COLLEGEOF ARCHITECTUREAND PLANNING ALUMNI SOCIETY
BALL STATE UNIVERSITY BYLAWS

Section 1.  Eligibility. 

The Board of Directors is provided for in Article IV of the Constitution.  Only active members of the Alumni Society may serve as members of the Board.

Section 2.  Terms of Office

a.   Alumni Members

      All alumni members of the Board shall be elected to serve a three-year term commencing January 1 in their first year and concluding on December 31 of their third year.  Terms will be staggered so that no more than one-third (1/3) of the members of Board will be elected in a given year.  In the final year of the (initial) term, members may be invited to accept additional terms.

b.   Faculty Member.

      The faculty member of the Board will be appointed by the Dean to serve as a voting member, commencing January 1 of his/her first year and concluding December 31 his/her third year.  The faculty member may be invited to serve additional terms by the dean.

c.   Ex-Officio Members. 

      The Dean, Associate Dean, and representative of the Ball State University Alumni Programs staff are ex-officio voting members, and shall serve unlimited terms.  The representative of the Ball State University Alumni Programs staff shall be appointed by the Executive Director of Ball State University Alumni Programs in consultation with the Dean.

Section 3.  Nomination and Election of Alumni Board Members.

All alumni members of the Board shall be elected by a simple majority vote of members of the Board of Directors.

Section 4.  Election of the President and Vice President.

      The President and Vice President will serve two year terms.  The Vice President is the President-elect.  The Vice President shall be elected biennially by the membership of the Board from within the membership of the Board.  The election shall take place at the regularly scheduled meeting of the Board.

Section 5.  Election of the Society's Representative to the Ball State University Alumni Council.

      One member of the Board shall be elected by the membership of the Board to serve a maximum three (3) year term on the Alumni Council, effective January 1.  Should the Representative's term on the Board not coincide with the three (3) year term on the Council, the Representative may serve a one or two year term on the Council.

Section 6.  Vacancies of Board Members and/or Officers.

      In the event that a vacancy shall occur on the Board of Directors, the President, in consultation with the Dean, shall be empowered to appoint a replacement to fill the position for the balance of the elected term.

Section 7.  Duties of the President.

      The President shall perform the duties normally associated with the office and shall be responsible for general supervision of the activities and records of the Alumni Society.  The President shall call all meetings of the Board as deemed necessary to carry out the business of the Alumni Society.  The President shall appoint standing and ad hoc committees as deemed necessary to serve the Alumni Society.

Section 8.  Duties of the Vice President.

      The Vice President shall preside in the absence of the President and shall succeed to the presidency in the event the President is unable to serve.  The Vice President shall perform other duties as assigned by the President.

Section 9.  Duties of the Ball State University Alumni Council Representative. 

      The Alumni Council Representative shall attend the University Alumni Council quarterly meetings and report to the Council matters of interest concerning the College's Alumni Society.  The Representatives shall share with the Board matters of interest from the quarterly Alumni Council meeting.

Section 10.  Duties of the Secretary-Treasurer. 

      The Secretary-Treasurer shall be responsible for recording and keeping minutes of all meetings, for correspondence pertaining to the duties of the office, for authorizing expenditures and keeping necessary financial records, for coordinating activities with the Alumni Association, and for submitting reports to the Board.

Section 11.  Duties of At-Large Members.

      At-large members of the Board shall perform such duties as are assigned by the President.

Article II:  Committees

Establishment of Committees

      Committees may be established by the Board.  The chair of each committee shall be a member of the Board appointed by the President.

Article III:  Amendments

Section 1.  Amendments to the Constitution. 

      The constitution may be amended at any meeting of the Board of Directors by a majority vote of the members present.

Section 2.  Amendments to the Bylaws.

      These Bylaws may be amended by a simple majority of the members of the Board at a regularly scheduled meeting of the Board.

Approved by the Governing Board 11/30/94

Revised – 12/14/07