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Office of Student Life
Ball State University
Student Center 133
Muncie, IN 47306

Phone: 765-285-2621
Fax: 765-285-2855
cwluyster@bsu.edu

Hours: 8:00am - 5:00pm


Fraternity Graduate Advisor Job Description, 2007-2008
Basic Position Responsibilities

  • Participate in the training program from August 15 to August 19, 2007
  • Participate in staff development programs of Student Life and the Division of Student Affairs
  • Attend bi-weekly Greek staff meetings
  • Attend bi-weekly Student Life staff meetings
  • Meet weekly with supervisor
  • Submit a weekly report on the chapter, housing operations and scholarship issues to supervisor by 8:00 a.m. Monday mornings
  • Uphold all National, local and university policies.  
  • Act as a role model for students understanding that this position is a highly visible one on and off campus
  • To not engage in any inappropriate relationships with any Greek undergraduate students

Chapter Interaction & Programming

  • Work with the chapter officers to promote a positive environment conducive to learning and personal growth
  • Educate members on and ensure adherence to all National, local and university policies. 
  • Assist the chapter judicial board and officers in confronting violations of state and local law, the Ball State University Student Code, fraternity risk management policies, and Social Events Policy
  • Meet bi-weekly with the chapter president
  • Meet bi-weekly with the house manager
  • Meet with the chapter scholarship chair three times a semester (beginning, middle, end)
  • Attend chapter meetings regularly to make announcements and ensure a visible staff presence
  • Attend the fraternity executive committee meetings
  • Work with the chapter officers on chapter operation issues
  • Monitor chapter progress toward meeting the Greek Excellence expectations
  • Assist chapter with new member and member development workshops and educational programs
  • Meet with the national headquarters staff when they are in town
  • Conduct a meeting with the faculty advisor (or Greek academic advisor) and scholarship chair at the beginning of each semester
  • Conduct a meeting with the chapter advisor, housing corporation president (if applicable) and chapter president (together) each semester to establish live in advisor expectations and review/develop chapter goals
  • Counsel students and respond to crises that may occur in the chapter house
  • Be visible to students and parents at special chapter events if invited
  • Ensure roster updates, forms and other paperwork is submitted promptly to Office of Student Life (officer updates, anti-hazing agreements, etc.)
  • Demonstrate an understanding of the fraternity values, purpose and goals

Facilities Management

  • Conduct a daily walk-through of the entire facility (common access and floors)
  • Ensure that all maintenance issues are reported and completed in a timely manner
  • Assist with enforcement of live in policy (may vary from chapter to chapter)
  • Assist with implementation of encumbrance policy when necessary
  • Communicate regularly with the fraternity Housing Corporation
  • Attend fraternity Housing Corporation meetings
  • Work with the chapter officers on maintaining an attractive, clean and safe house
  • Work with the house manager to conduct house meetings at the beginning and end of each semester and whenever necessary
  • Ensure a fire drill is conducted each semester
  • Ensure that a fire inspection is completed at the beginning of the academic year and follow up on necessary repairs
  • Assist with opening and closing duties during all breaks (Thanksgiving, Winter, Spring, and closing) if applicable

On-Call Duties
Serve on the on-call rotating schedule

Perform other duties as assigned