Student travel payments paid directly to students should NOT be processed as BSU travel.  TRAVEL AUTHORIZATIONS ARE NOT REQUIRED by the Accounting Office.  Payments reimbursing students for travel expenses, or payments made directly to vendors for student travel expenses should be processed through the Purchasing System. In most cases a Departmental Purchase Order would be the appropriate payment method. 

Complete the following steps:

1.  Create a Departmental Purchase Order

2.  Record DPO # on either travel receipts or invoices and send to the Accounting Office. (The DPO Reimbursement Form - Formfinder may be beneficial)

3.  Accounting Office will process payment.

DPO Handout-Purchasing Site 

BSU Employees seeking reimbursement for student-related travel (field trips and field studies) should submit their requests following instructions outlined in the Travel Regulations & Procedures Manual.