What Happens to an Application at the Graduate School level?

As applications and transcripts are received they are recorded on database to be used for reports and as a means of cross checking by Pat Whitenack, Graduate Adm. Coord. Copies of applications are also emailed to the appropriate department so advisors will be aware of prospective applicants.

Once admission specialists, receive the applications, they check to see if any GREs or transcripts have been received that might match. Those transcripts are evaluated for accreditation, beginning and ending dates, transfer credit, date received and to make sure it is an official transcript. They then enter the information to the student database. The originals, along with any money, are taken to the Bursar's office where residency is determined. Once they are returned, letters of acknowledgement gentle reminders of additional requirements are sent to the licensing and non-degree applicants.

Once transcripts have been received, evaluated and the grade point has been determined, the department is emailed a clearance. When the department makes an admission/denial decision, they notify this office an appropriate letter is then sent to the applicant. Probationary students receive letters to that effect and their progress is monitored closely.

Graduate admissions coordinator evaluates doctoral applications and transcripts. A letter is sent to the student informing him/her of a complete or incomplete file. If complete, a clearance memo is sent to department. Once the department makes a decision a letter of admission is sent to the person submitting application.

Advanced standings are sent to all students and departments informing them of transfer credit.