UPB Cosponsorship Form

University Program Board Co-sponsorship

The Ball State University Program Board is the largest programming organization on the Ball State campus and serves students, faculty, staff, alumni, and community members with a vast array of programs. In support of events sponsored by other organizations, University Program Board will consider co-sponsorship. In order for the University Program board to help co-sponsor your event the following form needs to be completed.

Once submitted the President of The University Program Board will contact you about the program. It is important that you include as much information as possible.

Items with an * indicate a required field.

First Name *
Middle Initial
Last Name *
Phone *
Email *
Organization *
Advisor
Program/Event Name *
Event Date *
Location
Start time
End time
Anticipated Attendance
Target Audience
Anticpated Costs

Briefly describe the goals and format of the program, including what audience you hope to serve and the target market

How would the program benefit the campus as a whole

How would the program involve the organization(s), departments(s), and individuals who will be involved? In what way will UPB be involved

Other comments

Are you charging for the event?	Yes No

UPB is not a funding board. Our policy is to share costs, labor, and volunteers equally. When the co-sponsorship proposal is complete and UPB feels that enough information has been provided for the board to consider the program, the president will submit the proposal to the UPB Executive Board for approval by affirmative vote. If your proposal is passed, then your organization will be required to sign a formal written contract with UPB. The stipulations, terms, and conditions for all cosponsorships with UPB are as follows: The UPB logo must appear on any and all promotions. UPB must be recognized at the event. UPB will not purchase tangible items (prizes) or give donations. No deposits or advance payments will be made by UPB. Moneys payable to UPB should be in the form of a check. If an account transfer will be used, please contact UPB before making the payment. UPB and the co-sponsor shall not be responsible for any items heretofore mentioned when prevented from doing so by an act of God or any other legitimate condition beyond its control. Alcohol is prohibited at UPB events. If it is present at the event, or the co-sponsor arrives in an intoxicated state at the event, the co-sponsor forfeits any claim to payment from UPB.