Members Present: Dean Joe Bilello, Teresa Jeter-Newburn, Michelle Harrell, Tina Jones, Dave Kroll, Ernie Krug, Debra Kunce, Jamie Lake, Chris Lehnertz, and Kate Webber.

President, Teresa Jeter-Newburn, called the meeting to order at 10:15 a.m.

Minutes
After a brief review of the May 6, 2004 minutes, Debra Kunce made a motion to accept the corrected minutes, Dave Kroll seconded the motion, and the minutes were approved by voice vote.

Corrections to the May 6, minutes:

1. On the first page, the date of the minutes was changed from May 7 to May 6.
2. On page two, the second proposed agenda item for the 2004 CAP Alumni Day was changed from "The dean suggested making it a requirement for faculty to bring students" to "The dean will request faculty to bring students."
3. On the third page, the time of the meeting was changed from Noon to 10 a.m.
   

College Update
Dean Bilello informed the board the university will welcome the new president, Jo Ann Gora on that August 9, 2004.

Dean Bilello gave an update on the college.  Items mentioned included:

• The Indy CAP (CAPIC) director's position is now fully funded and additional funding is being sought for other Indy CAP positions.
• Jon Coddington is the new Architecture department chair.
• Dean Bilello, Chris Lehnertz with University Development, and Tony Costello from the CAP faculty hosted the CAP reception at SOM's office in Chicago at the AIA convention.  Ninety Alumni attended.
• The field studies from overseas programs in Italy and South America have returned.
• Planning alumnus and Denver based urban planner, Jeff Kingsbury, will be visiting the CAP and July program attendees.  Ken Smith, NYC landscape architect will speak on July 16.
• 2004-05 budgets will be available on or about July 1, 2004.
• ReCap will be mailed in late August or early September.
• Plans are moving forward in the college for CAP's 40^th anniversary.
• Steve Talley is working on the CAP 40^th photo archive on-line and the snake for the 40^th anniversary.
• Added information celebrating the anniversary will be printed on CAP stationary.

2004 Alumni Reunion
Teresa Jeter-Newburn reported on the main points of the reunion.  Dean Bilello suggested having a desk critique instead of juries.  The dean suggested offering people who arrive in town on Friday night before alumni day the opportunity to gather.  This could be a good opportunity to have the desk critique instead of Saturday.

2004 Alumni Award Nominations

Jamie Lake gave an overview of the award nominations.  Nine alumni were nominated but only three sent their portfolios. 

Discussion followed on how to get more alumni in the pool for the alumni awards.  Dean Bilello suggested the alumni board members partner with the people they nominate to help them get their information submitted.  Teresa Jeter-Newburn will develop a proposed outline and agenda for board members to help them work one on one with their nominations.

Debra Kunce made a motion to approve the alumni award committee's nominations, Tina Jones seconded the motion, and the nominations were approved by voice vote.  The following are the award recipients:

• Todd Rottmann, Mark Fishero and Al McGuire--Outstanding Achievement Award
• Greg Jacoby--Distinguished Alumnus Award

2004 Sappenfield Award Nominations
Jamie Lake restated the criteria for the Sappenfield Award.  The names that have been submitted most often are Bob Fisher and Malcom Cairns.  Jamie Lake will follow up with Jennifer Milliken before submitting the final names for vote.  Voting will be done by e-mail.

Exhibitions
Since a theme has not been chosen, Tina Jones suggested using "Building a Legacy … The First 40 Years".  Jones presented other options that the exhibitions committee is proposing:

1. Creating the Icon "CAP" with alumni names in tiny print.
   
2. Jones noted that it would be a time consuming and perhaps a costly effort to convert the previously proposed 8. 5" x 11.0" jpeg submittals into hard copy for exhibits.  A digital display requires equipment and maintenance, which may not always be available. Jones went on to re-propose the 12" x 12" format used by landscape architecture alumni.  The foot square format is much easier to use as a building block for an exhibit.  She went on to note that the tiles could easily be scanned for a Power Point presentation when needed, or to compile a CD as a souvenir of the events.
   
3. Using the proposed theme of "Building a Legacy . . . The First Forty Years," Jones proposed special recognition for "Forty in Forty" . . . nominating and recognizing forty alumni who have made major contributions in the last 40 years.  The method used for choosing the 40 was not explained.  Pat Quinn noted that there are already approximately 30 alumni awardees that could be used for this initiative.  Jones went on to say that each one of the 40 could be asked to submit a 2' x 2' board with images and text highlighting their career and what impact CAP has had on them.  They could then be clustered and/or organized by various themes during the year, and perhaps include the previously proposed 12" x 12" tiles as more building blocks.

Lectures & Presentations
Dean Bilello announced that several alumni who attended the CAP event in Chicago in June indicated they would like to be guest lecturers during the year.

Additional Business
Teresa Jeter-Newburn will send a letter to all board members reminding them of the importance of attendance at the meetings.  She will also contact Mike Hollibaugh to let him know Deb Kunce will help him contact lecturers.

Mike McKay has resigned from the board due to personal and professions reasons.  Dean Illingworth will replace Mike McKay for the duration of his term.

Teresa Jeter-Newburn reported that Diana Brenner would like to take more of a supporting role for the monograph and publications committee.

Next Meeting
Discuss proposed work format changes made by the exhibitions committee.

The next meeting will be Thursday, July 22, 2004 at the Indy Center at noon.

Adjournment
There being no further business, the meeting adjourned at noon.