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Update from the College
Joe Bilello began by discussing the strategic planning mode for the College. He noted that there are six major goals for optimum enrollment. CAP is physically out of room, and they are having to turn down good applicants due to the lack of space in the building. He mentioned that they have a great track record of retaining faculty, staff, and students. There has been a shift in student enrollment within the departments, with an increase in Landscape Architecture and Planning. This year the College is bounded by budgetary concerns. They will have to re-evaluate and find out what is really important to keep.
CAP has hired seven new employees this year; 1 staff member, 4 Architecture faculty, and 2 of the 3 Urban Planning positions.
CAP Indy has made major strides in this past year. Scott Truex has rejoined the staff. There is a two-pronged mission for the program, which includes comprehensive programs and k-12 education. There is pressure to get a facility for CAP Indy, which is currently sharing space with the City of Indianapolis.
Joe then discussed the CAP summer programs. There is an opportunity for students to work on a conceptual design project in Rome, Italy. There is potentially 10 years of work for them to do.
Michel Mounayar began by discussing digital technology and the building itself. Last year, CAP became the second academic program to have wireless web access installed in the building. He noted that students are still dependent on wire connections for plotting and printing.
CAP received commitment from the University for Room 100 to be converted into a web-based conference room. At the moment the project is challenged financially by the state. There have been webcasts from room 100 to the Indy Center a few times already this year. Hopes for the project include a jury cam, 2 projectors, 4 poly-com cameras, a decoder, and microphones. The cost for this endeavor is $40,000.
The College is currently in the 4th year of a mandatory laptop purchase of second year students. The building still has approximately 100 computers in labs for student use. A challenge is that the hardware and memory are behind. Within a year, the equipment will have to be evaluated and a choice made as to whether to update the labs, or phase them out altogether.
There is a new faculty lounge in the basement. In going through accredidation, it was recommended to create a common space where people from all three departments could meet casually and build connections. They have moved the CRC function to that space.
The next major project for the building will be re-studying the studio from all aspects (physical space and how the studio is conducted). They will need funding for new furniture, etc.
Introduction of new Development Officer, Jim Finan
Joe introduced new development officer, Jim Finan, who replaced Pat Szuch as the CAP representative. Jim went on to speak of his work history and tell us a little more about himself.
Introduction of new chair of Urban Planning, Bruce Frankel
Bruce Frankel was introduced as the new chair of Urban Planning. He then went on to discuss the opportunities that he has in mind for the department.
Update on the Alumni Communication Initiative
Michel noted that CAP is embarking on improving their presence nationally. He passed out the recruitment package the College is currently using as an example of what has been done recently to reach this goal. In addition to the undergraduate packages, graduate recruitment packages are being developed, as well as posters.
In addition to the printed materials being used, the web is also being updated. Urban Planning graduate, Brad Bobien, has been hired to update the existing website so it is accurate. He will also redesign the site to make it more organized and user friendly. A handout was distributed to the board members listing what would be included on the new site. The website should be launched in the spring semester.
The board discussed possible suggestions to improve eCAP. Some suggestions included an abbreviated schedule of upcoming events in the beginning, using bulletin boards instead of chat rooms, providing virtual tours of venues CAP participates in, link to professional organizations/research institutes that support the three areas, include a certificate program, highlight alumni careers, and include a map of the United States with the number of alumni listed in each state.
Report from the BSU Alumni Council
Ernie Krug gave the report from the September 14, 2002 Alumni Council Meeting. He noted that there was a lengthy discussion about the $1,000 tuition increase. The goal of Ball State is to be different from other Indiana Universities, and this increase would help obtain that desired perception.
Replacement Board Member Selection Committee
The CAP Alumni Board does not have any members that are completing their second term at this time. Jennifer Milliken and Doug agreed to serve a second term with the group. If Michael Hollibaugh and Dave Kroll agree to serve a second term, replacements will not be needed this year. If need be, a selection committee will be formed at a later date.
New Business
Moving CAP Alumni Day to Fall Semester
The board agreed to move CAP Alumni Day from the spring to the fall. Intentions are to increase both alumni and student involvement in the event.
Teresa Jeter-Newburn suggested sending a survey to alumni to see when they would prefer to hold the event, and what types of activities would draw them to the day. She also agreed to draft a sample survey, and will e-mail all board members sample questions for their approval. Jennifer agreed to help with the construction of the survey. The survey will be sent via e-mail, separate from eCAP in order to generate more participation.
Ron Taylor made a motion to accept the date change. Jamie seconded, and the change was approved by voice vote.
Interior Architecture/Recommendation Letter
Jamie and Diana distributed the letter that they had prepared to support adding the new program. There is a study already in progress. After the board reviewed the letter, suggestions were made. Joe stated that the inclusion of the linkage to economical vitality is crucial in the letter. Bruce noted that a copy be sent to the Provost, along with a distinction between why we need a new program when we have on in existence already. Other input included stating whether the program would be located at the undergraduate or graduate level and perhaps starting the program with Continuing Education. Jamie will e-mail the final draft to the board members upon completion.
Mentorship Program
For time reasons, the board agreed to discuss the mentoring program over lunch. Ernie will get information from other groups who do similar programs for the board to review.
Other Business
Bruce is offering short certification classes, and would like help in the following areas: topics, people to teach, and customers.
Joe announced that CAP has been asked to co-sponsor the Indianapolis Art Walk next year, which will be held on the Thursday following Labor Day.
He also mentioned the idea of sending his faculty members on sabbaticals in offices for a semester or year, in order to “get back into professional offices.”
Next Meeting
The next meeting is scheduled for January 23, 2003 at 9:30 a.m. at the Indianapolis Center, 26 West Washington Street.
The meeting adjourned at 12:15 p.m.
