it may do so if voted upon by a plurality of an official quorum, see article X for the definition of an "official quorum". A game generally will not move down a level. However if participation, interest, or some other factor warrants, such a move may be made with a simple majority vote of an official quorum. ARTICLE V: Officers and OfficesSection 1: Elected Offices
Elected offices of BSUGL shall consist of the Coordinator, the Webmaster, and all elected Game Administrators. Game Administrators offices (Not officers) can be added, or removed, as needed with proposal by the Executive Committee and a plurality vote by an official quorum. See article X for the definition of an "official quorum". As of the writing of this revision of the BSUGL constitution Game Administrator positions exist for the following games: Humans VS Zombies, and Dagorhir.
Section 2: Appointed Officers
Game Administrators and elected officials may appoint Moderators to aid them in their duties. Moderators share the same duties and terms of office as the Game Administrator who appointed them. Moderators appointed by either the Webmaster or the Coordinator do not hold any more decision making power than a normal member, they are simply assistants to those who appoint them.
B. Sponsored/Pick-Up Game Administrators
Sponsored/Pick-Up games shall have appointed Administrators for however long they remain at a sponsored level. The office of Administrator shall fall to anyone who wants the position. This will generally be the person who starts the game and brings it to BSUGL for sponsorship. If there are multiple people who want the office and no arrangement can be made then the Executive Committee shall appoint an Administrator.Section 3: Terms of Office
The Coordinator and Webmaster shall be elected for a term of three semesters, this includes summer semester, with terms beginning in the spring semester. Game Administrators will be elected for a term equal to the duration of their event, as the nature of each event varies so will the term of each Game Administrator. Duration of office for new events will be handled when that game puts in its formation bid.Section 4: Elections.
Elections for the offices of Webmaster and Coordinator will be held three days after the fall game of Humans VS Zombies. Elections for Game Administrators will be held three days after each game of Humans VS Zombies, or as needed. All officers shall be elected by a plurality of an official quorum. See Article X for a definition of an "official quorum." In the event of tie in any election a tie breaker election will be held. The tie breaker election will be between any tied parties and will function the same as a regular election. If a second tie occurs then the Executive Committee will decide the winner. Section 5: Empty or Abandoned Offices.
A. Empty Office
If an office remains unfilled after an election that office will remain empty until such time as someone applies for the office. Once at least one application has been received a three day application window will be opened, after that window, an election will be held. If only one candidate applies during this process then the Executive Committee will consider the application and if they approve the candidate will take office.
B. Abandoned/Removed office
If an office is abandoned or it's officer removed then an emergency application window of three days will begin. After this window an election will be held. If at the end of the application window no one has applied the office will remain empty until someone does, at which time a three day window will open for other applicants. At the close of this window an election will be held. If only one candidate
applies during this process then the Executive Committee will consider the application and if they approve the candidate will take office.
C. Place Holder
If an office is left empty or abandoned and no replacement can be found the Executive Committee shall act in its place holder until the office is filled. Section 6: Officer Duties
1. Coordinate timing, rules, and promotions between all events hosted by BSUGL.
2. Serve as the official contact for BSUGL.
3. Be the BSUGL representative at BSU events such as Late Nite and Activity Fairs
4. Server on the Executive Committee
5. Help moderate the BSUGL forums as a whole.
1. Update and Maintain the BSUGL forums, databases, and servers.
2. Create any new web-based software necessary for running BSUGL events.
3. Update and Maintain the BSUGL website, and create any new pages or code as needed.
4. Server on the Executive Committee
5. Oversee and appoint global moderators for the web forums
6. Help moderate the BSUGL forums as a whole in addition manage the other moderators.
C. Game Administrators
1. Determine the schedule and rules of assigned events.
2. Appoint any needed Moderators for assigned events.
3. Create and distribute publicity for assigned events.
4. Communicate with Ball State Administration through the Coordinator to assure smooth event operation.
5. Oversee operations of assigned events.
6. Arbitrate disputes arising within assigned events.
7. Server on the Executive Committee (If Administrator for an Official Game)
8. Moderate any forums created for their assigned events.Section 7: Faculty Advisor
The Faculty advisor shall inform officers and members on topics, rules, and regulations about the club and like issues that need clarification. The Faculty Advisor is also the liaison to the Office of Student Life.Section 8: Officer Removal
Officers may be removed from office by a three-quarters vote of an official quorum after being proposed by a signed petition of at least 10 members brought before the Executive Committee. See Article X for a definition of an official quorum. The officer in question may not participate in the process to remove him or her, however they may call a meeting of the General Assembly to plead their case. ARTICLE VI: The Executive Committee
The Executive Committee shall consist of all elected officers, and appointed game administrators. This Committee will oversee all operations of BSUGL. For the purpose of voting the following outline will be followed. Each individual elected officer shall receive one vote whenever voting occurs. Administrators of Sponsored or Pick-Up games shall receive one vote as a collective in the event of a tie or dead lock vote. ARTICLE VII: Meetings
Meetings will be irregular and organized as necessary. Most club business will be transacted on the electronic forums, including discussions, elections, officer removal, and policy votes. All voting must be open for a minimum of three days and be conducted on the electronic forums or the official website. ARTICLE VIII: Amendments
The constitution can only be amended by a three-quarters vote of an official quorum. See Article X for a definition of an official quorum. Amendments shall be inserted/removed as necessary by creating new articles or editing/removing old ones. The constitution shall include the date that it was last revised as well as a brief listing of the most recent changes made. ARTICLE IX: Domains of PowerSection 1: Coordinator
The Coordinator shall have final authority in all matters pertaining to safety or legality organization wide. This authority can trump any other officer so long as it is in the name of safety or enforcement of any Local, State, or Federal Law. The coordinator is also to be the mediating party in all disputes that require it. Section 2: Webmaster
The Webmaster shall have final authority in all matters pertaining to the website, servers, web forums, and anything directly related to their workings.Section 3: Game Administrators
All Game Administrators shall have final authority in all matters pertaining to their respective event(s). Game Administrators can be trumped by the Coordinator in the name of safety or law only.ARTICLE X: Official Quorum
A quorum shall consist of all members (see article II for the definition of a "member") that can vote within the time frame of any given vote. All policy and election votes shall be passed by a simple majority.